Patient Access Coordinator

Iowa Ortho; Iowa (LA); Hybrid; USD 20,664 - 30,307; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with company match

Paid time off (160 hrs/year)

Paid holidays

Profit-sharing

Employee discounts

Job summary

Iowa Orthopedic Center is seeking a Patient Access Coordinator to be the first voice for patients, handling calls and scheduling appointments for physician clinics. The role is hybrid, with onsite training and standard hours.

Responsibilities include answering calls, scheduling, routing, and coordinating with clinical staff. A strong customer service background and healthcare familiarity help in managing high call volumes and accurate records.

Qualifications

• Experience in a busy call center or front desk operations.
• Healthcare knowledge or exposure is helpful.
• Strong verbal and written communication is required.
• Ability to multitask across multiple systems and screens.

Responsibilities

• Answer incoming calls and route to correct extension.
• Schedule and reschedule appointments per physician requirements.
• Use Polycom system to place outbound calls.
• Screen calls, take messages, and document thoroughly.
• Identify potential patient liabilities and refer to appropriate dept.

Skills

Customer service

Call center experience

Healthcare knowledge

Communication skills

Multi-tasking

Empathetic listening

Job description

Patient Access Coordinator

Iowa Orthopedic Center is actively seeking a Patient Access Coordinator to join our team. In this role you will be the first voice for our patients, fielding incoming calls. In addition to answering incoming calls, this role will make outgoing and interoffice calls, and schedule appointments for our physician clinics. The Patient Access Coordinator is an integral part of ensuring our clinics run smoothly.

Hours: Monday - Friday, 8:00 - 5:00 PM

• Hybrid role, following onsite training

Why Choose Iowa Ortho?

At Iowa Ortho, we are guided by our IMPACT values and believe in fostering a culture that prioritizes both professional excellence and compassionate care.

• Innovation that Drives Positive Outcomes (I)
• Motivation for Exceptional Care (M)
• Passion for Quality in Everything We Do (P)
• Accountability Through Open and Honest Communication (A)
• Commitment to Continued Growth (C)
• Teamwork (T)
• Competitive Benefit Package: Competitive pay, health, dental, begin with 160hrs of paid time off in a full year, paid holidays, 401(k) with company match, profit‑sharing, employee discounts and more.

Key Responsibilities

• Use Polycom phone system to answer incoming calls and make outbound calls
• Answer incoming calls and make outbound calls
• Answer general questions, schedule, screen and route outside calls to the correct extension
• Schedule appointments in accordance with physician and/or department requirements
• Reschedule clinic schedule as requested by supervisor/assigned nurse and notify appropriate department(s) as needed
• Take detailed messages via email from callers when voicemail is not an option
• Recognize potential credit problems such as liabilities or self‑pays and direct them to the appropriate personnel
• Recognize workers’ compensation appointments and refer onto the work‑comp department
• Update spreadsheets and other documentation according to procedure
• Make calls out to patients to schedule, fill gaps or reschedule appointments with a sense of urgency
• Work closely with triage nurse to ensure proper routing and handling of calls within scope of practice
• Accurately document communication and information or forward calls and/or messages to the appropriate person(s). Complete all documentation and medical records accurately and concisely.

Requirements

• Strong customer service skills and the ability to handle large call volumes efficiently
• Prior experience in a call center environment preferred
• Prior experience in healthcare or a healthcare‑related field preferred
• Basic understanding of health insurance
• Excellent communication skills and the ability to maintain composure in high‑pressure situations
• Ability to multi‑task, toggle through multiple systems and screens
• Must be an empathetic listener and enjoy helping others
• Center of Excellence: Physician‑owned orthopedic clinic and surgery center dedicated to providing exceptional medical care to the people of central Iowa. Discover why Iowa Ortho is a recognized center of excellence in orthopedic care.
• Cutting‑Edge Environment: Work in a state‑of‑the‑art facility that embraces the latest advancements in medical technology.
• Team Atmosphere: Join a collaborative team that supports one another and is committed to enhancing patient care.
• Professional Growth: Opportunities for career advancement and continuous learning.

Join our team and be a part of our commitment to delivering gold‑standard healthcare!

Please note our first point of contact may be by email. Please check your spam folder, as unknown senders sometimes wind up in spam or junk.

Iowa Ortho is a privately held medical practice. Candidates who receive a conditional offer of employment at Iowa Ortho will be required to complete a criminal background check, education verification, reference checks, and an initial TB test.

Iowa Ortho is committed to a diverse and inclusive workplace. Iowa Ortho is an equal‑opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.