Patient Access Supervisor, Medical Center East, 7:30a-4:00p

UofL Health, Inc.; Louisville (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

UofL Health is seeking a Patient Access Supervisor for their Medical Center East in Louisville, KY. This full-time role includes overseeing patient registrations and managing a team of staff to ensure excellent customer service and compliance with health insurance requirements. Ideal candidates should have a high school diploma and relevant experience in healthcare billing and patient access.

Qualifications

• High School Diploma or equivalent required.
• Three years of relevant patient access or billing experience preferred.
• PC literacy, must be able to type 30 wpm with a 95% accuracy.

Responsibilities

• Oversee the registration of inpatient, outpatient, and ER encounters.
• Ensure accurate demographic information and satisfaction of insurance payer requirements.
• Monitor staff work and provide training for new and existing employees.

Skills

Critical thinking

Communication skills

Organizational skills

Team player

Education

High School Diploma or equivalent

Job description

Patient Access Supervisor, Medical Center East, 7:30a-4:00p page is loaded

Patient Access Supervisor, Medical Center East, 7:30a-4:00p

Apply locations JHHS - Med Center East - UMC time type Full time posted on Posted Yesterday job requisition id JR 2025-101151

Primary Location:

JHHS - Med Center East - UMC

Address:

3920 Dutchman LaneLouisville, KY 40207

Shift:

First Shift (United States of America)

Job Description Summary:

Job Description:

WE ARE HIRING!

Location: Medical Center East, 3920 Dutchmans Lane, Louisville, KY 40207

Shift: 1st Shift

About UofL Health

UofL Health is a not-for-profit (501(c)(3)) fully integrated regional academic health system with nine hospitals, four medical centers, Brown Cancer Center, Eye Institute, more than 250 physician practice locations, and more than 1,200 providers in Louisville and the surrounding counties, including southern Indiana. Additional access to UofL Health is provided through a partnership with Carroll County Memorial Hospital.

Affiliated with the University of Louisville School of Medicine, UofL Health is committed to providing patients with access to the most advanced care available. This includes clinical trials, collaboration on research and the development of new technologies to both save and improve lives. With more than 14,000 team members – physicians, surgeons, nurses, pharmacists and other highly-skilled health careprofessionals, UofL Health is focused on one mission: to transform the health of communities we serve through compassionate, innovative, patient-centered care. For more information on UofL Health, go to www.UofLHealth.org .

Job Summary:

The Patient Access Supervisor is responsible for overseeing the registration of inpatient, outpatient and ER encounters. The supervisor

• Ensures that accurate demographic information and signatures for all forms are obtained.
• That all 3rd party Health insurance payer requirements for eligibility, authorizations and referrals are obtained on inpatient and outpatient cases as required by area of service.
• Meets with staff on a daily, weekly, monthly basis to educate staff on core standards, AIDET, processing procedures to ensure that excellent quality information is obtained while portraying excellent customer service.

The Patient Access Supervisor interacts with the all departments of the hospital. The supervisor projects a manner that is perceived as courteous and professional in all aspects of the job including dealing with patients and families. The supervisor assists in orientation and training of new staff and the cross training of current staff. The supervisor will monitor attendance and employees’ core standards and initiate disciplinary procedures according to the progressive and attendance policies of University of Louisville Hospital. The supervisor will complete all orientation and annual evaluations for all employees that work in the area that is supervised. The supervisor will be responsible for entry of staff’s time into payroll system. The supervisor will provide age-appropriate services to: neonate (birth to 12 months), pediatrics (1 to 11 years), adolescents (12 to 17 years), adults (18 to 65 years), and geriatrics (66 + years).

• Responsible for determining staff’s work assignments.
• Monitors staff’s work, including registrations and financial documentation to ensure eligibility, authorizations, and referrals are obtained accurately and timely.
• Attends intra-departmental and specialty departments meetings.
• Oversees the arrangement of coverage for absent employees and employees on vacation.
• Trains new employees and ensures continuing education of current employees.
• Initiates and recommends disciplinary actions for staff including attendance guidelines.
• Performs orientation and annual evaluations of employees supervised.
• Conducts staff meetings as necessary to create a team approach. Ensures staff are aware of all processing guidelines and work as a team to project a positive image for both the patient and/or family.
• Educates and oversees the financial counseling discussions and guidance to patients and families, especially in up-front collections.
• Develops Policies and Procedures detailing departmental functions as necessary.
• Conducts initial interviewing and screening of potential employees with the final decision to be shared with the Patient Access Manager.
• Adjusts and prepares payroll system for supervised employees.
• Communicates with other departments on a regular basis.
• Monitors staff to ensure they are portraying excellent customer service.
• Performs other duties as assigned.
• Contributes to the accomplishment of department and hospital objectives.
• Projects a positive personal and professional image of the Patient Access Representative, department, and hospital at all times, under all circumstances.

Additional Job Description:

MINIMUM EDUCATION & EXPERIENCE

• High School Diploma or equivalent required
• PC literacy, must be able to type 30 wpm with a 95% accuracy
• Excellent organizational, oral & written communication skills required
• Three years of relevant patient access or billing experience required ( preferably in a hospital, to include billing of third party payers, computer systems, authorizations/referrals retrieval, building teams, counseling staff, familiarity with entitlement programs, and up-front collections.)

KNOWLEDGE, SKILLS, & ABILITIES

• Must be dependable, professional and a team player

• Critical thinking skills
• Solid oral and written communication skills
• Ability to multi-task and be flexible with job demands

• Energetic, motivated individual that connects well with people

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