Patient Access Representative

St. Charles Health System; Redmond (OR); On-site; USD 25,000 - 34,000; Full time

Job summary

St. Charles Health System in Redmond, OR is seeking a patient registrar to greet and register patients for medical services and ensure accurate data entry across admitting functions.

The role emphasizes professional, timely service and coordination with physicians and care teams. Responsibilities include collecting co-pays, interpreting insurance eligibility, supporting financial counseling staff, and maintaining confidentiality.

Qualifications

• High School Diploma or GED is required.
• Preferred: college courses in medical terminology and general medical office practice experience.
• Previous PC/Windows experience is required.
• Preferred: one year of customer service experience.
• Preferred: collection and data entry experience.

Responsibilities

• Register patients for medical services and ensure accurate data entry in admitting processes.
• Provide professional, timely customer service and support to patients and families.
• Collect co-pays and deductibles from patients and verify insurance information.
• Assist professional staff and support financial counseling as needed, including presumptive eligibility.

Skills

Multi-tasking

Attention to detail

Data entry

Customer service

Communication skills

Professional demeanor

Education

High School Diploma or GED

Medical terminology coursework

General/medical office practice experience

Tools

PC/Windows

Multiple computer programs

Job description

Registers all patients for medical services as ordered by their physician. Provides professional, accurate and timely service within all Admitting functions. This position does not directly manage any other caregivers.

Essential Functions And Duties

• Demonstrate the ability to mulit-task, provide attention to detail, complete accurate data entry in a fast paced environment with multiple distractions.
• Demonstrates excellent customer service skills in a manner that promotes goodwill, is timely, efficient and accurate.
• Ability to work with patients and/or family members who may be experiencing multiple different emotions.
• Excellent Verbal, Written and communication skills.
• Functions as a patient representative during registration/interview process.
• Must demonstarate the ability to select the correct insurance plan, send and review eligiblity responses.
• Basic understanding of Medicare and Medicaid requirements.
• Has a clear understanding of how to accuralty select the correct patient and accurately assign an encounter number.
• Ability to work in mulitple computer programs as required.
• Assists professional staff as requested.
• Assists with special projects as needed.
• Perform other clerical or support duties as needed.
• Collects co-pays and deductibles from patients.
• Has the ability to back up Financial Counseling staff as needed to take payments, give out financial assistance information and complete presumptive eligiblity.
• Has a clear understanding of all downtime processes.
• Valuables and Medications will be collected and documented from patients to be placed in the safe when there are no family members to receive them.
• Attend required meetings, training, and online trainings as assigned.
• Must be able to utilize available resources.
• Supports the vision, mission and values of the organization in all respects.
• Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
• Provides and maintains a safe environment for caregivers, patients and guests.
• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
• May perform additional duties of similar complexity within the organization, as required or assigned.

Education

• Required: High School Diploma or GED.
• Preferred: College courses in medical terminology. General/medical office practice experience.

Licensure/Certification/Registration

• Required: N/A
• Preferred: N/A

Experience

• Required: Previous PC/Windows experience.
• Preferred: One year customer service experience. Collection and data entry experience.