Parts Claims & Inventory Specialist

fabickcatcareers; Missouri; On-site; USD 38,000 - 54,000; Full time

Job summary

Fabick Cat, a Caterpillar equipment dealer, is seeking a Parts Administrator to support the Parts Department by processing stock and warranty claims. You will work across teams to ensure timely submissions, monitor claim status, and maintain accurate documentation.

The role requires a high school diploma (Bachelor’s preferred), 1–3 years in parts administration, and familiarity with Caterpillar DBS/WMS. Onsite, standard daytime hours in Fenton, MO with forklift and DOT prerequisites.

Qualifications

• High School diploma or GED required.
• Bachelor’s degree preferred in Business Administration.
• 1–3 years parts administration, inventory processing, or warranty claim processing preferred.
• Experience with Caterpillar systems (DBS/WMS/Parts VIZ) preferred.
• Strong accounting and mathematical abilities, analytical skills and decision-making competencies.
• Strong attention to detail and accuracy, particularly with claims, credits, invoices, and inventory transactions.
• Strong computer skills with Microsoft Office (Word, Excel, PowerPoint).
• Forklift certified and able to pass DOT medical exam.

Responsibilities

• Prepare and submit parts claims promptly and accurately to Caterpillar and suppliers within required timelines.
• Review, monitor, and update claims in process; monitor aging and escalate as needed.
• Review expenses and advise management on non-recovered items or discrepancies; assist with reconciliations.
• Assist with credits, rebills, price adjustments, and returns; reconcile packing lists.
• Provide daily administrative reporting and updates to claim status in internal systems.
• Independently research issues, follow up on outstanding claims, and drive tasks to completion.
• Other duties such as phone coverage and parts delivery as needed.

Skills

Attention to detail

Microsoft Office

Written & verbal comms

Data entry

Analytical skills

Education

High School diploma

Bachelor's degree preferred

Tools

DBS/WMS

Parts VIZ

Job description

Fabick Cat, a Caterpillar equipment dealer, is seeking a Parts Administrator to support the Parts Department by processing stock and warranty claims. You will work across teams to ensure timely submissions, monitor claim status, and maintain accurate documentation.

The role requires a high school diploma (Bachelor’s preferred), 1–3 years in parts administration, and familiarity with Caterpillar DBS/WMS. Onsite, standard daytime hours in Fenton, MO with forklift and DOT prerequisites.