Patient Administrative Specialist III, BMT-CT

Stanford Health Care; California; On-site; USD 48,000 - 54,000; Full time

Job summary

Stanford Health Care is seeking a Patient Administrative Specialist to manage new patient coordination, surgery scheduling, and front office functions in an outpatient clinic. The PAS role includes handling registrations, verifying insurance, and addressing patient inquiries with empathy to ensure a seamless patient experience.

Qualified candidates have a high school diploma or GED, with associates or bachelor’s degree preferred, and at least three years of healthcare experience.

Qualifications

• High School Diploma/GED required.
• Associate degree or Bachelor’s degree in health related field from an accredited college or university preferred.

Responsibilities

• Greet patients and complete registration check-in and check-out; verify insurance information.
• Assist with complex scheduling and referrals, track appointments in a timely manner.
• Handle high volume inbound and outbound patient calls and routing of messages.
• Maintain faxes, mail, and documentation; keep medical records systems up to date.
• Coordinate with providers and PAS staff to ensure smooth patient flow and care continuity.

Skills

Strong communication

Time management

Multiline phone systems

Empathy & customer service

Education

High School Diploma or GED

Associate or Bachelor’s degree in health field

Job description

If you’re ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.

Day - 08 Hour (United States of America)

A Brief Overview

The primary responsibility of the Patient Administrative Specialist PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. The career progression for a PAS consists of 4 levels, reflecting a clear set of skills, knowledge, and education and experience of each level. Employees have the opportunity to move up the career ladder by demonstrating skills that meet business needs and the requirements at the higher level.

What you will do

• Primary Function:
• Proficiency of level II skills.
• AND
• Performs the following
• Specialized Functions:
• Patient Interaction and Complex Registration
• Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with complex questions about appointments, authorization, payments, billing, and schedules.
• Patient Escalations: Seek, Identifies and resolve complex escalations, provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways with proposed resolution plan.
  -Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions, referral guidelines, and insurance eligibility.
• Administrative Tasks and Documentation
• Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence.
• Documentation Management: Manage faxes, mail, file documentation, and maintain databases.
• Systems Use: Process forms and utilize phone and electronic medical records systems.
• Orientation: Welcome and orient new PAS staff members to best practices.
• Communication and Coordination
• Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients.
• Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
• PLUS
• Demonstrate Master Level Proficiency by consistently performing work in highly accurate and timely manner, and by demonstrating an ability to problem solve or identify opportunities for improvement in at Least ONE of the following Service Line-Specific Functions related to:
• Insurance Verification, Authorization, and care coordination with external facilities
• Create, Edit, & Manage Provider Template(s)
• Medication Prior Authorization
• Specialized Data Collection & Coordination
• Cross-trained to support multiple providers, services, and/or departments
• New Patient Coordination

Education Qualifications

• High School Diploma/GED required.
• Associate degree or Bachelor’s degree in health related field from an accredited college or university preferred.

Experience Qualifications

• At least three (3) years of related healthcare experience (Including external experience) required.

Required Knowledge, Skills and Abilities

• Knowledge:
• Knowledge of Windows-based office software, computers, and operating systems
• Moderate Knowledge of medical terminology
• Skills:
• Strong written and phone/verbal communication skills
• Phone skills, including familiarity with complex or multi-line phone systems
• Strong time management and organizational skills
• Ability to solve problems and manage multiple priorities
• Abilities
• Actively listen to patients and colleagues
• Provide exceptional patient experience by empathizing with patients, demonstrating compassion and understanding while addressing their needs and concerns with sensitivity and professionalism
• Adjust communications to fit the needs and level of understanding of the receiver
• Exercise calmness in stressful situations
• Assist with welcoming & orienting new PAS staff members
• Demonstrate exemplary customer service and acts as a liaison between the front and back office
• Ability to acquire and develop departmental expertise
• Plan, prioritize, and organize work independently with attention to detail and deadlines

Licenses and Certifications

• None

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $35.10 - $39.49 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.