Patient Appointment Services Specialist - Transplant

Mayo Clinic

Phoenix (AZ)

On-site

USD 46,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Medical plan options

Dental plan options

Vision plan options

Job summary

Mayo Clinic in Phoenix, AZ is seeking a Patient Appointment Services Specialist responsible for independently creating and scheduling appointments in the electronic medical record for a multispecialty practice. You will gather patient demographics and insurance details, advise on co-pays and referrals, and ensure patients arrive prepared for their visit.

The role requires 6 months on-site before telework options, strong customer service, and excellent communication skills to manage diverse

Qualifications

High school diploma/GED or equivalent required; minimum two years’ customer service in multi-tasking environment.
Associate’s Degree acceptable; Medical Terminology course within six months of employment is required for those without medical education/experience.
Customer-focused and service-oriented with strong verbal/written communication; ability to troubleshoot and balance conflicting demands.

Responsibilities

Create and schedule appointments in the electronic medical record for a multispecialty practice.
Gather patient demographics, provider details, and insurance information to determine appropriate appointment area and requirements.
Advise patients on co-pays, referrals, and pre-service deposits to ensure timely arrival and preparation.
Navigate multiple systems, handle calls, online requests, and faxes; on-site at least 6 months before telework options may apply.

Skills

Customer service

Multi-tasking

Verbal and written communication

Problem solving

Education

High school diploma/GED

Associate’s Degree

Medical Terminology course

Tools

Electronic Medical Record (EMR) scheduling

Keyboarding

Computer skills

Job description

Phoenix, AZ, United States

Trending

Job Description

The Patient Appointment Services Specialist is responsible for independently creating and scheduling appointments within the electronic medical record for a complex, multispecialty medical practice. This is supported by gathering patient-specific demographic and provider information to accurately assess the nature of the request and determine the appropriate appointment area; properly advising patients regarding the need for co-payments, referral authorizations, and/or pre-service deposits to ensure the patient arrives on time and is prepared for their procedure or visit; and collecting all Guarantor and insurance details needed to help assess patient eligibility. Through this process, the Patient Appointment Services Specialist responds to and interacts with a variety of individuals including patients, customers, referring physicians, Mayo providers, allied health staff and family members. Appropriate interpretation and application of Mayo policies regarding scheduling criteria and medical need are essential. To provide exceptional service, the Patient Appointment Services Specialist is required to navigate multiple systems simultaneously and is expected to be available or talking with patients and healthcare professionals 80 percent of the day, with the ability to service inquiries without consultation. This requires working with several complex scheduling work flows, managing telephone calls, online requests, and/or fax requests. Accuracy and thoroughness in all patient related activities including electronic communication, is critical.
This role requires flexibility which may include cross-coverage and travel depending on location. Position may be eligible for and/or required to telework based on location, work unit and business need. For all positions it is required to be on-site for at least 6 months to one year before teleworking could be an option. Hours may vary and additional time or overtime may be required to meet workload requirements.

Qualifications

High school diploma/GED and minimum two years’ customer service experience in an environment requiring multi-tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry; OR Associate’s Degree. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment.
Qualified candidates must be customer-focused, service-oriented, possess strong verbal/written communication skills, and have the ability to trouble shoot, problem solve and balance conflicting demands. Role requires independent decision making and sound judgment capabilities, with a strong attention to detail and follow through. A demonstrated ability to work effectively in a fast-paced team environment, manage difficult and emotional situations, remains calm under stress, display empathy and maintain positive communication is also required. Must have strong keyboarding and computer skills. Demonstrates basic understanding of insurance terminology.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

About Us

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation andcomprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical:Multiple plan options.
Dental:Delta Dental or reimbursement account for flexible coverage.
Vision:Affordable plan with national network.
Pre-Tax Savings:HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.

About the Team

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the"EOE is the Law" . Mayo Clinic participates inE-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Job Info