Parts and Services Coordinator

Sharp Services; Allentown (Lehigh County); On-site; USD 50,000 - 75,000; Full time

Job summary

Sharp Services seeks a Parts and Service Coordinator to manage outside contractors for customer-owned equipment, oversee spare parts inventory for onsite industrial equipment, and drive annual inventory audits. The role interfaces with customers and OEMs and reports on budgets per equipment asset.

You will develop and maintain the parts list, reorder parts at threshold, and support mechanics with technical and parts guidance in a fast-paced production environment.

Qualifications

• Five years of related experience and/or training in inventory or parts management.
• Experience with inventory management systems is a plus.
• Proficiency in MS Office, especially Excel.
• Ability to interface with OEMs and service coordinators.

Responsibilities

• Assist in developing the spare parts inventory management system. This development will be viewed as an ongoing evolution based on current and emerging needs of the business.
• Manage inventory levels based on part usage needs
• Reorder and replenish parts when inventory levels reach the reorder point. Interface with equipment OEMs and aftermarket service coordinators.
• Manage customer parts and maintenance budgets and provide parts order summaries to internal and external finance groups for billing purposes.
• Coordinate with outside service coordinators to schedule reoccurring preventative and emergency maintenance activities.
• Oversee the preventative and on-demanded maintenance activities within the business unit through the digital maintenance documentation system.
• Capable of self-motivation, working with minimal supervision. Must be a self-starter, persuasive and flexible in actions in a fast-paced production environment.

Skills

MS Office

Inventory management

Vendor coordination

Excel

Job description

SUMMARY

Coordinate outside service contractors for customer owned equipment, including reoccurring PM’s and maintenance activities. Organize spare parts inventory for onsite industrial equipment and manage part replenishment. These activities will require the development of annual inventory audits and a process for managing the continuously developing parts lists. The spare part replenishment activities will also require individual customer/OEM interface, and budget management and reporting per equipment asset.

SUMMARY

Coordinate outside service contractors for customer owned equipment, including reoccurring PM’s and maintenance activities. Organize spare parts inventory for onsite industrial equipment and manage part replenishment. These activities will require the development of annual inventory audits and a process for managing the continuously developing parts lists. The spare part replenishment activities will also require individual customer/OEM interface, and budget management and reporting per equipment asset.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following is a list of minimum responsibilities related to the Parts and Service Coordinator position. Other duties may also be assigned.

• Assist in the development of the spare parts inventory management system. This development will be viewed as an ongoing evolution based on current and emerging needs of the business.
• Manage inventory levels based on part usage needs
• Reorder and replenish parts when inventory levels reach the reorder point. Interface with equipment OEMs and aftermarket service coordinators.
• Manage customer parts and maintenance budgets and provide parts order summaries to internal and external finance groups for billing purposes.
• Coordinate with outside service coordinators to schedule reoccurring preventative and emergency maintenance activities.
• Oversee the preventative and on-demanded maintenance activities within the business unit through the digital maintenance documentation system.
• Capable of self-motivation, working with minimal supervision. Must be a self-starter, persuasive and flexible in actions in a fast-paced production environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities but will be required to provide technical and part specific support to the Mechanics and Electricians during operations and ongoing troubleshooting activities.

PREFERRED / REQUIRED EDUCATION and/or EXPERIENCE

Five years related experience and/or training; or equivalent combination of education and experience. Experienced in inventory management a plus. Must be fluent in MS Office including Excel.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently is required to stand, sit, and talk or hear. The employee is occasionally required to walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must be able occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

DISCLAIMER

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.