Part-Time Specialist III, Business Services

Lone Star College; Cypress (TX); On-site; USD 21,000 - 25,000; Full time

Job summary

The Lone Star College-CyFair campus is seeking a PT Specialist III to manage cash handling and accounts receivable for student accounts. You will ensure accurate processing, assist students with billing, and support collections efforts under supervision of the Finance team.

Responsibilities include supervising daily cashier operations, processing refunds, handling deposits, and helping set up online payment plans while adhering to state guidelines and college policy.

Qualifications

• Requires detailed analytical skills and a high level of accounting skills and knowledge.
• Proficiency in use of personal computer workstation with standard software applications.
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts.
• Excellent interpersonal relationship and communication skills.
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements.
• Ability to transfer knowledge to subordinates and higher authorities; Ability to determine the approach for doing the work.
• Ability to work in an environment that may have unpredicted requirements or demands.
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals.
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; Ability to determine the problem and create an individual solution.
• Ability to prepare and or process purchase orders
• Ability to make recommendations that affect the budget

Responsibilities

• Oversees daily cashier operations. Record refund monies for vending machine
• Assists students with account finance and payment activities associated with receivables, billing and collection activities
• Manages third-party billing, collection, and reporting functions on student accounts to ensure accuracy and timeliness
• Reviews, validates, and adjusts student accounts for tuition waiver and fees in accordance with state and financial aid guidelines
• Records students' receivables payments and balances at the end of work session. Prepares student receivables deposits
• Delivers instructions to students to set up payment plans online. Assists students with manual payment plans. Delivers instructions to students and assists in filling out Financial Agreement Responsibility. Delivers instructions to students and assists in obtaining 1098T forms. Delivers instructions to students and assists in creating a refund profile online
• Delivers instructions to employees to fill out employee waivers. Emails employee waiver forms to employees upon request and enter waivers into the system
• Receives deposit memos from LSC employees and forwards them to the business manager for processing
• Helps lead cashier with opening and closing of the payment counter
• Responsible for other reasonable, related duties as assigned

Skills

Analytical skills

Accounting knowledge

PC skills

Interpersonal skills

Organizational skills

Communication skills

Deadline compliance

Coaching/leadership

Budget awareness

Education

High school diploma or GED

Job description

Commitment to Mission

At Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration.

Through our One LSC Philosophy, we deliver excellent and uniform customer service, providing consistent information, and uniformly helping every student regardless of physical location, modality, college, campus, center, or medium.

This commitment supports Lone Star College System's strategic goals:

1. Opportunity through financial resilience
2. Leading in academic excellence
3. Strength in culture and talent development
4. Connections through bridges of prosperity

Great Colleges to Work For

At Lone Star College System is proud to be recognized as a Great Colleges to Work For institution by The Chronicle of Higher Education.

This recognition reflects our commitment to creating an organizational culture where employees are valued, supported, and empowered.

Campus Marketing Statement

Lone Star College-CyFair

With 100,000 students and counting, Lone Star College System provides transformational educational opportunities that help individuals get from where they are to where they want to be. The two-year institution is training tomorrow's workforce today, offering more than 200 degrees and certification programs that empower students to take the next step.

Lone Star College System has eight main campuses and more than 20 locations in the Houston area. Learn more at LoneStar.edu.

Located in suburban northwest Houston, in the heart of the Cy-Fair Community, Lone Star College-CyFair offers a full range of programs, including unique offerings in fire science technology, logistics management, and sonography. Since opening its award-winning campus in 2003, the college has experienced record growth, supporting an exciting learning environment that combines state-of-the-art technology with active, collaborative learning.

The address is 9191 Barker Cypress Road, Cypress, TX 77433. All applicants must reside in Texas.

Job Description

PURPOSE AND SCOPE:

The PT Specialist III is responsible for cash handling and accounts receivable (A/R) of student accounts. Executes job duties to ensure effective operations of the department. The Specialist III reviews and analyzes reports, records, and directives, and confers with others to obtain data required for department activities. Guides students, LSC Student Services, and LSC Financial Aid concerning tuition, fees, payment plans, and collections efforts.

ESSENTIAL JOB FUNCTIONS:

1. Oversees daily cashier operations. Record refund monies for vending machine
2. Assists students with account finance and payment activities associated with receivables, billing and collection activities
3. Manages third-party billing, collection, and reporting functions on student accounts to ensure accuracy and timeliness
4. Reviews, validates, and adjusts student accounts for tuition waiver and fees in accordance with state and financial aid guidelines
5. Records students' receivables payments and balances at the end of work session. Prepares student receivables deposits
6. Delivers instructions to students to set up payment plans online. Assists students with manual payment plans. Delivers instructions to students and assists in filling out Financial Agreement Responsibility. Delivers instructions to students and assists in obtaining 1098T forms. Delivers instructions to students and assists in creating a refund profile online
7. Delivers instructions to employees to fill out employee waivers. Emails employee waiver forms to employees upon request and enter waivers into the system
8. Receives deposit memos from LSC employees and forwards them to the business manager for processing
9. Helps lead cashier with opening and closing of the payment counter
10. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Requires detailed analytical skills and a high level of accounting skills and knowledge
• Proficiency in use of personal computer workstation with standard software applications
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
• Excellent interpersonal relationship and communication skills
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements
• Ability to transfer knowledge to subordinates and higher authorities; Ability to determine the approach for doing the work
• Ability to work in an environment that may have unpredicted requirements or demands
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; Ability to determine the problem and create an individual solution
• Ability to prepare and or process purchase orders
• Ability to make recommendations that affect the budget

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards
• Travel between LSC-CyFair Main Campus and Centers is expected

REQUIRED QUALIFICATIONS

• High school diploma or GED

Salary

Hourly Pay Rate is $15.92.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.