Patient Access & Scheduling Specialist

Naples Comprehensive Health - NCH; Naples (FL); On-site; USD 34,000 - 46,000; Full time

Job summary

Naples Comprehensive Health - NCH seeks a Patient Service Representative/Scheduler to serve as the first contact for patients, handling scheduling, insurance verification, and EMR entries. You will collect demographics, inform patients of financial responsibilities, and ensure accurate pre-certifications before visits.

The role involves coordinating appointments, obtaining consents, and processing referrals, with emphasis on accuracy, customer service, and teamwork within our Naples facilities.

Qualifications

• Minimum of High School or GED required.
• Intermediate computer knowledge: uses Microsoft Word, Excel, Outlook, and Windows.

Responsibilities

• Fulfills patient care responsibilities as assigned, which includes checking schedules and organizing patient flow.
• Recognizing any changes in patient’s condition upon presentation in the office and conveys the changes to clinical team members or providers.
• Collects patient history form upon intake, which includes current medications, allergies, symptoms, etc.
• Obtains required personal information necessary to identify all new and existing patients and the correct demographic and preliminary financial information to enable the creation of new patient medical records and the pre-processing of required authorizations / pre-certifications before the appointed visit.
• Prioritizes all insurance coverage – primary / secondary / tertiary etc. Enter properly into demographic record.
• Accurately uses appropriate search methods (DOB, SSN, etc.) to ensure the correct patient is identified.
• Verifies patient information on file is accurate and updated as per company standards; updates patient data when insurance, address, or other information has changed.
• Verifies patient registration profiles each time patient comes for a visit. Edits patient registration profiles when necessary.
• Obtains all consents for treatment, including forms for the release of medical information and patient’s acceptance of financial responsibility for all services rendered, when applicable.
• Completes required Medicare questionnaires (ABN Forms) for appropriate patients and tests under Medicare guidelines.
• Accurately and completely processes physician’s referrals and orders and enters the tests into the Electronic Medical Record (EMR); should be well versed with templates and ordering.
• Maintains patient clinical forms (ie: prescriptions, laboratory requisitions, etc) for patient pick-up.
• Ensures respective patient medical record information, all collected forms, and photocopied documentation, are placed in the EMR in the proper location.
• Schedules appropriate new and follow-up medical/surgical appointments and radiological testing procedures for respective physician sites, based on the patient’s specific needs.
• Announces scheduled and non-scheduled (if appropriate) patients to the clinical staff.
• Confirms and reminds patients of scheduled appointments in accordance with the clinic’s procedures.
• Gives patients standardized preliminary clinical instructions and directions in preparation for a scheduled office visit, radiological test, or procedure as needed.
• Collects and deposits all required and mandatory insurance co-payments and deductibles according to specific protocols (i.e.: time of service collection policy).
• Monitors patient waiting time and relays information regarding delays to patients and family members.
• Ensures benefits & eligibility has been verified for all scheduled patients.
• Accurately enters charges for all services performed.
• Accurately enters payment information for each payment collected.
• Produces appropriate reports to reconcile charges and payments with data entered into EMR.
• Prepares daily close report detailing reconciliation, prepares bank deposit & submits daily close report to accounting for reconciliation with bank.
• Must be able to communicate with staff, supervisors, peers, and associates and maintain a positive working environment when manager is not present. Functions as a liaison between our physician’s office(s), referral physicians, and ancillary services and the patients.
• Fields questions by both physicians and patients regarding codes, charges, etc. PSR understands when questions require further explanation by Practice Manager or Biller.

Skills

Microsoft Word

Excel

Outlook

Windows

Education

High School diploma or GED

Job description

Naples Comprehensive Health - NCH seeks a Patient Service Representative/Scheduler to serve as the first contact for patients, handling scheduling, insurance verification, and EMR entries. You will collect demographics, inform patients of financial responsibilities, and ensure accurate pre-certifications before visits.

The role involves coordinating appointments, obtaining consents, and processing referrals, with emphasis on accuracy, customer service, and teamwork within our Naples facilities.