Patient Access Specialist 1- Full-Time (Multiple Clinic Locations)

Mille Lacs Health System; Onamia (MN); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision

Life Insurance and Voluntary Life

Paid Time Off

Tuition Reimbursement, Discounts and 3

Retirement Plans

Disability Insurance

Health Savings Account

Flexible Spending Account

Wellness Program

Service and Pharmacy Discounts

Employee Assistance Program

Holiday Pay

Job summary

Mille Lacs Health System seeks a Patient Access Specialist I to deliver excellent customer service, perform accurate patient registration and admission, and coordinate scheduling across ambulatory, acute, and specialty care. The role requires careful verification of patient data, real-time scheduling adjustments, and effective communication with patients, physicians, and staff.

The position supports a multi-department environment, utilizes HMS/MedHost systems, and contributes to smooth patient

Qualifications

• Must have a high school diploma or GED.
• Must have at least 2 years of post-secondary training in a healthcare-related field or equivalent experience.
• Must have at least 1 year of experience in working with the general public, preferably in a health care setting.
• Excellent interpersonal and communication skills.
• Ability to work in a team setting.
• Possession of attention to detail, organization, and prioritization skills.
• Computer skills including Word, Internet, PowerPoint, and Excel.
• Health care industry experience preferred.
• Health insurance knowledge preferred.

Responsibilities

• Schedules patient's appointments to the most appropriate provider, place, and time.
• Accurately completes the appointment process in accordance with MLHS policies and guidelines.
• Verifies patient information for accuracy (demographics, insurance, etc.).
• Provides monthly reporting as requested from scheduling reports.
• Monitors and adjusts provider/specialist schedules as needed.
• Greet and assist patients and visitors when they present at the clinic.
• Registers patients at time of visit.
• Operates switchboard to relay calls and pages.
• Acts as the information source for all service areas.
• Provides reminder calls to patients scheduled the day before their appointment.
• Accepts billing payments or directs questions to the financial representative.
• Prints and sends face sheets with patient demographics and insurance information.

Skills

Interpersonal skills

Communication skills

Teamwork

Attention to detail

Organization

Prioritization

Medical terminology knowledge

Education

High school diploma or GED

2 years post-secondary healthcare training or equivalent

Tools

Microsoft Word

Internet

PowerPoint

Excel

Job description

Summary

The Patient Access Specialist I is responsible for providing excellent customer service by communicating with patients, physicians, and staff in a prompt, courteous, and helpful manner. The position is also responsible for accurate and efficient registration and admission of all patients seen at MLHS. The Specialist coordinates the provider's scheduling of patients in ambulatory care, acute care, specialty and other departments as directed.

Job Duties

• Schedules patient's appointments to the most appropriate provider, place, and time
• Accurately completes the appointment process in accordance with policies, procedures, and guidelines as established by MLHS.
• Verifies patient information for accuracy (i.e. demographics, insurance etc.).
• Provides monthly reporting as requested from scheduling reports.
• Monitors and changes provider/specialist schedules when appropriate.
• Acknowledges, greets, directs, assists patients and visitors when they present at the clinic.
• Register patients at time of visit.
• Operates switchboard to relay incoming calls, outgoing calls, and pages.
• Acts as the information source for all service areas.
• Provides specialist and primary patients with a reminder call one day prior to their scheduled appointment.
• Accepts billing payments/co-payments or directs billing questions to the financial representative. Sends money with final log to the business office.
• Prints and sends face sheets with patient demographics and insurance information to pre-registration person via interoffice mail.
• Enters information into HMS and MedHost.
• Routes all release of information requests to Onamia Health Information.
• Demonstrates knowledge and understanding of Insurance plans for proper admission.
• Calls for Triage prior to gathering insurance information for UC/ER visits.
• Verifies insurance for each UC/ER visit by going to the UC/ER rooms and gathering/registering patient information in person.
• Places a band on all patients by asking them to identify their name and date of birth.
• Fills out all proper in-patient forms and gathers signatures.
• Rotating Weekend schedule

Required Education and Experience

• Must have a high school diploma or GED required.
• Must have at least 2 years of post-secondary training in a healthcare-related field or equivalent experience.
• Must have at least 1 year of experience in working with the general public, preferably in a health care setting.
• Excellent interpersonal and communication skills. A broad range of medical terminology knowledge.
• Ability to work in a team setting
• Possession of attention to detail, organization, and prioritization skills
• Computer skills including Word, Internet, PowerPoint, and Excel.

Preferred Education and Experience

• Health care industry experience
• Health insurance knowledge

Company Benefits Overview

• Medical, Dental and Vision
• Life Insurance and Voluntary Life Insurance
• Paid Time Off
• Tuition Reimbursement, Discounts and Scholarships Programs
• Retirement Plans
• Long-Term and Short-Term Disability
• Health Savings Account
• Flexible Spending Account
• Wellness Program
• Service and Pharmacy Discounts
• Employee Assistance Program
• Holiday Pay
• Must demonstrate complete criminal background check as required by the State of MN and drug screening per MLHS policy.