Patent Prosecution Legal Specialist

Thompson Hine LLP; Dayton (OH); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

Job summary

Thompson Hine LLP in Dayton seeks an experienced Legal Assistant to support patent prosecution, filings, and client communication. The role requires independent handling of USPTO documents, drafting templates, and managing attorney dockets with precise deadline tracking.

Applicants should have 5+ years of law firm secretarial experience, strong MS Office skills, and proficiency with IP docketing systems. The position offers a full-time, 37.5-hour work week with competitive benefits.

Qualifications

• Five or more years as a secretary in a law firm, preferably in patent/prosecution.
• Strong knowledge of USPTO formalities and filing procedures preferred.
• Experience with IP docketing and billing processes is a plus.

Responsibilities

• Provide admin/secretarial support to timekeepers with transcription, filing and billing tasks.
• Prepare and upload USPTO filings, transmittals, fee calculations, and POAs.
• Draft correspondence to clients regarding filings and Office actions, and track deadlines.
• Manage attorney dockets, generate reports, and ensure compliance with deadlines.
• Collaborate with IP team across offices on patent prosecution matters.

Skills

Patent prosecution knowledge

Docket management

MS Office proficiency

Communication

Attention to detail

Independent work

Education

5+ years of law firm secretarial experience

Tools

PATTSY

CPI docketing

EFS/PAIR

Job description

Thompson Hine LLP in Dayton seeks an experienced Legal Assistant to support patent prosecution, filings, and client communication. The role requires independent handling of USPTO documents, drafting templates, and managing attorney dockets with precise deadline tracking.

Applicants should have 5+ years of law firm secretarial experience, strong MS Office skills, and proficiency with IP docketing systems. The position offers a full-time, 37.5-hour work week with competitive benefits.