Patient Access Coordinator

PT Solutions Physical Therapy; Florida; On-site; USD 22,950 - 24,796; Full time

Benefits offered by this job

Competitive compensation with performance-based incentives

Professional development opportunities

Paid Time Off (PTO) and Sick Leave accrual

Reimbursement for endurance race entry fees

Job summary

PT Solutions Physical Therapy is looking for a Patient Service Coordinator in Florida who will be the vital link between patients, providers, and insurers. This role includes managing various administrative and communication processes to guarantee that every step of the care journey is seamless and supportive.

The ideal candidate will have strong communication, multitasking abilities, and preferably some customer service or healthcare front office experience. Full-time availability is required, and the position offers competitive compensation and professional development opportunities.

Qualifications

• Must meet all compliance, background check, and onboarding requirements.
• 1–2 years of customer service or healthcare front office experience preferred.
• Professional, empathetic, and patient-centered approach.

Responsibilities

• Greet patients, manage check-in/check-out, verify information, and schedule follow-up appointments.
• Handle payments, explain financial responsibilities, and maintain accurate daily financial records.
• Ensure compliance with HIPAA and accurate documentation standards.

Skills

Strong communication and customer service skills

Ability to multitask and prioritize effectively

High level of accuracy and attention to detail

Proficiency in Microsoft Office

Strong problem-solving and conflict-resolution skills

Education

High School or GED diploma

Tools

EMR systems

Scheduling platforms

Job description

Job Overview & Responsibilities

Why Join PT Solutions? At PT Solutions Physical Therapy, we’re more than just a private practice—we’re a clinician-founded, mission-driven community dedicated to expanding access to life-changing care. As a Patient Service Coordinator, you’ll be the vital link between patients, providers, and insurers—ensuring every step of the care journey is seamless, efficient, and supportive.

In this role, you’ll take ownership of key administrative and communication processes that keep our practice moving. From verifying insurance coverage and securing prior authorizations to coordinating physician referrals and optimizing schedules, you'll play a central part in helping patients access the care they need—quickly and confidently.

At PT Solutions, we invest in our team with ongoing training, mentorship, and clear paths for advancement. If you're passionate about helping others and ready to grow in a supportive, forward-thinking organization—this is your opportunity. We have been recognized as a USA Today Top Workplace five years in a row, including 2026!

Clinic Address:

Oldsmar 3953 Tampa Rd STE 102, Oldsmar, FL 34677, United States

What You Will Get

In addition to the standard benefit offering, you can expect to receive:

• Competitive compensation with ability to earn performance-based incentives
• Professional development through strategic internal platforms
• Opportunity for career progression with a nationwide physical therapy practice
• Paid Time Off (PTO) and either Sick Leave or Extended Illness Bank (EIB) accrual (dependent on state laws)
• Reimbursement for endurance race entry fees

Your Responsibilities as a Patient Access Coordinator

• Greet patients, manage check-in/check-out, verify information, and schedule follow-up appointments.
• Handle payments, explain financial responsibilities, and maintain accurate daily financial records.
• Support clinic operations by managing phones, schedules, referrals, and EMR documentation.
• Deliver a positive patient experience by assisting with questions and addressing concerns professionally.
• Ensure compliance with HIPAA, insurance processes, and accurate documentation standards.
• Collaborate with therapists and internal teams to coordinate care and resolve access or scheduling issues.
• Assist with clinic operations, special projects, and provide coverage support as needed.

Qualifications & Pay Range

Required Skills & Abilities

• Strong communication and customer service skills.
• Ability to multitask and prioritize effectively in a busy clinic environment.
• High level of accuracy and attention to detail.
• Ability to collect payments and discuss financial responsibility confidently.
• Proficiency in Microsoft Office and comfort using multiple software systems.
• Professional, empathetic, and patient-centered approach.
• Ability to follow workflows, protocols, and compliance requirements.
• Strong problem-solving and conflict-resolution skills.
• Ability to work independently and as part of a team.

Qualifications

• At minimum, a High School or GED diploma (submission of diploma for the highest level of education obtained will be required).

• 1–2 years of customer service or healthcare front office experience preferred.
• Experience using EMR systems and scheduling platforms strongly preferred.
• Must meet all compliance, background check, and onboarding requirements.

Schedule

• Full Time: availability within 7am-7pm M-F

Compensation

Pay Range: $16.66‑18/hr (Any posted pay range considers multiple compensations factors including background, experience, and work location while also allowing for salary growth within the position)

Company Overview

Expanding Access to Quality Care

At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.

As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.