Parts Coordinator - JHCC

Gerber Collision & Glass; Tallahassee (FL); On-site; USD 21,000 - 29,000; Full time

Job summary

Gerber Collision & Glass is seeking a Parts Coordinator to ensure a seamless customer experience by managing parts for each repair order. You will verify parts, input invoices into MIS, label and track parts by RO#, and handle parts distribution to align with the production schedule.

The role requires 1–3+ years in automotive parts, strong communication, and solid computer skills. Knowledge of MIS tools and vendor coordination is essential; a fast-paced environment demands accuracy and teamwork.

Qualifications

• High school diploma or equivalent required
• Experience with automotive parts (1–3+ years)
• Strong customer service orientation and organizational skills
• I-CAR registration progress toward Gold Class preferred
• Proficiency with MIS and parts sourcing systems
• Ability to communicate clearly in writing and verbally

Responsibilities

• Coordinate ordering, receiving, storing, dispatching, and returning parts for each repair order
• Verify accuracy and quality of parts received
• Enter all parts invoices into the MIS
• Label and track parts by RO# and store with vehicle/repair
• Communicate price changes (PPI) to the team
• Work with vendors to ensure timely parts delivery per production schedule

Skills

Customer service

Communication

Attention to detail

Multitasking

MIS experience

Vehicle repair knowledge

Problem solving

Computer proficiency

Organizational skills

Team collaboration

I-CAR awareness

Education

High School Diploma or equivalent

I-CAR Registered (progressing toward Gold Class)

Tools

Summit MIS

Repair Centre MIS

Mitchell/Audatex

Car-part/Progi/APU/LKQ B2B

Job description

FL Tallahassee-Blountstown Hwy - 123074We put our team members first. You’ll receive a great salary and benefits, and experience the support and opportunity you deserve. You’re empowered to make decisions. You control your future.Job Description:The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.Key Job ResponsibilitiesEnsure consistent execution of WOW (Wow Operating Way) plan.Communicate all customer requests and needs to appropriate team members.Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.Ensure timely parts distribution to the shop in accordance with the production schedule.Enter all parts invoices into the recommended Management Information System (MIS).Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors. Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).Ensure invoices and credit memos are posted and filed/scanned in a timely manner.Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.Education and/or Experience RequiredHigh School Diploma or equivalent1-3+ years of experience working with automotive parts (auto body parts is a bonus)Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations I-Car Registered (working towards Gold Class certification)Required Skills/AbilitiesCommunicate effectively, both verbally and in writingStrong attention to detail and a high degree of accuracy.Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressureWorking knowledge of vehicle repairs practicesManagement Information System: Summit, Repair CentreWorking Knowledge of: Mitchell, AudatexParts sourcing: Car-part, Progi, APU, LKQ B2BSolid problem-solving abilitiesAbove average computer proficiencyAbove average organizational skillsAbility to keep up and succeed in a fast-paced working environmentAbility to work well with others and achieve common goalsOther duties as assignedOther RequirementsFrequently required to bend, crouch, reach, handle toolsLift in excess of 50 lbs. of materialsPlease note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.The physical demands of your job must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.#INDSOUTHAI Disclosure Statement:At The Boyd Group and all affiliated companies, we do not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants for employment. All hiring decisions are made by real people who review each application individually.Compensation Details:$15- 21/ HourCompensation is commensurate with skill, education and experience.Supplemental Pay: This position may also be eligible for Bonus opportunities tied to individual or business initiatives