Parts Manager

Ottosen Propeller & Accessories Inc

Phoenix (AZ)

On-site

USD 48,600 - 59,400

Full time

14 days+

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Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Ottosen Propeller is seeking a Stockroom Supervisor to maintain inventory, restock parts, and prepare overhaul kits for service orders. You will coordinate with vendors, generate purchase orders, and ensure accurate quoting and invoicing for customers. This role emphasizes accuracy, safety, and seamless shop operations.

Join a team focused on reliability and growth, with strong emphasis on regulatory compliance and proactive parts coordination to minimize downtime.

Qualifications

High school diploma required; experience in aviation parts handling preferred.
Proficiency in inventory systems to monitor stock and generate reports.
Ability to read technical manuals and work orders to determine parts needs.

Responsibilities

Maintain inventory levels and organize parts department.
Order and restock parts to minimize downtime.
Prepare overhaul kits and deliver to departments.
Generate purchase orders and shipping labels accurately.
Communicate with vendors to ensure parts availability.
Provide updates, quotes, and invoices to customers.
Ensure compliance with safety and regulatory standards.

Skills

Inventory management systems

Parts identification

Procurement & vendor management

Regulatory & compliance knowledge

Technical documentation & interpret

Communication tools & software

Customer service & quoting tools

Attention to detail

Time management

Problem-solving skills

Adaptability

Education

High school diploma

Job description

Description

REPORTS TO: Operations Director

Hartzell Propeller was founded in 1917 and is headquartered in Piqua, Ohio. Hartzell Propeller is the global leader in advanced aircraft propeller design and manufacturing technology for general aviation applications – both piston engine and turboprop – as well as custom propulsion solutions for electric, hybrid-electric aircraft and advanced air mobility programs. In 2021, Hartzell Propeller acquired Tanis Aircraft Products to expand Hartzell’s heating products and expanded its offerings in the experimental propeller market with the acquisition of Whirlwind Propeller in 2024. Hartzell expanded its offerings in the MRO market with 2024 acquisitions of American Propeller Service, Texas Aircraft Propeller, and Tiffin Aire Inc.

Ottosen Propeller has been serving the Aviation Industry since 1945. Opening our doors after WWII to service a growing industry with parts and service. Three generations later, we are partnered with some of the largest operations globally with the same goals, providing the best customer service and support.

We are a team that prides ourselves on a culture that supports shared values of empowerment, accountability, drive, integrity, and respect. Our team shares a deep commitment to safety, collaboration, and a love for all things aviation. We offer a comprehensive benefits package to support your well-being and professional growth including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company-provided Growth Participation Units (GPU) and so much more.

Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth. Join our team to be part of a culture that encourages growth and development and celebrates our success.

Key Responsibilities

Tiffin Aire is looking for a Stockroom Supervisor who will be responsible for Maintaining organization and inventory levels of the parts department to ensure optimal stock availability, ordering and restocking parts as needed to support efficient shop operations and minimize downtime, assembling and preparing overhaul kits for ongoing service orders and delivering them to the appropriate departments in a timely manner, implementing and maintaining strategies to prevent shrinkage and unauthorized part usage, generate purchase orders and shipping labels accurately and efficiently, communicate and build strong relationships with vendors to ensure the timely availability of required parts and supplies, interacting with customers to provide updates, quotes, and invoices related to parts orders, working closely with other departments to ensure parts support aligns with service timelines and operational needs, and any other duties deemed necessary.

Key Deliverables of the Role

1) Accurate Inventory Records - Maintain up-to-date and accurate inventory logs with minimal discrepancies.

2) Parts Availability - Ensure all required parts and kits are available and delivered to the correct departments before scheduled service work begins.

3) Efficient Ordering Process - Generate accurate purchase orders and manage timely restocking with minimal delays.

4) Overhaul Kit Completion - Prepare and stage overhaul kits for service orders with 100% accuracy and readiness.

5) Shrink Reduction Metrics - Achieve and maintain shrinkage levels within or below company targets.

6) Vendor Performance Metrics - Maintain strong vendor relationships and meet supplier lead time and quality standards.

7) Customer Satisfaction - Provide accurate and timely quotes, order updates, and invoices with minimal errors, contributing to positive customer feedback.

8) Operational Efficiency - Support seamless workflow in the shop through proactive parts coordination and communication.

9) Compliance & Safety - Ensure all parts handling and storage procedures comply with regulatory and safety standards.

10) Reporting & Documentation - Deliver periodic reports on inventory levels, order status, and cost control to management.

Requirements

Required Education and Experience:

High school diploma required.

Required Technical Competencies: 1) Inventory Management Systems – proficiency in using inventory tracking and management software to monitor stock levels, track usage, and generate reports.2) Parts Identification – Ability to accurately identify, classify, and catalog aircraft parts and components, including kits and consumables.3) Procurement & Vendor Management – Knowledge of procurement processes, including generating purchase orders, managing supplier lead times, negotiating pricing, and sourcing alternative vendors when necessary.4) Regulatory & Compliance Knowledge – Familiarity with FAA regulations and other aviation compliance standards relevant to parts handling, documentation, and traceability.5) Technical Documentation & Interpretation – Ability to read and interpret technical manuals, service bulletins, part diagrams, and work orders to determine correct parts requirements.6) Communication Tools and Software – Proficiency in email, spreadsheets, and maintenance management systems.7) Customer Service and Quoting Tools – Familiar with quoting systems and ability to communicate clearly and professionally with customers regarding parts inquiries, quotes, and invoices.Required Behavioral Competencies: 1) Attention to Detail: A meticulous approach to ensure quality of work.2) Drives for Results: Is action-oriented and can be counted on to meet goals successfully; steadfastly pushes self and others for results.3) Problem-Solving Skills: Ability to identify issues and find effective solutions.4) Time Management: Strong organizational skills to prioritize tasks and meet deadlines.5) Adaptability: Flexible to adjust to changing circumstances while maintaining operational efficiency.