PathWays Coordinator

State of Indiana; Indianapolis (IN); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Medical plan options

Vision and dental plans

Education Reimbursement Program

Public Service Loan Forgiveness

Paid holidays

Free Parking

Job summary

The State of Indiana is seeking an HCBS Waiver & Benefit Manager to ensure programs stay compliant with federal and state rules and to maintain uninterrupted care for long-term services and supports. You will guide training and collaboration with providers, members, and Managed Care Entities while aligning with agency priorities.

A bachelor’s degree is preferred, with at least three years’ HCBS experience and strong Excel/Office skills to support reporting, budgets, and program improvements.

Qualifications

• Minimum of three years’ direct experience with HCBS waiver programs.
• Experience with Medicaid programs or managed Medicaid health plans.
• Knowledge of rules, regulations and procedures related to Medicaid waiver programs, contracts, compliance and enforcement, and reporting requirements.
• Bachelor’s degree in public health, healthcare administration, social work, psychology or similar field preferred.
• Proficient with Microsoft Office suite, including SharePoint, Word, Teams, Excel; advanced experience with Excel preferred.

Responsibilities

• Monitor federal and state regulations for program impacts and ensure compliance.
• Provide technical direction to maintain program alignment with agency priorities.
• Collaborate with Managed Care Entities, providers, and members to ensure continuity of care.
• Identify training needs and develop education materials for stakeholders.
• Prepare and present reports for executive leadership and funding considerations.

Skills

HCBS waiver expertise

Medicaid program knowledge

Regulatory compliance

Stakeholder collaboration

Microsoft Office

Education

Bachelor's degree in public health, healthcare administration, social work, psychology

Tools

Microsoft Office

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Family & Social Services Administration:

The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 18 percent of the state's budget to ensure vital health care coverage to approximately 1 in 4 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental, and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.

Role Overview:

This role, Indiana's Home and Community Based Services Waiver & Benefit Mgr. serves as a subject matter expert on HCBS. In this role, you will monitor federal and state regulations for program impacts, provides technical direction to maintain compliance, and ensures no disruption in care for members in long term care and long-term services and supports programs. Your role ensures that programs and benefits are in alignment with agency priorities and objectives. This role also identifies training and education needs of stakeholders, maintains training development and education materials. This role collaborates with Managed Care Entities, providers, and members.

The ideal candidate will have a minimum of three years’ direct experience with HCBS waiver programs. This experience must include working directly with providers, members, stakeholders, and advocates. They will also have experience with Medicaid programs or managed Medicaid health plans and extensive knowledge of rules, regulations and procedures related to Medicaid waiver programs, contracts, compliance and enforcement, and reporting requirement. A bachelor’s degree in public health, healthcare administration, social work, psychology, or similar field preferred. Proficient with Microsoft Office suite, including SharePoint, Word, Teams, Excel; advanced experience with Excel preferred.

The salary for this position traditionally starts at$67,314.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Establish, monitor, and implement long-range objectives and specifying the strategies, KPIs, and actions to achieve them.
• Analyze operations to evaluate performance of the specific program or its staff in meeting objectives or to determine areas of potential cost reduction, program improvement, or policy change.
• Interpret and explain in-depth and complex policies, rules, regulations, or laws to organizations, government or corporate officials, or individuals.
• Develop and implement corrective action plans to solve organizational or departmental problems.
• Prepare and present reports for approval, including those for funding or implementation of services to executive leadership.
• Develop and oversee program financial or budget activities to fund operations, maximize investments, or increase efficiency.
• Develop and monitor program requirements to ensure it meets federal and state policies and grants compliance.
• Develop and supervise training of employees and consultants on program requirements and usage.
• Develop, coordinator, and deliver communication plans and communications.
• Preside over, or serve on, boards of directors, management committees, or other governing boards.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

• Mastery knowledge in program subject matter obtained through experience and/or education.
• Broad knowledge of provider agencies and their programs and services.
• Broad knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to adapt new statues and guidelines to create and implement new principles and policies and discern any far-reaching implications.
• Ability to present and represent the agency to both internal and external customers, the public, government officials, and other stakeholders.
• Analyzing information and evaluating results to choose the best solution and solve problems.
• Ability to work effectively with a wide variety of stakeholders.
• Ability to analyze and prepare monthly finance and accounting reports to maintain program budget and grants.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 10 + years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Completion of relevant education degree(s) may substitute for equivalent years of experience.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .