Patient Access Center Supervisor

HealthNet; Indianapolis (IN); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive compensation

Medical, Dental, and Vision

401k Match

Paid Time Off

Tuition Reimbursement

Job summary

HealthNet in Indianapolis is seeking a Patient Access Supervisor to lead the patient access specialists who field calls from patients, providers, and partners. This role focuses on coaching, training, and ensuring high-quality service while managing registrations, scheduling, and information accuracy.

The supervisor will monitor performance, provide feedback, and work with management to improve processes, aiming to deliver efficient access to care and adherence to policies.

Qualifications

• High school diploma or equivalent required; management education preferred.
• Call center, customer service, or supervisory experience may be required.
• Proficiency with technology, especially computers, software applications, and phone systems.
• Exceptional verbal and written communication skills.
• Ability to coach, train, and motivate employees and evaluate performance.
• Strong understanding of HealthNet policies and procedures.

Responsibilities

• Greets and ascertains customer needs via telephone and directs callers appropriately.
• Completes registrations and pre-registrations for patients by entering demographic and other data into the system.
• Schedules and reschedules appointments; coordinates with providers and staff as needed.
• Answers questions and triages calls; provides information within area of responsibility.
• May request medical records or radiology exams prior to appointments with proper consent.
• Maintains accuracy and completeness of documentation and complies with policies.

Skills

Leadership

Customer service

Verbal communication

Call center experience

Coaching and training

Education

High School Diploma

Management education preferred

Tools

Phone systems

Health IT systems

Job description

Description

Martindale Brightwood Health Center - 2855 N Keystone Avenue, Suite 100, Indianapolis, IN 46218

Pay starting at $28.23/hour

The Patient Access Supervisor supports patient access specialists as they field calls from HealthNet patients, clients, healthcare providers, vendors and other stakeholders.

Job Type

Full-time

Supervision and Training

• The Patient Access Supervisor is a customer focused, team member supporting leader.
• The Patient Access Supervisor supports patient access specialists as they field calls from HealthNet patients, clients, healthcare providers, vendors and other stakeholders.
• The Patient Access Supervisor hires team members, assists in the training process resulting in ensuring that each patient access specialist is well prepared for fielding incoming calls.
• Prepares patient access specialists to respond to patient questions and complaints and troubleshoot problems with services or products.
• The supervisor continues to support agents after training by monitoring progress, ensuring understanding of expectations and that expectations are met and/or exceeded, answering questions, and providing ongoing coaching opportunities and inspiration toward excellence.
• Answers agent questions regarding best practices or difficult calls.
• Ensures agents understand and comply with all call center objectives, performance standards, and policies.
• Monitors and evaluates agent performance, providing learning or coaching opportunities, and taking corrective action, if necessary.
• The Patient Access Supervisor is analytical, supportive, and prepared to act a resource to agents.
• The Patient Access Supervisor focuses on assisting the team in building necessary skills and knowledge, so they can better serve and support customers. The supervisor is attentive, supportive and communicative.
• Actively participates in process improvement. Identifies operational issues and recommends operational policy and/or procedure review and changes when appropriate. Accurately documents issues for management follow up when appropriate.
• Works with other supervisors and management team members to support agents and maximize customer satisfaction.
• Prepares reports and analyzes data to assist management as they determine patient access center goals.
• Apply a minimum of one health literacy method when communicating with patients/clients.

Scheduling/Documentation/Clerical

• Greets and ascertains customer’s needs via telephone.
• Responds in an accurate, timely and complete manner to questions or directional needs. Accurately completes registrations and pre-registrations for patients by entering demographic, financial, employment, referring Provider and Emergency contact information into computer system.
• May request medical records and radiology exams prior to patient appointments. Obtains consent according to specified requirements.
• Provides resource materials required by The Joint Commission, Corporate Compliance and Individual Departments.
• Gives attention to the care and comfort of patients and their families.
• Answers and triages incoming telephone calls and accommodates requests timely according to department processes. Answers questions and provides information to caller within area of responsibility.
• May schedule additional ancillary appointment such as financial interviews prior to patient appointments, making every effort to accommodate patient, Provider, and ancillary team with coordination of appointment times.
• Reschedules patient appointments according to departmental schedules and guidelines.

Job responsibilities listed above is a summary and does not include other tasks requested by the hiring manager.

Who is HealthNet?

https://www.indyhealthnet.org/

HealthNet is a nonprofit 501 (c) (3) organization of community-based health centers located in Indianapolis and Bloomington, IN Since 1968, HealthNet has improved the health status of the neighborhoods it serves by making quality health services accessible to everyone. HealthNet annually provides affordable health care to more than 61,000 individuals through its network of 8 primary care health centers 2 dental clinics, 2 school-based clinics, a mobile health unit, and additional support services. HealthNet’s mission is to improve lives with compassionate health care and support services, regardless of ability to pay.

Requirements

Qualifications/Knowledge/Skills/Abilities

• Currently not sponsoring work visa.
• High School Diploma or equivalent, but more education, especially in management, is preferred.
• Call center, customer service, or supervisory experience may be required.
• Proficiency with technology, especially computers, software applications, and phone systems.
• Exceptional verbal and written communication skills.
• Strong understanding of HealthNet policies and procedures.
• Ability to coach, train, and motivate employees and evaluate their performance.
• Excellent problem solving, leadership, and customer service skills.
• Analytical, efficient, and thorough.
• Ability to remain calm and courteous under pressure and navigate tense situations, especially during busy hours.
• Requires ability to accurately collect patient information.
• Requires ability to meet standard if completing lab training or competencies.
• Requires knowledge of insurance plans and third-party payors.
• Requires data entry and basic math skills.
• Requires ability to perform multiple tasks simultaneously.
• Requires familiarity and operating knowledge of designated equipment and supplies.
• Requires the ability to work effectively with culturally diverse; low- income populations.
• Requires ability to provide patient education on eligibility requirements including the sliding fee scale program and documentation needed to qualify for discounts and/or services.
• Requires excellent customer service skills.
• Requires the ability to work on teams.
• May require travel.

Physical Requirements

• Able to be involved in degrees of prolonged standing, walking, sitting, bending, squatting, and stooping; as well as abilities of repeated bending, stooping, and squatting.
• Able to lift, push, and/or pull equipment, light to moderately heavy weight up to 20-30 pounds is a necessary function of this position.
• Able to perform duties during periods of varied and/or prolonged work hours.
• Will be exposed to all patient elements.
• Must be able to read, write, hear, and communicate effectively in the English language by both orally and written.

Why work for HealthNet?

• Competitive Compensation
• Medical, Dental, and Vision Plan
• Short-Term & Long-Term Disability
• Health Savings Account & Difference Card Available within certain medical plans
• Flexible Spending Account
• Life Insurance, AD&D
• Group Accident, Critical Illness & Hospital Indemnity
• Domestic Partner Leave
• Wellness Programs
• 401k Match
• Paid Time Off accumulates at start of employment and available to use.
• Tuition Reimbursement
• Employee Referral program

Fair Labor Standards Act Classification: Non-Exempt

Equal Employment Opportunity

HealthNet is an Equal Employment Opportunity Employer and employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, sexual orientation, or any other category protected by federal, state, or local law.