Parts Coordinator

The Kinsley Group; Upton (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

The Kinsley Group is seeking a detail-oriented Parts Coordinator in Upton, Massachusetts. In this role, you will manage inventory and ensure timely distribution of parts to field technicians. Responsibilities include ordering parts, assisting with compatibility, and maintaining inventory levels. The ideal candidate has a high school diploma, 2+ years of experience, and strong organizational and communication skills. This is a critical role in ensuring smooth operations and excellent customer service.

Qualifications

• 2+ years of relevant experience in parts/inventory.
• Mechanical inclination; knowledge of diesel and gas engines is preferred.
• Strong attention to detail and ability to follow through on tasks.

Responsibilities

• Order, receive, and stage preventive maintenance and repair parts.
• Assist field technicians with part look-ups and availability.
• Maintain optimal inventory levels while minimizing excess.

Skills

Detail-oriented

Organizational skills

Excellent communication skills

Ability to multitask

Education

High school diploma or equivalent

Tools

Microsoft Dynamics GP

Job description

Description

Are you detail-oriented, organized, and passionate about keeping things running smoothly? Kinsley Power Systems is looking for a Parts Coordinator to join our team! In this role, you’ll play a key part in managing inventory and ensuring the timely distribution of parts to our field technicians.

Key Responsibilities

• Order, receive, and stage preventive maintenance and repair parts
• Assist field technicians with part look-ups, compatibility, and availability
• Maintain optimal inventory levels while minimizing excess or obsolete parts
• Work with suppliers to ensure necessary parts are available in the correct quantities
• Process part sales, prepare invoices, and arrange shipments for external customers
• Purchase supplies and materials for the Service Department
• Manage returns efficiently to secure full credit from suppliers
• Maintain strong relationships with suppliers and seek new partnerships when needed
• Ensure warranty and unused stock returns are processed within specified time frames
• Participate in cycle counts and physical inventories to troubleshoot quantity discrepancies
• Work closely with Finance to reconcile open jobs and invoices
• Keep the stockroom organized and ensure superior customer service to internal and external customers

Preferred Experience

• High school diploma or equivalent, plus 2+ years of relevant experience (equivalent combinations of education and experience will be considered)
• Previous parts/inventory experience is a plus
• Proficiency with computers; experience with Microsoft Dynamics GP is a bonus
• Ability to multitask and stay organized in a fast-paced, changing environment
• Mechanical inclination; knowledge of diesel and gas engines is preferred
• Strong attention to detail and ability to follow through on tasks
• Commitment to safety and teamwork
• Excellent communication skills and ability to build relationships with customers and colleagues

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.