Partnerships Coordinator

Ben Greenfield Life, LLC; United States; On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental plan

401k match

Job summary

Ben Greenfield Life, LLC seeks a Partnerships Administrative professional to support affiliate marketing campaigns with data entry, reporting, and Airtable upkeep. You will coordinate partner communications, manage dashboards, and assist with podcast-related tasks such as ad copy tracking and guest coordination.

The role involves daily data entry, weekly roundup reporting, contract creation in Docusign, and ensuring links/codes work. Benefits include health, dental, and 401k match.

Qualifications

• Strong data entry and reporting capabilities.
• Experience with Airtable dashboards and data maintenance.
• Able to communicate with partners professionally and discreetly.
• Familiarity with podcast coordination is a plus.

Responsibilities

• Check and report on affiliate dashboards.
• Weekly data entry for campaigns across channels (emails, social, podcasts).
• Maintain links and data in Airtable; check for broken or missing dashboards.
• Outreach to partners for link health and ad confirmation.
• Create contracts in Docusign and coordinate partner onboarding.
• Assist with EOQ data entry and weekly performance reporting.

Skills

Data entry

Reporting

Airtable

Email outreach

Podcast support

Communication

Attention to detail

Tools

Airtable

Docusign

Asana

Job description

Mission

To awaken, unlock and unleash the full potential of the human body, mind and spirit.

Overview

The Partnerships Administrative role focuses on reporting for various affiliate marketing campaigns and partnerships. Key responsibilities include regular data entry and reporting on campaign performance across platforms (such as, emails, social media, advertorials, and podcasts), maintaining and updating information in Airtable, and outreach for link maintenance and affiliate program setup for partners. Additional duties involve assisting with podcast-related tasks, including ad copy tracking and guest affiliate coordination, as well as handling data entry, and reporting dashboard metrics. This role also encompasses general administrative tasks such as email correspondence, asset collection, and special projects like link and code verification in Airtable.

Responsibilities and Projects

• Check and report on affiliate dashboards
• Weekly data entry for how campaigns are running (Weekly Roundup Emails, Weekly Dedicated Emails, social, advertorials, podcast guests, etc.)
• Partner with our accounting to ensure expected affiliate payments are paid and reflected in our system from partners
• Maintain links and data in Airtable
• Airtable Audit to check for broken affiliate links or missing affiliate dashboards
• Outreach to partners when a link is broken
• Help with listening to podcasts, when applicable and requested for partner ad confirmation
• Sign up for any new affiliate programs requested + add to AirTable
• Send email and social previews to partners for approval before going live
• Ensure we have podcast ad copy at least 4 weeks in advance from partners
• Assist with data entry on Partnerships Dashboard
• Set up new partners in Airtable
• Create Pretty Links
• Ensure codes are working
• Ensure contacts are up to date
• Send templated email to podcast guests regarding affiliate programs as directed by Partnerships Manager
• Assist with EOQ data entry
• Fill in podcast guest sheet weekly on performance and any affiliate revenue
• Report dashboard metrics as necessary
• Assisting with partners related needs for book launches
• Assisting with partners related needs for coaching department
• Asset collection, Asana task distribution, and follow up for:
• Monthly Content Shoots
• Weekly roundup emails
• Website Ads
• Dedicated Emails
• Follow up dedicated emails as appropriate
• Other duties as assigned (responding to emails with templates, help with gift guides, etc.)
• Accounts receivable follow up for overdue invoices
• Contracts:
• Create new contracts in Docusign and send to partners
• Special projects:
• Check in on dashboards from partners who are not top 50 partners for money left on the table

Details

• Full-time position in the range of 55-70k/year DOE
• Starting September 2026
• 40 hours per week
• Full employee benefits - health, dental, 401k match
• Meetings required:
• Weekly Partnerships Call - Tuesdays at 12 pm CST,
• Weekly Partnerships/Accounting Call - 11 am CST
• 1-2 Departmental Update Meetings per week
• High level of confidentiality, professionalism, with exceptional interpersonal and communication skills.
• US residents in all states except CA, IL, NJ, OH, PA, and WA preferred

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The successful candidate will be expected to perform all functions from strategic planning to tactical execution. The salary range listed describes the minimum to maximum base salary range for this position. Actual compensation offered may vary from the posted range based on work experience, education, and skill level, and will be finalized at the time of offer.