Patient Access Outreach Specialist (74907)

Women's Care; Tampa (FL); Sur place; USD 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Competitive compensation package

Health, dental, and vision benefits

Paid time off and paid holidays

401k plan

Opportunity to make a difference in a)

Résumé du poste

Women’s Care is seeking a Patient Access Outreach Specialist to manage online scheduling inquiries, outreach to prospective patients, and ensure accurate appointment details across Florida clinics.

The role focuses on converting inquiries to appointments, updating scheduling records, and supporting continuity of care while safeguarding PHI in a HIPAA-compliant setting.

Qualifications

• High School Diploma or GED required; some college preferred.
• 2+ years in call center, customer service, or sales preferred.
• Healthcare or medical experience preferred.
• Navigate multiple software systems such as EMR and MS Outlook.
• Excellent written and verbal communication skills.
• Bilingual is a plus.

Responsabilités

• Manage all online scheduling inquiries and contact prospective patients to schedule appointments.
• Review and update appointments booked through WC's scheduling vendors to ensure accuracy.
• Review lapsed patient reports and conduct outbound outreach by phone or text.
• Document outreach and scheduling outcomes in the appropriate systems.
• Answer return calls and assist with appointment scheduling.
• Collaborate with internal departments to support patient care.
• Maintain PHI confidentiality per WC policies, HIPAA, and related laws.
• Perform other duties as assigned.

Connaissances

Customer service

Communication skills

Healthcare experience

PHI confidentiality

Formation

High School Diploma or GED

Some college

Outils

EMR systems

MS Outlook

Description du poste

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100+ locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility.

Responsibilities

The Patient Access Outreach Specialist manages online scheduling inquiries and reviews appointments booked through WC’s scheduling vendors to ensure scheduling accuracy and complete insurance and demographic information. This role conducts outreach to prospective patients and patients with a lapse in care, responds to return calls, and documents outreach and scheduling outcomes. Through calls, emails, texts, and web chats, the specialist supports patient access and continuity of care across WC clinics throughout Florida.

• Manage all WC online scheduling inquiries, including web chats, and contact prospective patients to schedule appointments.
• Review and update appointments booked through WC’s online scheduling vendors to ensure accurate appointment types, providers, locations, insurance, and demographic information.
• Review lapsed patient reports and conduct outbound outreach by phone or text to support continuity of care and appointment scheduling.
• Document patient outreach, contact attempts, and scheduling outcomes in the appropriate systems.
• Answer return calls from patients following outbound outreach or voicemail messages and assist with appointment scheduling.
• Participate in team meetings to review new processes, policies, services, and other important information.
• Collaborate with internal departments to support the highest standard of patient care.
• Maintain the confidentiality and security of Protected Health Information (PHI) in accordance with WC policies, HIPAA, and other applicable laws and regulations.
• Perform other duties as assigned.

Qualifications

• High School Diploma or GED required. Some college preferred.
• 2+ years in call center, customer service, or sales preferred.
• Healthcare or medical experience preferred.
• Navigate multiple software systems such as EMR, MS Outlook, and other computer platforms.
• Excellent written and verbal communication skills.
• Medical terminology understanding is a plus.
• Bilingual is a plus.

WHY JOIN WOMEN'S CARE?

We Offer

• Competitive compensation package
• Health, dental, and vision benefits
• Paid time off and paid holidays
• 401k plan
• An opportunity to make a difference in patients' lives every day!

At Women’s Care, we believe that our success is built on a foundation of strong, shared values. These values guide our actions, shape our culture, and define who we are as an organization.

Values

• Communication & Collaboration
• Transparency
• Accountability & Integrity
• Patient Care & Innovation
• Excellence
• Respect

With the commitment of our employees, we remain true to our mission of providing unparalleled healthcare services to women every day.