Patient Billing/Services Representative I - WUCA Nash Pediatrics

Washington University in St. Louis; St. Louis (MO); On-site; USD 23,000 - 32,000; Full time

Job summary

Washington University in St. Louis in Saint Louis, MO is seeking a Patient Access/Financial Counselor to obtain insurance information, counsel on financial assistance, and support patient scheduling within a clinical department.

The role includes registering new patients, explaining billing processes, and assisting with account maintenance. BLS certification within one month is required; high school diploma or equivalent is needed. Office-based, normal conditions.

Qualifications

• High school diploma or equivalent required.
• Basic Life Support certification required within one month of hire.
• Experience with billing systems and third‑party claims preferred.

Responsibilities

• Obtain insurance information from patients and advise on financial assistance.
• Register new patients and assist with form completion.
• Review the schedule for new patients and update as needed.
• Retrieve charts, prepare schedules, and assist with patient/office workflow.
• Explain billing processes to patients and answer inquiries.
• Call patients with appointment reminders and collect insurance details.
• Support staff with sending reminders and basic account maintenance.

Skills

Customer Service

Epic EHR

Medical Billing

Insurance

Scheduling

Team Collaboration

Written Communication

Interpersonal Skills

Office Organization

Prioritization

Professional Etiquette

Education

High school diploma or equivalent

Tools

Epic EHR

Job description

Location

SAINT LOUIS, MO 63115

Scheduled Hours

40

Position Summary

Obtains insurance information and referral forms and counsels patients on financial assistance when seen in department for services.

Job Description

Primary Duties & Responsibilities:

• Obtains insurance information from patients and counsels alternative ways for financial assistance.

• Registers all new patients, assisting with form completion.

• Reviews schedule for new patients, updating when necessary.

• Retrieves chart, prepares schedules and assists with patient/office workflow as required.

• Calls patients with appointment time reminders, obtaining insurance information and referral forms.

• Explains billing process to patients, answers incoming inquiries from patients and third‑party payers.

• Assists patients with insurance questions regarding the billing process.

• Assists staff with sending out reminder cards and other scheduling duties; assists with basic account maintenance activities.

• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions:

• Normal office environment.

• Patient care setting.

Physical Effort:

• Typically sitting at desk or table.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications** /Professional Licenses **:

The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role.

Basic Life Support - American Heart Association, Basic Life Support - American Red Cross

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver’s License:

A driver’s license is not required for this position.

More About This Job

Required Qualifications:

• Basic Life Support certification must be obtained within one month of hire date.
• Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications** /Professional Licenses **:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Billing Systems And Third-Party Claims And/Or Medical Office Setting, Related Customer Service (1 Year)

Skills:

Customer Service, Effective Written Communication, Epic EHR, Financial Information, Insurance, Interpersonal Relationships, Medical Billing and Coding, Medical Insurance Claims, Office Organization, Organizing, Prioritization, Professional Etiquette, Scheduling, Team Collaboration

Grade

C04-H

Salary Range

$16.75 - $22.70 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please [e-mail] call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.