Patient Access Associate - Hybrid

LCMC Health; New Orleans (LA); On-site; USD 32,000 - 48,000; Full time

Job summary

LCMC Health in New Orleans seeks a Front Desk/Registration Clerk to greet patients, schedule services with the appropriate provider, and register patient information accurately. You will manage insurance data, perform basic verification tasks, and support financial counseling as needed.

Responsibilities include handling cash, ensuring documentation completeness, and delivering excellent customer service to patients and staff in a fast-paced hospital environment.

Qualifications

• Excellent customer service, interpersonal and conflict resolution skills.
• Excellent oral and written communication skills; ability to work collaboratively with other departments and diverse people.
• Basic prioritization, time management and organizational skills; handle several tasks with interruptions.
• Excellent decision-making skills with sound judgment in difficult situations.
• Proficiency in computers and general software applications.

Responsibilities

• Greets patients, guests and family members.
• Schedules patients for services with appropriate provider at locations and desired times.
• Registers patients by entering demographic, financial class and insurance information.
• Activates scheduled accounts and resolves work queue errors.
• Collects information and documents for patient accounts and supports financial counseling as needed.
• Balances cash drawer and performs basic cash handling procedures.
• Provides excellent customer service to patients, guests and team members.

Skills

Customer service

Interpersonal skills

Conflict resolution

Written communication

Computers

Education

High school diploma or GED

Job description

Your job is more than a job.

Why a Great Place to Work At LCMC Health

we help you to lean into your calling by leaning in with you, ensuring you have the resources to do your job as only you can. And that begins with receiving the support you need to thrive and grow, which looks different for each person. Living out our commitment to inclusion requires providing benefits that are as diverse and unique as our workforce. It’s a responsibility we take seriously. Because we don’t just serve the New Orleans community—we’re at the beating heart of it. Whether by offering community health services or making medical innovations more accessible, LCMC Health is bringing a culture of wellness to the communities that matter to you. When you know you’re making an authentic impact, you give a little extra to every day— as a person, with your team, in your community—and that’s one of the reasons why you’ll be a perfect fit at LCMC Health, where giving a little something extra is at the heart of everything we do.

GENERAL DUTIES

• Greets patients, guests and family members.
• Schedules patients for services with appropriate provider at appropriate locations and desired time when possible, ensuring accuracy and timeliness.
• Analyzes current patient information to determine if an account already exists so as not to duplicate records.
• Creates an account for all patients who call for services or who present for services, including walk-in, non-scheduled, and emergency services according to the registration policy.
• Registers patients by entering accurate demographic, financial class, insurance information; makes revisions to systems immediately as errors are recognized.
• Activates scheduled accounts that have been set-up for the patient according to the registration policy.
• Resolves work queue errors in an accurate and timely fashion.

Ensures all required forms are completed and other paperwork/documents are gathered and accurate:

• Requests and documents patient demographic, insurance, guarantor, Medicare Secondary Payor, and Primary Care Physician/Referring Physician information and validates against current system.
• Ensures patient/guarantor sign all applicable documentation, such as consents and financial assistance application.
• Scans ID’s, insurance cards, orders, authorization information, etc. to patient’s account once the information is validated for accuracy.
• Performs insurance verification tasks, including running automated eligibility response at point-of-service to ensure active coverage and completing notification of admission with insurance company within established timeframe.
• Completes messages for providers as needed using the In-Basket messaging system, ensures that all information contained in the message is accurate.
• Updates Electronic Medical Record with documentation to communicate any information related to the status of a patient account.

Performs financial analysis of each case and informs patient of financial responsibility:

• Identifies patient copayment and remind patient of collection process at time of visit. When applicable, will inform patient/guarantor of liability due, including prior balances and estimates for scheduled service.
• Attempts to collect payment at point of service for both copayments and residual payments.
• Provides patient information on LCMC’s financial assistance programs and/or refers patients to financial counselors as needed.
• Maximizes point-of-service collection, meeting established registration collection goals.

Provide excellent customer service to all patients, guests and family members and internal and external team members/customers:

• Promotes a customer centered experience by performing all functions in a warm and courteous manner to patients, family members, providers, and all visitors of the organization.
• Answers incoming calls and warm transfers calls to appropriate areas of department/clinic/hospital.
• Provides directions to applicable areas of interest whether over of the phone or in-person.
• Schedules and reschedules appointment for patients as needed.

Balances cash drawer daily and prepares cash long at the end of the shift when applicable:

• Balances cash drawer daily and accounts for shortages/overages/account posting errors.
• Makes debit/credit adjustments as necessary; forwards necessary backup documents to lead and/or general accounting for review.
• Makes department copies and reports unreconciled monies/deposits supervisor.
• Follows facility cash drawer policy as applicable.
• Completes and meets all job-related facility specific of LCMC requirements.

Education/Experience Qualifications

• Required: High School Diploma/GED or equivalent OR 2 years of work experience.

Skills & Abilities

Minimum Required:

• Excellent customer service, interpersonal, and conflict resolution skills.
• Excellent oral and written communication skills; ability to work collaboratively with other departments and functional areas and effectively gather and disseminate information to a diverse range of people
• Basic prioritization, time management, and organizational skills; ability to handle several tasks and interruptions in a positive manner
• Excellent decision-making skills; sound judgment in handling/escalating difficult situations
• Good analytical skills with a strong attention to detail
• Proficiency in computers

REPORTING RELATIONSHIPS

• Does this position formally supervise employees? No

FUNCTIONAL DEMANDS

• Light: Light physical requirements- Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible.

PHYSICAL DEMANDS

• Sitting - Continuous (67-100% of day)
• Standing - Frequent (36-66% of day)
• Walking - Frequent (36-66% of day)
• Climbing (e.g., stairs or ladders) - Occasional (0-35% of day)
• Lifting Floor to waist level: 0-10lbs - Occasional (0-35% of day)
• Lifting Floor to waist level: 10-20lbs - Occasional (0-35% of day)
• Lifting Floor to waist level: 20-50lbs - Occasional (0-35% of day)
• Lifting Floor to waist level: 50-100lbs - Occasional (0-35% of day)
• Lifting Floor to waist level: 100+lbs - Occasional (0-35% of day)
• Lifting Waist level and above: 0-10lbs - Occasional (0-35% of day)
• Lifting Waist level and above: 10-20lbs - Occasional (0-35% of day)
• Lifting Waist level and above: 20-50lbs - Occasional (0-35% of day)
• Lifting Waist level and above: 50-100lbs - Occasional (0-35% of day)
• Lifting Waist level and above: 100+lbs - Occasional (0-35% of day)
• Carrying objects - Frequent (36-66% of day)
• Push/pull - Frequent (36-66% of day)
• Twisting - Occasional (0-35% of day)
• Bending - Occasional (0-35% of day)
• Reaching forward - Frequent (36-66% of day)
• Reaching overhead - Occasional (0-35% of day)
• Squat/kneel/crawl - Occasional (0-35% of day)
• Wrist position deviation - Frequent (36-66% of day)
• Pinching/fine motor activities - Continuous (67-100% of day)
• Keyboard use/repetitive motion - Continuous (67-100% of day)
• Talk or hear - Continuous (67-100% of day)

Sensory Requirements

• Near Vision - Accurate 20/40
• Far Vision - Accurate 20/40
• Color Discrimination - No
• Hearing - Accurate

OCCUPATIONAL EXPOSURE RISK POTENTIAL

• Bloodborne pathogens - Not Anticipated
• Chemical - Not Anticipated
• Airborne communicable diseases - Not Anticipated
• Extreme temperatures - Not Anticipated
• Radiation - Not Anticipated
• Uneven surfaces or elevations - Not Anticipated
• Extreme noise levels - Not Anticipated
• Dust/particular matter - Not Anticipated
• Other (List) - Not Anticipated

POPULATION SERVED

• Neonate/Infant up to 1 year: No
• Youth (1yr to 15 yrs): No
• Adult (16 and up): No

Work Shift

Days (United States of America)

LCMC Health is a community.

Our people make health happen. While our NOLA roots run deep, our branches are the vessels that carry our mission of bringing the best possible care to every person and parish in Louisiana and beyond and put a little more heart and soul into healthcare along the way. Celebrating authenticity, originality, equity, inclusion and a little “come on in” attitude is the foundation of LCMC Health’s culture of everyday extraordinary

Children’s Hospital,

at the heart of LCMC Health’s incredible community of care, has been the go-to hospital for expert children’s health, wellness