Patient Access Scheduler

Paycom - ATS; Richmond (TX); On-site; USD 35,000 - 42,000; Full time

Job summary

Paycom - ATS in Texas seeks a Patient Access Scheduler to ensure patients are scheduled per guidelines and to provide excellent customer service. You will manage schedules with clinical staff, verify demographics and insurance, and relay messages for special cases.

The role emphasizes efficiency, accuracy, HIPAA compliance, and the ability to handle high call volumes while supporting multiple locations as needed.

Qualifications

• High school diploma or GED required; typing ability expected.
• 1 year in medical setting or 3 years in customer service/receptionist roles.
• Bilingual in Spanish is required; strong verbal and written communication skills.

Responsibilities

• Answer calls promptly and professionally, directing conversations for best outcomes.
• Manage provider schedules to align with scheduling guidelines.
• Enter/verify patient demographics and insurance details as needed.
• Relate patient messages to clinical staff via phone note or in person.
• Initiate outgoing calls to reschedule missed appointments and recruit new patients.
• Work with departments to boost patient count and productivity.
• Meet call metrics and complete assigned reports.

Skills

Customer service

Communication skills

Active listening

Bilingual Spanish

Multitasking

Education

High school diploma or GED

Tools

Computers

Office equipment

Job description

JOB SUMMARY: The Patient Access Scheduler will be responsible for assuring that patients and potential patients are scheduled to receive services using the tools and guidelines provided. In addition the Patient Access Scheduler will provide excellent customer service at all times when communication with patients. The Patient Access Scheduler will be responsible for the management and efficiency of all schedules; working closely with clinical staff and other departments within the healthcare center assuring that appointments are appropriately scheduled in a timely manner in regards to the patients needs. The Patient Access Scheduler will lead the organization in building trust, comfort and rapport with clients and potential clients.ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:1. Available for incoming calls at all times.2. Answering calls in a prompt, courteous and professional manner.3. Managing the calls and redirecting the conversations for optimum outcomes.4. Manage provider(s) schedules to ensure that the all appointments are aligned with the scheduling guidelines.5. Ensures patient demographics and insurance(s) are entered, verified & updated as needed.6. Provides information to callers, in accordance with the clinics Policies and Procedures.7. Communicates patient messages to clinical staff via phone note or in person for special circumstances.8. Initiating outgoing calls to patients rescheduling missed appointments and securing new patients.9. Working with other departments and program coordinators to increase patient count and productivity.10. Meeting call metrics as assigned.11. Complete reports as assigned.12. Participate in projects and meetings, and complete other tasks assigned by management.SKILLS AND EXPERIENCE:1. One year of work experience in a medical setting, or three years of customer service/receptionist experience perferred.2. Must have excellent customer service skills demonstrating Strong verbal, written and communication skill along with active listening skills.3. Comfortable working in a fast-paced environment handling more than 50 calls per day.4. Must have a strong work ethic and the ability to handle a variety of tasks.5. Demonstrates initiative and works cooperatively to identify and implement quality improvements.Job Description Aug 20196. Demonstrates teamwork and respect for fellow staff, team members, patients, and community partners.7. Exercises problem-solving and conflict resolution skills when handling patient or staff complaints.8. Cultural sensitivity and demonstrated ability to work with diverse groups of people.9. Highly professional, personable and must share the organizations mission to patient care.10. Familiarity with office machines, such as computers, faxes, photocopiers.11. Knowledge of basic math, billing and insurance principals.12. Must be flexible to grow with the organization as well as the ability and willingness work alternative shifts and/ or weekends and travel to multiple locations as needed.13. Practices confidentiality and privacy protocols in accordance with clinic and HIPAA regulations.EDUCATION/LICENSURE/CERTIFICATION QUALIFICATIONS:MINIMUM JOB REQUIREMENTS/EDUCATIONHigh school diploma or GED certificateTyping ability required.Bilingual in Spanish requiredSKILLS AND EXPERIENCE:1. One year of work experience in a medical setting, or three years of customer service/receptionist experience perferred.2. Must have excellent customer service skills demonstrating Strong verbal, written and communication skill along with active listening skills.3. Comfortable working in a fast-paced environment handling more than 50 calls per day.4. Must have a strong work ethic and the ability to handle a variety of tasks.5. Demonstrates initiative and works cooperatively to identify and implement quality improvements.Job Description Aug 20196. Demonstrates teamwork and respect for fellow staff, team members, patients, and community partners.7. Exercises problem-solving and conflict resolution skills when handling patient or staff complaints.8. Cultural sensitivity and demonstrated ability to work with diverse groups of people.9. Highly professional, personable and must share the organizations mission to patient care.10. Familiarity with office machines, such as computers, faxes, photocopiers.11. Knowledge of basic math, billing and insurance principals.12. Must be flexible to grow with the organization as well as the ability and willingness work alternative shifts and/ or weekends and travel to multiple locations as needed.13. Practices confidentiality and privacy protocols in accordance with clinic and HIPAA regulations.EDUCATION/LICENSURE/CERTIFICATION QUALIFICATIONS:MINIMUM JOB REQUIREMENTS/EDUCATIONHigh school diploma or GED certificateTyping ability required.Bilingual in Spanish required