Patient Access Director

Apex Skin; Beachwood (OH); On-site; USD 90,000 - 130,000; Full time

Job summary

Apex Skin in Northeast Ohio is seeking an experienced Patient Access Director to lead scheduling, registration, insurance verification, and digital access. This ownership role drives efficient patient experiences, revenue cycle objectives, and timely care across the practice.

You will oversee teams, optimize systems, and partner with clinical and business leaders to advance access, accuracy, and overall patient satisfaction. This role emphasizes data-driven improvement and staff development.

Qualifications

• Bachelor’s degree in health administration, business or related field.
• 7+ years in physician practice with scheduling and registration expertise.
• Experience with hospital patient registration and insurance verification.
• Strong understanding of revenue cycle workflows and related metrics.
• Progressive staff management experience, including training and development.
• Experience with patient registration applications and technology solutions that support scheduling, registration, insurance verification, telecommunications, and digital patient access

Responsibilities

• Provide strategic oversight for scheduling applications and related tech initiatives.
• Monitor trends, evaluate processes, and develop metrics for performance.
• Lead training and knowledge management to establish standards and metrics.
• Foster collaborative relationships with physicians, staff, and leaders.
• Oversee patient registration and insurance verification operations and tech solutions.
• Oversee the telecommunications structure to support patient access.
• Lead implementation and optimization of registration applications and data quality.
• Promote teamwork, accountability, and ongoing training.
• Stay current on regulations affecting scheduling and registration.
• Coordinate non-reporting access functions to ensure policy compliance.
• Manage direct reports and promote confidentiality and accountability.
• Lead and mentor staff for skill and career development.
• Provide recommendations on promotions, transfers, and terminations.

Skills

Leadership

Strategic planning

Communication

Project management

Healthcare knowledge

Team building

Education

Bachelor’s degree in health administration, business or related field

Tools

Patient registration systems

Job description

We are Apex Skin, and our mission is to provide the highest quality dermatology and dermatologic surgery care to patients across Northeast Ohio with promptness, compassion, and excellence. We pride ourselves on delivering exceptional patient experiences, offering same-day appointments, and serving our communities through education and meaningful care. Our team is dedicated to creating a supportive, patient-focused environment where excellence, empathy, and teamwork thrive.

Apex Skin is a physician-led and rapidly growing dermatology practice committed to delivering exceptional patient experiences. We are seeking an experienced patient access leader to serve as Patient Access Director. This role provides strategic and operational leadership across patient scheduling, registration, insurance verification, and digital access, ensuring efficient, high-quality processes that support a seamless patient experience and the practice’s revenue cycle and managed care objectives.

This is an ownership role for someone who can optimize systems and processes, lead teams through change, leverage data to drive performance, and identify opportunities for continuous improvement. The Patient Access Director will work closely with clinical, operational, revenue cycle, and business leaders; oversee direct reports and patient access functions across the practice; lead technology and process improvement initiatives; and serve as a trusted operational partner in advancing access, accuracy, efficiency, and the overall patient experience.

Essential Functions

• Provide strategic oversight for the selection, budgeting, implementation, and management of scheduling applications and solutions; serve as Project Manager for related technology initiatives.
• Monitor industry trends and best practices; evaluate processes, systems, and staffing to identify opportunities to improve the patient and referring provider experience; and develop and track metrics to measure operational, system, and staff performance.
• Lead application training and knowledge management initiatives by developing departmental subject matter experts and establishing performance standards and metrics to assess scheduling effectiveness, service levels, and accuracy.
• Foster collaborative relationships with physicians, staff, and operations leaders; address operational concerns; recommend physician schedule modifications when appropriate; and lead process improvement initiatives.
• Lead patient registration and insurance verification operations across the practice, ensuring accurate patient information and timely coverage verification while overseeing technology solutions that support efficient access and registration processes.
• Oversee the practice’s telecommunications structure to support patient access and an exceptional customer experience.
• Lead the implementation and optimization of patient registration applications and technology solutions; improve the accuracy and completeness of registration data; establish metrics to measure registration quality and staff performance; and partner with revenue cycle leadership on process improvement initiatives.
• Foster a culture of teamwork, accountability, and continuous improvement while providing opportunities for ongoing training and development.
• Maintain current knowledge of applicable regulations, policies, and industry standards affecting scheduling and registration.
• Coordinate non-reporting patient access functions to ensure compliance with patient access policies and procedures.
• Manage direct reports in accordance with company policies, promoting consistency, confidentiality, and accountability.
• Lead and mentor staff to strengthen skills, performance, and career development.
• Provide recommendations regarding employee promotions, transfers, and terminations.

Qualifications

• Bachelor’s degree in health administration, business or related field
• 7+ years in physician practice with an in-depth understanding of specialty physician practice scheduling and registration
• Demonstrated experience in hospital patient registration, insurance verification, and patient access operations
• Strong understanding of revenue cycle workflows and the role of patient access in supporting revenue cycle performance, including financial counseling and self-pay management
• Progressive staff management experience, including employee training and development, performance management, mentoring, and team leadership
• Experience with patient registration applications and other technology solutions that support scheduling, registration, insurance verification, telecommunications, and digital patient access
• Project management experience, including the implementation, optimization, and management of technology and process improvement initiatives
• Strong communication, interpersonal, and relationship-building skills, with the ability to collaborate effectively with physicians, clinical teams, operational leaders, revenue cycle partners, and staff
• Ability to manage multiple priorities and deadlines, work independently, exercise sound judgment, maintain confidentiality, and identify, research, and resolve operational issues
• Customer-service mindset with a strong commitment to patient-focused service, operational excellence, accuracy, and continuous improvement

Physical Requirements & Work Environment

• Ability to sit, stand, and walk for extended periods
• Ability to bend, stoop, reach, and perform repetitive motions
• Adequate visual acuity and manual dexterity required for job duties
• Frequent use of hands and fingers for typing, instrument preparation, and documentation
• Ability to speak and hear clearly when interacting with patients and team members
• Ability to occasionally lift or move up to 10 pounds (clinical materials, supplies, or files)
• Includes a typical office environment, with minimal exposure to excessive noise or adverse environmental issues
• Required to adhere to HIPAA, OSHA, and Apex Skin privacy and safety standards
• Occasional travel between office locations may be required

Apex Skin Culture

Apex Skin fosters a collaborative, patient-first environment built on compassion, clinical excellence, and teamwork. We believe in a respectful and supportive workplace where employees feel valued, trusted, and empowered to contribute to exceptional patient experiences and meaningful clinical care.

Employee Health & Safety Requirements:

All patient-facing employees are required to provide proof of a TB test within the past 12 months and an annual flu vaccination as part of Apex Skin’s employee health and safety protocols. The Hepatitis B vaccination series is also strongly recommended for clinical staff due to potential occupational exposure risks. Apex Skin complies with federal and Ohio law by providing reasonable accommodations for medical conditions or sincerely held religious beliefs that prevent vaccination. Employees seeking an accommodation should contact Human Resources for more information.

Equal Employment Opportunity Statement:

Apex Skin provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Apex complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.