PATIENT ADMIN SPECIALIST II- Plastic Surgery- FT (8 hour) Days

LE0010 Stanford Health Care; Palo Alto (CA); On-site; USD 46,000 - 51,000; Full time

Job summary

Stanford Health Care in Palo Alto seeks a Patient Administrative Specialist to handle new patient coordination, surgery scheduling, and front-office tasks in the outpatient setting. The role offers a four-level career ladder based on demonstrated skills and experience.

You will perform patient registration, scheduling, insurance verification, and maintain accurate records using EMR systems while delivering compassionate service to patients and providers across the clinic.

Qualifications

• High School Diploma or GED required.
• At least 1 year of related healthcare experience preferred.
• Knowledge of Windows-based office software and medical terminology.
• Strong written, phone and verbal communication skills.

Responsibilities

• Greet and register patients; verify insurance and appointment details.
• Schedule referrals and patient appointments per guidelines.
• Manage calls, messages, and patient correspondence; maintain documentation and records.
• Coordinate with providers and staff to ensure smooth patient flow.
• Support multiple providers and departments as needed.

Skills

Communication skills

Phone etiquette

Time management

Organizational skills

Problem solving

Active listening

Medical terminology

Windows basics

Customer service

Education

High School Diploma/GED

Tools

EMR systems

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

• Day - 08 Hour (United States of America) Surgery scheduling: Coordinate and schedule surgical procedures for providers, ensuring optimal use of operating room time and resources
• Communication: Serve as the primary point of contact for patients regarding their surgical procedures. Collaborate with providers and other healthcare workers to ensure seamless communication regarding patient care, surgical requirements, and scheduling logistics.
• Previous experience in a healthcare setting, particularly in surgical scheduling, is highly desirable. This is a Stanford Health Care job.

A Brief Overview

The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. The career progression for a PAS consists of 4 levels, reflecting a clear set of skills, knowledge, and education and experience of each level. Employees have the opportunity to move up the career ladder by demonstrating skills that meet business needs and the requirements at the higher level.

Locations

Stanford Health Care

What you will do

• Patient Interaction and Registration:
  • Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with general questions about appointments, authorization, payments, billing, and schedules.
  • Patient Escalations: Seek, Identifies, and resolves simple escalations, provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways.
  • Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions, referral guidelines, and insurance eligibility.
• Administrative Tasks and Documentation:
  • Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence.
  • Documentation Management: Manage faxes, mail, file documentation, and maintain databases.
  • Systems Use: Process forms and utilize phone and electronic medical records systems.
  • Orientation: Welcome and orient new PAS staff members to best practices.
• Communication and Coordination:
  • Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients.
  • Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
• Strong Proficiency In At Least ONE of the Following Specialized Functions:
  • Medication Prior Authorization
  • Specialized Data Collection & Coordination
  • Cross-trained to support multiple providers, services, and/or departments
  • Surgery/Procedure Scheduling
  • New Patient Coordination Education Qualifications

Education Qualifications

High School Diploma/GED.

Experience Qualifications

At least one (1) year of related healthcare experience (Including external experience) required.

Required Knowledge, Skills and Abilities

• Knowledge:
  • Knowledge of Windows-based office software, computers, and operating systems
  • Basic Knowledge of medical terminology
• Skills:
  • Strong written and phone/verbal communication skills
  • Phone skills, including familiarity with complex or multi-line phone systems
  • Strong time management and organizational skills
  • Ability to solve problems and manage multiple priorities
• Abilities:
  • Actively listen to patients and colleagues
  • Provide exceptional patient experience by empathizing with patients, demonstrating compassion and understanding while addressing their needs and concerns with sensitivity and professionalism
  • Adjust communications to fit the needs and level of understanding of the receiver
  • Exercise calmness in stressful situations
  • Assist with welcoming & orienting new PAS staff members
  • Demonstrate exemplary customer service and acts as a liaison between the front and back office
  • Ability to acquire and develop departmental expertise

Physical Demands and Work Conditions

Physical Demands Frequent Sitting. Occasional Walking. Occasional Standing. Seldom Bending. Seldom Kneeling. Seldom Crawling. Occasional Pushing and Pulling. Occasional Reaching (above shoulder level). Seldom Twisting and Turning (Neck and Waist). Lifting Occasional lifting of 0 - 10 lbs. lifting of 11 - 20 lbs. 0 to 0 in height lifting of 21 - 30 lbs. 0 to 0 in height lifting of 31 - 40 lbs. 0 to 0 in height lifting of 40+ lbs. 0 to 0 in height Working Environment Constant Other (please list each item under Comments):. Work is primarily performed in an office setting that is adequately lighted, heated and ventilated. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Blood Borne Pathogens Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment

These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale

Generally starting at $33.05 - $37.21 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage. At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care. Learn about our awards and significant events.