Patient Access Representative | Admitting & Signatures | 32 hrs/wk

10000 Sanford; Fargo (ND); On-site; USD 27,000 - 38,000; Full time

Job summary

Sanford Health in the United States is seeking a Patient Access Representative to provide extraordinary customer service as the first point of contact for patients in clinic or over the phone. The role emphasizes a welcoming, safe environment and efficient registration, scheduling, and payment processing within a fast-paced setting.

This 64-hour per pay period position offers a stable schedule with weekend work.

Qualifications

• High school diploma or equivalent; post-secondary education helpful.
• One year of work experience, preferably in a medical office setting.
• Medical terminology helpful; customer service skills essential.

Responsibilities

• Greet patients and verify demographics.
• Create, scan, route documents or electronic forms; capture signatures.
• Explain documents and collect signatures on paperwork.
• Establish financial responsibility and assist with payment arrangements per policies.
• Collect co-payments, pre-payments, and payments on balances.
• Address registration errors or denied insurance claims.
• Schedule appointments with nursing team and providers.
• Coordinate referrals and pre-authorizations; arrange interpreter services.
• Check patients in and out; operate multi-line phone.
• Manage recalls, waitlists, and act as switchboard operator.
• Prepare and coordinate charts; organize provider documents.
• Coordinate Telemed appointments and reminder calls.

Skills

Customer service

Medical terminology

Education

High school diploma or equivalent

Job description

Summary

Join our Sanford Patient Access Family and Grow the Good! As a Patient Access Representative, your primary responsibility will be providing extraordinary customer service to patients with every interaction. With being the first point of contact, you will have the opportunity to provide a positive patient experience by creating a welcoming and safe environment, either on the phone or in the clinic.

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Work Shift: 8 Hours - Day Shifts (United States of America) Scheduled Weekly Hours: 32 Compensation: Salary Range: $16.25 - $23.00 Union Position: No Department Details This is a 64-hour per pay period position with the primary location at SMCF, offering a consistent 2 week schedule. Week 1: Monday–Wednesday, 10:00 AM – 6:30 PM, Week 2: Saturday–Sunday, 7:30 AM – 4:00 PM, Monday–Wednesday, 10:00 AM – 6:30 PM with no holidays required. This role is ideal for individuals who enjoy a fast-paced, high-energy work environment. It involves being on your feet for the majority of the shift and staying actively engaged throughout the day, making it a great fit for someone who thrives in a dynamic, patient-facing setting.

Job Description

REGISTRATION

• Greet patients & verifies demographics
• Creating, scanning & routing documents or electronic forms
• Inform patients what the document is & capture signatures on necessary paperwork
• Establishes and assigns financial responsibility and assists with arrangements while adhering to appropriate policies and procedures
• Collects co-payments, pre-payments, and payments on account balances
• May work through the registration work queue to address and resolve registration errors or denied insurance claims

SCHEDULING

• Work with nursing team & providers to coordinate & schedule appointments to meet patient’s needs, coordinate provider schedule
• Obtain and coordinate referrals & conduct pre-authorization
• Arrange interpreter services
• Check patients in/out
• Operate multi-line phone
• May resolve work queue issues, manage recall and waitlists, & serve as switchboard operator calling codes and paging providers

ADDITIONAL DUTIES MAY INCLUDE

• Preparation & coordination of charts
• Organize supporting provider documents
• Initiation & collaboration of patient financial assistance
• Track patient visits & health information management on patient accounts
• Compile, distribute, administer, and score assessments
• Coordination of Telemed appointments
• Reminder calls for appointments
• Hospital admission
• Office duties, such as make copies or send faxes

Qualifications

High school diploma or equivalent preferred. Post-secondary education helpful. One year of work experience, preferably in a medical office setting. Medical terminology helpful; customer service skills essential. Six months' customer service experience desired. May require BLS for certain locations and/or settings.

EEO/DEI statement

Sanford is an EEO/AA Employer M/F/Disability/Vet.

Accommodations

If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to [e-mail].

About Sanford Health

The Sanford organization owns and manages multiple distinct brands, including Sanford Health, Marshfield Clinic, and Good Samaritan, as well as Lewis Drug, Sanford Health Equip, Solutions by Sanford, Great Shots, and Blue Rock Bar & Grill. Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Headquartered in Sioux Falls, South Dakota, the organization has 53,000 employees and serves over 2 million patients and nearly 425,000 health plan members across the upper Midwest including South Dakota, North Dakota, Minnesota, Wyoming, Iowa, Wisconsin and the Upper Peninsula of Michigan. The integrated nonprofit health system includes a network of 56 hospitals, 288 clinic locations, 147 senior care communities, 4,000 physicians and advanced practice providers and nearly 1,500 active clinical trials and studies. The organization’s transformational virtual care initiative brings patients closer to care with access to 78 specialties. Learn more about Sanford Health’s commitment to shaping the future of rural health care across the lifespan at sanfordhealth.org or Sanford Health News. Good Samaritan, one of the nation’s largest nonprofit providers of senior care and services, is committed to transforming the aging experience through innovation, compassion and personalized care. As part of Sanford Health, an integrated nonprofit health system headquartered in Sioux Falls, South Dakota, Good Samaritan serves 10,000 seniors and offers access to a full continuum of care, including 94 rehabilitation and skilled nursing centers, 56 assisted living and memory care facilities, 44 independent living locations and 37 home health and hospice agencies. The senior care provider delivers services across the upper Midwest, with 70% of residents living in rural communities. Learn more about Good Samaritan’s mission and commitment to delivering high quality senior care in rural America at good-sam.com.