Patent Docketing Specialist

Kubota & Basol LLP; Los Angeles (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Kubota & Basol LLP seeks a docketing professional to handle US and foreign patent filings. The role focuses on accurate docketing in firm and client systems, managing deadlines, and generating reports from the docket database.

The ideal candidate will be located on the West Coast, preferably in Los Angeles, with ability to work in the office and flexibility for West Coast hours. Strong organization and attention to detail are essential.

Qualifications

• Demonstrate strong teamwork and applied skills.
• Exhibit exceptional organizational abilities.
• Produce accurate and highly detailed work.
• Advanced analytical and information-gathering capabilities.
• Be available for overtime work and flexible regarding schedule.

Responsibilities

• Docket US and foreign filings in firm and client systems.
• Manage docket dates and deadlines; generate reports.
• Provide docketing guidance to patent practitioners and staff.
• Review and de-docket dates; forecast next actions.
• Maintain accurate and complete docket data and notes.

Skills

Teamwork

Organizational skills

Attention to detail

Analytical thinking

Overtime flexibility

Tools

Microsoft Word

Job description

May 29, 2026

$80,000 - $110,000/year

About the role

This is a West Coast position. The ideal candidate will be located in Los Angeles and will be able to work in the office. However, we will also consider candidates outside of Los Angeles but located on the West Coast or able to work West Coast hours.

Provide US and foreign filing docket services for the Firm under general supervision, emphasizing integrity and accuracy, including docketing in Firm systems as well as client systems. IMPORTANT: a majority of your time could be spent docketing in client systems.

Manage docket dates and deadlines, including de-docketing completed items, and generate responsive docket reports.

Contribute to special projects by conducting research and analyzing relevant issues.

Attain client service and satisfaction across all aspects of the position.

Exemplify the Firm's Client Service Principles in teamwork, work product, and personal interactions consistently.

Docket incoming US Patent Trademark Office and foreign filing mail into the database, ensuring accuracy.

Document comprehensive notes in the database for shared knowledge and historical reference.

Apply judgment to safeguard risk management and maintain complete and reliable docket data.

Accurately record all forms of correspondence in the database and record-keeping system.

Investigate and report perceived discrepancies and inconsistencies in due dates and dockets to appropriate personnel.

Provide docketing guidance and expertise to patent practitioners and staff as a knowledgeable resource.

Communicate docket standards, protocols, and procedures effectively within the department to ensure understanding and compliance.

Review outgoing filings, de-docket relevant dates, and forecast and enter next actions into the database.

Resolve and correct any discrepancies in docket dates and responses promptly.

Review and de-docket relevant documents related to foreign filing responses; coordinate with specialists and department members as needed.

Generate regular docket reports for department members and distribute them accordingly.

Incorporate updates to docket reports identified by department members into the docketing database.

Prepare customized ad hoc docket reports for department members and clients.

Collaborate closely with department members to ensure client reports meet specific needs.

Assist in reviewing and assessing docketing procedures, coordinating updates, and suggesting procedural changes.

Participate in periodic docket audits and address underlying issues proactively.

Contribute to special projects requiring docket expertise, historical knowledge, etc.

Conduct in-depth research on docket-related issues and questions, propose measures to improve processes, and implement them as appropriate.

Scrutinize all work product to ensure the highest accuracy, applying techniques to manage details under critical deadlines.

Prioritize work effectively in response to deadlines and changing critical needs.

Adhere to the Firm’s Confidentiality Policy, safeguarding confidential information, and reporting any suspected breaches immediately.

Follow the Firm’s General Safety Practices and any specific safety practices for the department and building.

Qualifications

Maintain expertise in relevant technology, actively leveraging the latest tools to enhance teamwork, client service, and efficiency.

Exhibit strong teamwork and applied skills.

Demonstrate exceptional organizational abilities.

Work effectively under pressure and prioritize tasks accordingly, meeting deadlines even in challenging circumstances.

Produce accurate and highly detailed work, showcasing excellent proofreading skills.

Possess advanced analytical and information-gathering capabilities, capable of evaluating and prioritizing extensive and detailed data.

Adopt a proactive, solution-oriented approach to work and collaboration within the team.

Possess a high level of proficiency in Microsoft Office programs, particularly Word.

Be available for overtime work and exhibit flexibility regarding work schedule requirements.

A patent-focused law firm structured to sustainably provide such services into the future.

Kubota & Basol LLP offers top-tier patent legal services, combining extensive experience and flexibility to meet diverse client needs effectively and sustainably.

Law Practice

Company size 11–50 employees

Company type Partnership Founded 2019

Footprint

Where they work