Patient Ambassador - Honickman Center (FT, Days)

Jefferson Health; United States; On-site; USD 34,000 - 42,000; Full time

Job summary

Jefferson Health is seeking a Patient Ambassador to greet patients, assist with registration and check-in, and help manage patient flow throughout the facility. The role emphasizes delivering an outstanding patient experience and coordinating with care teams to ensure smooth admissions and referrals.

Responsibilities include scheduling, guiding patients to appointments, assisting with billing tasks, and training staff on registrar functions.

Qualifications

• High School Diploma/GED required.
• 3 years experience in a medical setting handling busy practice including typing, telephone contact, insurance and referrals, decision-making skills, interpersonal communication skills, organizational ability and data entry computer experience.
• Related patient service experience, preferably in a healthcare setting.
• Ability to act independently and manage insurance/referral issues and patient lateness per provider preferences.

Responsibilities

• Greet patients warmly and direct them to waiting areas.
• Perform check-in processes: update demographics/insurance, collect referrals and co-pays, schedule appointments.
• Assist with registrar functions and training for new staff; support workflow changes.
• Assist with billing tasks, including informing patients of outstanding balances and upcoming procedures.
• Organize and prepare daily batch; monitor appointment schedules for conflicts and communicate changes.
• Communicate scheduling changes to providers and staff in a timely manner.

Skills

Typing

Telephone contact

Insurance/referrals

Decision-making

Interpersonal skills

Organizational ability

Data entry

Education

High School Diploma / GED

Tools

Microsoft Office Suite

IDX

Jeff Chart

Job description

Number of Positions In Requisition 0 Job Details The Patient Ambassador is responsible for ensuring the prompt and courteous greeting of all patients, assisting patients with wayfinding, and ensuring their registration, check-in, and copay collection are complete. Performs navigator and registrar functions with an emphasis on creating an excellent patient experience. Responsible for managing patient flow on each floor and in the building lobby.

Job Description

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. Responsible for ensuring smooth and efficient patient flow of assigned floor and monitoring patient queues to create an excellent patient experience. Identifies opportunities for service recovery and coordinates resolution as needed. Ensures appropriate coverage at all times. Assists with the check-out process to ensure smooth transitions through the patient visit, including scheduling of appointments and follow-ups. Trains new and current staff on registrar functions. Adheres to departmental and JMG wide initiatives related to registration workflow changes (i.e., patient portal, referral module). Addresses any workflow issues and provides recommendations for improvement to the Floor Manager and SCP Building Administrator. Promptly and warmly greets all patients and visitors when they arrive on the floor and directs patients to waiting area. Performs patient check-in processes: Updates demographic and insurance information, obtains referrals and links to referral module, collects co-pays, schedules appointments, ensures required forms are completed and signed by patient. Performs electronic system functions related to the patient registration and arrival process including: full registration of patients; scanning of insurance cards and photo ID’s; complete electronic guarantor forms; and ensure JUP forms are electronically signed by patient (NPP & SOF). Assists with departmental billing efforts, this includes but is not limited to collecting outstanding balance as noted on the encounter form, informing patients of outstanding bills or debts, and informing patients of his/her responsibility for upcoming procedures. Organizes and prepares daily batch. Reviews schedules for appointment conflict and communicates the need for adjustments to divisional support staff as needed. Generates charts for add-on patients and communicates with back office when charts are needed. Communicates effectively with all stake holders. Keeps patients informed when a doctor is running greater than 30 minutes behind schedule. Communicates scheduling changes, i.e., cancellations and rescheduled appointments, to providers/staff in a timely manner so that updated information is available at all times. Keeps SCP Building Manager and Floor Manager informed of issues pertaining to the daily operations of the practice.

Minimum Qualifications

• High School Diploma/GED
• 3 years experience in a medical setting handling busy practice including typing, telephone contact, insurance and referrals, decision-making skills, interpersonal communication skills, organizational ability and data entry computer experience.
• Related patient service experience, preferably in a healthcare setting.
• Ability to act independently and make decisions regarding insurance, referral issues, and patient lateness in accordance with provider preferences and departmental policies.
• Working knowledge of medical terminology and basic arithmetic to make calculations, balance and reconcile figures, and make accurate changes.
• Skill and ability to organize information for quick retrieval.
• Skill and ability to provide exceptional customer service and perform service recovery.
• Ability to communicate with tact and diplomacy.
• Ability to establish and maintain effective working relationships with patients, employees, and the public.
• Ability to work effectively with minimal supervision.
• Ability to work under pressure with a positive attitude.
• Ability to take the initiative in problem solving.
• Ability to master Microsoft Office Suite, IDX, Jeff Chart and like systems.

Additional Qualifications

• IDX certification preferred.

Physical Demands

• Lift and carry 25 lbs.
• Frequent sitting/standing, frequent keyboard use.
• Patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type Regular Employee Entity Jefferson University

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Benefits Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance. In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly-qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.