Part-Time Substitute Coordinator — Scheduling & Training

Hill Country Christian School of Austin; Austin (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Hill Country Christian School of Austin is seeking a part-time Substitute Coordinator to manage 40–50 substitutes, verify absences, and train staff. You will coordinate scheduling, communicate policies, and support payroll reporting while upholding the school’s faith-centered mission.

The role requires 3–5 years of related experience, strong organizational and communication skills, and willingness to work flexible hours including early mornings, evenings, and weekends as needed.

Qualifications

• Must be a Christ-follower who upholds the School’s Core Values and Statement of Faith.
• Must attend a church whose beliefs align with the School’s Statement of Faith.
• 3–5 years of experience similar or related experience.
• High school diploma or equivalent is required.

Responsibilities

• Interview and hire substitutes with discernment.
• Train new substitute teachers on school policies and procedures.
• Supervise 40-50 substitute teachers.
• Exercise independent judgement to problem solve and mediate conflict.
• Match best fit roles and ensure subs feel valued as part of the Hill Country community.
• Verify all teacher absences through the absence management system.
• Verify all teacher absence requests are covered by a substitute teacher.
• Communicate school policies and procedures to substitutes and teachers in a timely manner.
• Verify substitute work hours and employee leave, preparing payroll reports.
• Be a super user of the absence management system, assisting with overrides.
• Continually evaluate and improve processes to better serve teachers and substitutes.
• Interact in a Christ-like manner at all times; use Matthew 18 approach.
• Willingness to handle off-hour requests for scheduling substitutes.
• Willingness to perform PK-12 substitute teaching for partial days and last-minute absences.
• Create, maintain and adhere to Substitute Handbook procedures.
• Be knowledgeable of HR policies in the Employee Handbook.
• Collaborate with teachers on binders, lesson plans, and substitute feedback.
• Willing to learn technology applications necessary for this position.
• Perform other duties as assigned.

Skills

Attention to detail

Communication

Problem solving

Time management

Interpersonal skills

Technology skills

Education

High school diploma or equivalent

Tools

Spreadsheet software

Email

Job description

Hill Country Christian School of Austin is seeking a part-time Substitute Coordinator to manage 40–50 substitutes, verify absences, and train staff. You will coordinate scheduling, communicate policies, and support payroll reporting while upholding the school’s faith-centered mission.

The role requires 3–5 years of related experience, strong organizational and communication skills, and willingness to work flexible hours including early mornings, evenings, and weekends as needed.