Patient Administrative Specialist, Oncology

LE0010 Stanford Health Care; Pleasanton (CA); On-site; USD 45,000 - 51,000; Full time

Job summary

Stanford Health Care in Pleasanton, CA is seeking a Patient Administrative Specialist to manage new patient coordination, surgery scheduling, and front-office tasks in outpatient clinics.

Ideal candidate has 1+ year healthcare experience, strong communication, and proficiency with EMR systems.

Qualifications

• Knowledge of Windows-based office software, computers, and operating systems.
• Strong written and phone/verbal communication skills.
• Phone skills, including familiarity with complex/multi-line phone systems.
• Strong time management and organizational skills.
• Ability to solve problems and manage multiple priorities.

Responsibilities

• Greeting and registration check-in/out, verify insurance, assist with questions.
• Referral management and appointment scheduling per guidelines.
• Handle inbound/outbound calls and route messages.
• Documentation management including faxes and mail.
• Process forms and use EMR systems; orient new PAS staff.

Skills

Customer Service

Phone Skills

Time Management

Communication

Medical Terminology

Registration & Scheduling

Education

High School Diploma/GED

Tools

EMR Systems

Windows OS

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

A Brief Overview

The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic.

The career progression for a PAS consists of 4 levels, reflecting a clear set of skills, knowledge, and education and experience of each level. Employees have the opportunity to move up the career ladder by demonstrating skills that meet business needs and the requirements at the higher level.

What you will do

Primary Function: Proficiency of level I skills AND Performs the following:

Specialized Functions

• Patient Interaction and Registration:
  • Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules.
  • Patient Escalations: Seek, Identify, and resolve simple escalations, provide service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways.
  • Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions, referral guidelines, and insurance eligibility.
• Administrative Tasks and Documentation:
  • Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence.
  • Documentation Management: Manage faxes, mail, file documentation, and maintain databases.
  • Systems Use: Process forms and utilize phone and electronic medical records systems.
  • Orientation: Welcome and orient new PAS staff members to best practices.
• Communication and Coordination:
  • Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients.
  • Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
• Strong Proficiency In At Least ONE of the Following Specialized Functions:
  • Medication Prior Authorization
  • Specialized Data Collection & Coordination
  • Cross‑trained to support multiple providers, services, and/or departments
  • Surgery/Procedure Scheduling
  • New Patient Coordination

Education Qualifications

High School Diploma/GED.

Experience Qualifications

At least one (1) year of related healthcare experience (including external experience) required.

Required Knowledge, Skills and Abilities

Knowledge – Knowledge of Windows-based office software, computers, and operating systems – Basic Knowledge of medical terminology.

Skills – Strong written and phone/verbal communication skills – Phone skills, including familiarity with complex or multi-line phone systems – Strong time management and organizational skills – Ability to solve problems and manage multiple priorities.

Abilities – Actively listen to patients and colleagues – Provide exceptional patient experience by empathizing with patients, demonstrating compassion and understanding while addressing their needs and concerns with sensitivity and professionalism – Adjust communications to fit the needs and level of understanding of the receiver – Exercise calmness in stressful situations – Assist with welcoming & orienting new PAS staff members – Demonstrate exemplary customer service and act as a liaison between the front and back office – Ability to acquire and develop departmental expertise.

Physical Demands and Work Conditions

Physical Demands Frequent Sitting. Occasional Walking. Occasional Standing. Seldom Bending. Seldom Kneeling. Seldom Crawling. Occasional Pushing and Pulling. Occasional Reaching (above shoulder level). Seldom Twisting and Turning (Neck and Waist). Lifting Occasional lifting of 0 - 10 lbs. lifting of 11 - 20 lbs. 0 to 0 in height lifting of 21 - 30 lbs. 0 to 0 in height lifting of 31 - 40 lbs. 0 to 0 in height lifting of 40+ lbs. 0 to 0 in height. Working Environment Constant Other (please list each item under Comments). Work is primarily performed in an office setting that is adequately lighted, heated and ventilated. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Blood Borne Pathogens

Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment. These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families.

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale

Generally starting at $33.05 - $37.21 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care. Learn about our awards and significant events.