Patent Secretary junior level hybrid SIGNING BONUS

Bonnie Jones Associates, LLC; Cypress (TX); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A boutique patent law firm is seeking a Junior Patent Secretary to provide essential legal secretarial and administrative support to attorneys. This role offers a hybrid work schedule, balancing in-office collaboration with remote flexibility. Responsibilities include preparing and filing patent documents, managing formalities, and ensuring compliance with USPTO rules. Ideal candidates will have 2-4 years of patent prosecution experience, excellent typing skills, and proficiency in Microsoft Office and patent management tools. Join a supportive team dedicated to excellence in patent law and enjoy a fulfilling career with great benefits.

Benefits

Excellent Benefits

Flexible Work Schedule

Collaborative Environment

Professional Development Opportunities

Qualifications

• 2-4 years of patent prosecution experience required.
• Excellent verbal and written communication skills required.
• Proficient in Microsoft Office Suite and document management systems.

Responsibilities

• Prepare drafts and file executed documents for new applications.
• Review and process formalities including Filing Receipts and Notices.
• Keep up to date on USPTO rules and revise documents as needed.

Skills

Patent Prosecution Experience

Typing Skills (60+ wpm)

Verbal Communication

Written Communication

Microsoft Office Suite

Document Management Systems

Organizational Skills

Attention to Detail

Professional Appearance

Education

Bachelor's Degree

Associate Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

iManage

Adobe PDF

USPTO PATENT CENTER

Job description

Job Description

Boutique patent law firm with happy employees is seeking a Junior Patent Secretary.

The firm offers excellent benefits, a hybrid work schedule, and great attorneys to work with.

SUMMARY: This position provides patent legal secretarial and administrative support to attorneys in their patent prosecution and litigation practices. This is a hybrid work position based in the Washington, DC office.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Prepare drafts and file executed documents for new applications including Provisional, National Phase, Continuation, Divisional, and Continuation-in-Part.
2. Review and process formalities including Filing Receipts, Notices of Missing Parts, and Notices of Publication.
3. Prepare drafts and file executed documents during patent prosecution stage such as Responses/Amendments, IDS’s, petitions, etc.
4. Keep up to date on USPTO rules.
5. Revise documents, including generating tables of content and authorities for briefs.
6. Make travel arrangements and process expense reports.
7. Time entry and electronic file maintenance.
8. Provide relief coverage at the reception desk.
9. Perform other related administrative duties as assigned.

QUALIFICATIONS:

• 2-4 years of patent prosecution experience required (some litigation experience is a plus).
• Accurate typing skills of 60+ wpm required.
• Excellent verbal and written communication skills required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.), document management systems (e.g., iManage), and Adobe PDF file format.
• Proficient in USPTO PATENT CENTER platform.
• Excellent organizational skills and strong attention to detail.
• Ability to effectively communicate and work with people at all levels.
• Professional appearance and demeanor.
• Bachelor’s or associate degree preferred but not required.

HOURS AND WORK SCHEDULE:

Core hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., including one hour for lunch. Must be flexible to work overtime as needed.

Hybrid work schedule: 3 days in-office; 2 days remote.

SALARY RANGE:

$60,000 – $80,000

Company Description

Bonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, and HR positions. Our professional staff matches the right candidate with the right employer, with over eighty years of combined recruiting experience. We are committed to working hard to find the right match for you. Please browse our website, www.bonniejones.com, and contact us to make a happy match!