Patent Compliance & Data Coordinator

California Institute of Technology; Pasadena (CA); On-site; USD 51,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Generous paid time off

Job summary

California Institute of Technology (Caltech) in Pasadena seeks a Patents and Compliance Coordinator to support the Office of Technology Transfer and Corporate Partnerships. You will interpret documents from outside counsel, update the patent database, and ensure Bayh-Dole compliance with federal reporting requirements.

The role involves coordinating with licensing staff, inventors, and law firms, entering data into iEdison, and preparing patent-related reports.

Qualifications

• Bachelor's degree or at least 3 years of tech transfer/patent experience.
• Excellent customer service, interpersonal, verbal and written communication skills.
• Strong organizational skills with ability to multitask in a dynamic environment.
• Ability to work independently and as part of a team with initiative.
• Strong computer skills, including experience with databases.
• Attention to detail and workload prioritization.

Responsibilities

• Provide general administrative support to the managers in Patents and Compliance Administration and Licensing Administration.
• Create and maintain records in Caltech's Patent Utilization Technology Transfer Database.
• Docket and monitor actionable items related to patent prosecution and maintenance.
• Assist with invention/patent compliance under Bayh-Dole and federal reporting.
• Coordinate with licensing staff, inventors, and law firms to gather required information.
• Enter data in the iEdison system and prepare government disclosures.
• Coordinate with Faculty and Sponsored Research for patent certifications.
• Assist with reports and compliance under non-federal funding.
• File patent/license documents and prepare correspondence to licensees and attorneys.
• Handle ad hoc projects such as sorting and organizing invention disclosures and patents.

Skills

Customer service

Interpersonal communication

Organizational skills

Attention to detail

Multitasking

Data entry

Education

Bachelor's degree or equivalent experience

Tools

Patent database

iEdison

Job description

California Institute of Technology (Caltech) in Pasadena seeks a Patents and Compliance Coordinator to support the Office of Technology Transfer and Corporate Partnerships. You will interpret documents from outside counsel, update the patent database, and ensure Bayh-Dole compliance with federal reporting requirements.

The role involves coordinating with licensing staff, inventors, and law firms, entering data into iEdison, and preparing patent-related reports.