Patient Admissions Coordinator

ST JOHNS HEALTH; Jackson (WY); On-site; USD 31,000 - 37,000; Full time

Job summary

St. John's Health in Jackson, WY is seeking a Patient Admissions Coordinator. This full-time role focuses on emergency and inpatient/outpatient registration, ensuring accurate data entry and exceptional customer service for hospital clients.

The position requires a high school diploma or GED, with preference for an associate's degree and knowledge of medical terminology. On-site work with regular weekend shifts in a 24/7 department.

Qualifications

• Requires high school diploma or GED.
• Must read, write and speak English fluently; prior front desk experience.
• Prior healthcare or customer service experience preferred.

Responsibilities

• Registers patients accurately and timely; audits for completeness.
• Ensures compliance with HIPAA, EMTALA and related guidelines.
• Protects patient privacy and secures documentation.

Skills

Customer service

Data entry

English fluency

Phone etiquette

Education

High School diploma or GED

Associates degree (preferred)

Medical terminology knowledge (preferred)

Job description

Job DetailsJob Location: Jackson, WY 83001Position Type: Full TimeEducation Level: High SchoolSalary Range: $22.68 - $27.00 HourlyJob Category: Non-Clinical

JOB SUMMARY

Embraces the vision of Patient Financial Services: "To provide highly regarded and desirable Patient Financial Services that are caring, honorable, and innovative." Under the direction of the Patient Financial Services Supervisor, the Patient Admissions Coordinator maintains proficient emergency registration as well as various inpatient and outpatient registration. Engages in efficient processing of assigned tasks and projects while providing an exceptional level of customer service for all hospital customers. Provides multiple patient financial services in the form of: timely and accurate patient registrations, existing patient system demographic, insurance data updates, basic payment collections, and engagement in quality assurance and process accuracy.

ESSENTIAL FUNCTIONS

Registration

• Registers patients in a timely and effective manner, while maintaining a high level of attention to detail with data entry. Audits visits for completeness. Ensures that paperwork and documentation are collected when appropriate; i.e. ID, insurance, consent, physician order, name change information, advance directives, etc.
• Identifies compliance of orders, including CPT and ICD-10 codes, along with other requirements per policy. If an order is identified as incomplete, contacts the physician's office to obtain the necessary information.
• Protects and ensures the confidentiality of patient information, especially when delivering paperwork to the appropriate department.
• Follows federal, state, and any other legal guidelines such as EMTALA or HIPAA with regards to job functions.
• Coordinates with internal departments such as Utilization Review for the appropriate status of patients as well as collecting any legally required documentation.

Customer Service and Communication

• Meets the needs of all customers to enhance communication, way-finding, and access to available services at St. John's Health and affiliated facilities.
• Able to field questions and/or issues to the appropriate person or department. Communicates effectively, and presents a confident and friendly demeanor with all customers internally and externally.
• Performs duties according to the Scope of Service for Patient Access.
• Continuously contributes to an extraordinary patient and customer experience throughout St. John's Health.
• Comfortable providing registration service for patients in pain, distress, or a traumatic situations; whether it be at the main emergency entrance of bedside.

Financial Services

• Collect patient financial obligations such as copays or estimated liability at time of discharge/check out.
• Applies collected amounts to the appropriate patient account, ensures cash is given to the appropriate staff member for bank deposit, and delivers receipts to the Cash Posting Team for reconciliation.
• Connects the patient with Financial Navigation for more complex financial discussions.
• Collect appropriate forms and patient signatures in relation to financial obligations, i.e. Patient Responsibility Waiver, Important Message from Medicare/TRICARE, etc...

Teamwork

• Represents, facilitates, and elevates team success within Patient Financial Services, and St. John's Health as a whole.
• Assists Supervisor or Manager with various special projects as needed.
• Collaborates with other departments such as Utilization Review, Case Management, Nursing Units, Patient Assistance, etc., as needed, when additional information from the patient is necessary.
• Is clocked in and ready to take patients or carry out job responsibilities right at the start of shift. General expectation is to be clocking in 5 minutes prior to shift.

Problem Solving and Improvement Activities

• Autonomously applies sound judgment to solve operational problems, appropriately following up with team members and leadership to address. Participates in the launch, development, implementation, and control of improvement projects.
• Adheres to and practices in St. John's Health Corporate Compliance Program, and participates in Performance Improvement activities.
• Seeks and implements improvement projects directly related to patient admission functions.

Communication

• Support and backup the general switchboard function for St. John's Health. Call inbound to the hospital general line should be handled in a professional and courteous manner and connected promptly with requested connection.
• Respond appropriately to all applicable emergency response situations (aka Code scenarios) such as local disasters, bomb threats, fires, etc.
• Monitor alarm panel and respond appropriately and quickly to resolve. This may involve overhead paging, calling appropriate staff or local emergency services.

JOB REQUIREMENTS

• Required: High School Degree or GED equivalent.
• Preferred: Associates or Bachelors Degree, medical terminology certification or proven knowledge of medical terminology, other relevant professional certifications.

• Required: Must be able to read, write and speak English fluently. Prior Front Desk or Business Office experience. One year or more of strong customer service experience.
• Preferred: Prior healthcare experience.

FUNCTIONAL DEMANDS

Working Conditions

• Varying shifts, primarily on weekends, within a 24/7 department. On-site hospital emergency access area position. Frequent interruptions and stressful situations. Contact with patients, co-workers and community members under a variety of circumstances. Must be on-site at the St. John's Health campus or other facilities to fulfill the responsibilities of this role.

Physical Requirements

• 60 to 80% of day sitting and computer use. Medium phone usage. Intermittent standing and walking. Ability to lift/push/pull 20 pounds.

Direct Reports: None

Reports to: Sr. Business Relationship Manager

Internal & External Contacts: Patients, patient's family members, members of the community, physicians, nurses, St. John's Health staff, Fire/EMS, Law Enforcement Officers and vendors.

LEADERSHIP CAPABILITIES

Attention to Detail

• Completes tasks in a way that ensures there are no errors
• Methodically and patiently reviews work to identify any mistakes or discrepancies
• Creates and stores documentation in a way that is thorough and easy to access

Priority Setting

• Spends his/her time and the time of others on what's important
• Quickly zeros in on the critical few and puts the trivial many aside

Time Management

• Uses his/her time effectively and efficiently
• Concentrates his/her efforts on the more important priorities
• Gets more done in less time than others

Composure

• Avoids becoming defensive or irritated when times are tough
• Maintains balance when the unexpected happens

Interpersonal Skills

• Relates well to all kinds of people, up, down and sideways, inside and outside the organization
• Builds appropriate rapport
• Uses diplomacy and tact

Organizing

• Can coordinate multiple activities and resources at once to accomplish a goal
• Arranges information and files in a useful manner