Parts Specialist

Estis Management Llc; Carlsbad (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Estis Management Llc is seeking a Parts Specialist to manage inventory, order and receive parts, and support technicians with accurate part availability. You will reference engineering drawings and maintain detailed records for invoicing and shipping.

The role requires strong Excel/Word skills, familiarity with inventory software, and the ability to work in a fast-paced environment, with occasional after-hours shifts and safety training. A high school diploma is required.

Qualifications

• High school graduation or English literacy at 12th grade level.
• 3+ years of experience in mechanical/electrical/electronic or plumbing parts sales.
• Experience with Microsoft Excel, Word, Adobe Acrobat, and inventory management software.
• Ability to read engineering drawings to identify parts.
• Ability to multitask and thrive in a fast-paced environment.
• Preference for oilfield equipment experience, especially compressors.

Responsibilities

• Order parts from vendors to maintain stocking levels.
• Receive, inspect, and store parts.
• Pick and package parts for orders and ship to customers.
• Maintain accurate inventory records of parts ordered, received, sold, and shipped.
• Transmit pricing, quantities, and charges for customer invoicing.
• Assist with warranty claims per manufacturer guidelines.
• Answer calls and emails promptly and courteously.
• Participate in training to enhance compressor product and computer system knowledge.
• Work weekend or after-hours call-out shifts.
• Perform other duties as assigned

Skills

Parts sales experience

Engineering drawings reading

Multitasking in fast-paced environment

Effective communication

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Inventory management software

Job description

Position Overview:The Parts Specialist manages parts inventory needed by technicians to keep major components(engines, compressors, control panels, etc.) operating in revenue service.Responsibilities/Job Duties:Orders parts from vendors to maintain established minimum stocking levelsReceives parts from vendorsPicks parts from inventory to refill inventoriesShips parts to customersMaintains accurate inventory records of parts ordered, parts received, parts sold, and parts distributed or shippedGenerates and transmits information on parts quantities, pricing, and delivery charges tosupport customer invoicingInspects parts for defects and specification complianceAdhere to safety requirements by wearing appropriate protective gearAcknowledges customer/technician telephone calls, voicemail, and electronic mail promptly and courteouslyHelps technicians to determine exactly what parts to order based on description of the part and its location in the compressor package and consultation of the “as built” engineering drawings for that packageReads vendor catalogs (on-line when available) to determine part stock numbers and pricingMaintains awareness of vendor discontinuance of parts and possible “aftermarket” sources of acceptable functionally equivalent alternative partsGenerates purchase orders for parts and transmits them to vendors (via vendor automated on-line order entry system where available) and the SupervisorReceives ordered parts and counts, inspects, and stores them consistently in appropriate locationsRecords receipt of ordered parts and their storage locations; transmits information to the Supervisor needed to support vendor invoice paymentPicks and packages parts orders, weighs outgoing packages, prepares shipping labels, and contacts delivery service for package pick up; informs customers of shipment dates and times,arrival estimates, and package tracking numbersRemoves parts distributed to technicians or shipped to customers from inventory recordsTransmits information on parts shipped, quantities, pricing, and delivery charges to the Supervisor for customer billingParticipate in various training programs to enhance compressor product and computer system knowledgeAssist with Warranty Claims per manufacturer’s guidelinesWork weekend/afterhours call out shiftsPerforms other duties as assignedQualifications:High school graduation OR the ability to read and write in English at the 12th grade level and perform basic mathematical operations (addition, subtraction, multiplication, division, and percentages)Three years of experience in a mechanical, electrical, electronic, or plumbing parts sales organizationSignificant experience in using Microsoft Excel and Word, Adobe Acrobat, and an inventory management software packageAbility to identify parts in engineering drawingsAbility to multitask and prioritize in a fast pace environmentPrefer oilfield equipment, preferably compressor, parts sales experiencePhysical Requirements:Ability to stand, sit and/or walk on a hard surface as well as safely bend, stoop, reach, climb steps, and use ladder for long periods of time dailyAbility to lift up to 25 poundsVision required: 20/40 with or without corrective lenses to accurately read all related distribution documentsAbility to communicate verbally using a telephoneWorking Conditions:Office Environment with controlled temperaturesSubject to outdoor environment with adjusting temperatures and climate