Patient Access Representative

Allina Health; Buffalo (MN); On-site; USD 33,000 - 42,000; Part time

Job summary

Allina Health invites you to join our Buffalo Patient Access team as a Part-time Patient Access Representative. You will welcome patients, collect demographic and insurance data, and guide them to their appointment or procedure.

You will verify eligibility, discuss costs, collect co-pays, and support financial counseling as needed. The role emphasizes teamwork, compassionate patient service, and accurate data entry in EMR systems, with a flexible 8-hour shift pattern and 32 hours per two-week

Qualifications

• 2 to 5 years of revenue cycle experience.
• 2 to 5 years of customer service experience.
• 0 to 2 years of general office experience.
• 0 to 2 years of experience using computers including an electronic medical record, Microsoft Word, Excel and Outlook

Responsibilities

• Greet and welcome patients in person.
• Collect demographic and insurance information.
• Check in or interview patient to complete paperwork.
• Direct patient to appointment or procedure.
• Document issues and resolutions in EMR.
• May assist in scheduling add-on appointments.

Skills

Revenue cycle experience

Customer service experience

Office experience

EMR systems

MS Word/Excel/Outlook

Education

High school diploma or GED

Tools

EMR software

Microsoft Word

Excel

Outlook

Job description

Patient Access Representative### Patient Access RepresentativeApply: Buffalo Hospital: Part time: Posted Today: R-0076369**Location Address:**303 Catlin StBuffalo, MN 55313-1947**Date Posted:**November 12, 2026**Department:**16008948 RCM Buffalo Patient Access**Shift:**Day/Evening/Night (United States of America)**Shift Length:**8 hour shift**Hours Per Week:**32**Union Contract:**SEIU-4-Buffalo-Service Workers-SBU**Weekend Rotation:**Every Other**Job Summary:**Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.**Key Position Details:*** .8 FTE (64 hours per two-week pay period)* 8-hour day/evening/night shifts; 3:00 pm–11:30 pm* Week 1: Wednesday, Thursday, Friday* Week 2: Saturday, Sunday, Wednesday, Thursday, Friday* Every other weekend rotation* Comfortable managing stressful situations and adapting to changing priorities while providing exceptional patient and customer support* Teamwork-focused with a proven ability to collaborate effectively, support coworkers, and contribute to a positive patient and customer experience**Job Description:**Responsible for greeting and welcoming patients in person. Provides a standard registration process by collecting demographic and financial data and enters information into electronic medical record. **Principle Responsibilities*** Greets and welcomes patient in person. + Collects demographic and insurance information. + Checks in or interviews patient to complete appropriate paperwork. + Directs patient to their appointment or procedure. + Documents any issues and resolutions in electronic medical record. + May assist in scheduling add-on appointments.* Verifies eligibility and benefits information for payers and interprets results. + Obtains cost information and explains information to patient if necessary. + Obtains signatures from patients as needed. + Collects co-pay or deductibles. Determines patient need for financial counseling and offers to explain resources available. + May order supplies in designated work area.* Uses resources, tools and procedures to complete accounts in assigned work queues.* Assists patient in completion of request for information forms and submits to appropriate department. + May gather medical record information from all departments for collection and distribution. + May mentor new staff.* Other duties as assigned. **Required Qualifications*** Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description* 2 to 5 years of revenue cycle experience* 2 to 5 years of customer service experience* 0 to 2 years of general office experience* 0 to 2 years of experience using computers including an electronic medical record, Microsoft Word, Excel and Outlook **Preferred Qualifications** * High school diploma or GED **Physical Demands*** Light Work:* Lifting weight up to 20 lbs. occasionally, up to 10 lbs. frequently **Pay Range**### Pay Range: $23.72 to $30.64 per hour### The pay described reflects the base hourly pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.### **Benefit Summary** Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work. Benefits include:* Medical/Dental* PTO/Time Away* Retirement Savings Plans* Life Insurance* Short-term/Long-term Disability* Voluntary Benefits (vision, legal, critical illness)* Tuition Reimbursement or Continuing Medical Education as applicable* Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program* Allina Health is a 501(c)(3) eligible employer *\\*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.*### About UsPeople at *Allina Health* have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin.We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.Allina Health is an E-Verify EmployerAllina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States.Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization.An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 *must*be completed and received by the Office of Human Resources accordingly.For more information, link to:Right to Work Poster (e-verify.gov)E-Verify Participation Poster English and Spanish# **Application Instructions:****External Candidates:** Click “Apply” to start your application. You will need to either create an account or sign into your account to submit an application.**Employees:** If you are a current Allina Health employee, you must sign into Workday and apply through Find Jobs to ensure that you are identified as an internal candidate.