Patient Access Assistant - Medical

Northwest Health Services, Inc.; Saint Joseph (MO); On-site; USD 32,000 - 48,000; Full time

Job summary

Northwest Health Services, Inc. is seeking a Medical Office Administrative Assistant to support patient intake, billing, and scheduling in a busy clinic setting. You will greet patients, collect payments, and ensure accurate charting and HIPAA compliance.

The role requires strong communication, basic computer and typing skills, and the ability to handle high-demand situations with professionalism and empathy. On-site work in Missouri with regular team huddles and coordination with clinic staff.

Qualifications

• Must demonstrate tact, patience and good communication skills.
• Must be able to present information clearly and respond to questions from patients and staff.
• Must have basic computer skills and be able to perform light typing with accuracy.

Responsibilities

• Greet patients and visitors warmly and professionally.
• Collect co-pays and payments, issue receipts, and balance daily cash postings.
• Make reminder and follow-up calls for appointments and no-shows.
• Assist with billing questions and sliding fee scale inquiries; establish payment arrangements as needed.
• Review and verify patient charts for consent, insurance cards, and accuracy of information.
• Ensure HIPAA compliance in all processes and protect patient confidentiality.
• Schedule appointments, direct calls to appropriate staff, and coordinate interpreters as needed.
• Maintain organized work area and perform daily batch management tasks.

Skills

Communication skills

Patient interaction

Detail-oriented

Typing skills

Computer literacy

Education

High school diploma or equivalent

Job description

Described Duties:1. Work cooperatively with Northwest Health Services (NHS) providers, supervisors, and personnel to carry out the goals and objectives of NHS according to governing body requirements and established internal policies and procedures.2. Treat others respectfully whether it is a patient, fellow employee, member of management, customer, vendor or visitor to our premises.3. Attend weekly team huddles under the guidance of the clinic manager or designated representative.4. Receive/Greets all patients and visitors pleasantly and effectively.5. Collect co-pays and payments at the time of service and issue receipts as necessary.6. Make reminder phone calls day prior to a scheduled visit and follow-up calls for no shows.7. Accurately balances and maintain payment log, reconcile daily cash and copy all received checks daily.8. Assist patients with billing questions, assist with sliding fee questions, and establish payment arrangements with patients if deemed necessary.9. Review all medical charts prior to visit for current consent for treatment, insurance card copies and assignment forms.10. Ensure all patient information is current and up to date at each visit. This is to include all insurance, Medicare or Medicaid cards being scanned, patient information sheet has been updated annually and scanned, and all information in the chart matches the information in the computer per policy and procedure.11. Follow and complete check out procedures as directed and preforms daily batch management as assigned.12. Inform and assist patients with the Sliding Fee Scale Program. Calculate and approve Sliding Fee Scale (SFS) applications. Accurately enter Sliding Fee information in computer.13. Scan documents and assist in locating and filing reports.14. Keep work area neat and organized for proper completion of work tasks.15. Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.16. Perform related work as required.Essential Job Functions:1. Possess cognitive skills necessary to read and interpret a variety of instructions furnished in oral or written form.2. Must demonstrate tact patience and good communication skills in dealing with patients, co-workers and the public.3. Must be able to talk, see, hear, write, stand, walk, and Kneel.4. Must respect and maintain confidentiality at all times.5. Maintain a professional appearance and demeanor at all times.6. Must be able to perform job requirements in high demand situations.7. Possess cognitive skills necessary to understand basic medical terminology.8. Must comply with the provisions of the Health Insurance Portability and Accountability Act (HIPAA) of 1996.9. Follow established procedures for answering and screening incoming appointment-related telephone calls, scheduling interpreters, and directing calls to appropriate staff.Qualifications:1. Must possess and maintain a valid Drivers License, and proof of insurance for personal vehicle used for business.2. Possess high school diploma or equivalent.3. Must demonstrate basic computer skills.4. Possess light typing skills, computer knowledge required. Must demonstrate accuracy, proficiency, and efficiency.5. Must possess ability to effectively present information and respond to questions from patients, and other individuals encountered in the course of employment.This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required by their supervisor.