Part Time Research Coordinator 3

Latino Center for Health; Seattle (WA); Hybrid; USD 80,000 - 100,000; Part time

Job summary

The School of Social Work Latino Center for Health is seeking a part-time Research Coordinator 3 to support multiple health promotion projects in Washington state. You will coordinate study materials, IRB submissions, data management, and researcher communications, working closely with teams and community partners.

Fluency in English and Spanish is required. The role emphasizes organization, multitasking, and timely deliverables, with two days in the office and one-half day remote as part of a

Qualifications

• Bachelor’s degree in Social Work, Public Health, Health Administration, or related field.
• Four years of experience in a human research setting or equivalent.
• Fluency in speaking, reading, and writing Spanish and English.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Prepare study materials and forms in English and Spanish, including consent and recruitment materials.
• Prepare and submit IRB applications and modification requests; manage human subjects for active grants.
• Draft, format, and edit research manuscripts, posters, and presentations.
• Use research management systems (RedCap, DatStat) and databases to track workflow and data quality; generate reports.
• Coordinate meetings, manage calendars, and communicate with internal and external stakeholders.

Skills

Spanish fluency

Communication

Organization

Multitasking

Team collaboration

IRB coordination

Education

Bachelor’s degree in Social Work or related field

Tools

RedCap

DatStat

Outlook

Zoom

Doodle polls

Job description

The School of Social Work Latino Center for Health (LCH) has an outstanding opportunity for a part time Research Coordinator 3.

About this opportunity:

Reporting to the LCH Administrator of Program Operations, this position is responsible for supporting the mission of the Latino Center for Health and the UW School of Social Work by contributing to our understanding health promotion of Latino communities in Washington state. This position is directly related to the broader mission of SSW and UW in education, research and community service. This position requires a high level of organization, attention to detail, and strong communication skills. The candidate who fills this position will work closely with several research team members and community partners to coordinate and support complex projects, with multiple goals and support requirements. This position will require a superior talent for multi-tasking and prioritizing, to support multiple projects comprising different topic areas and activities. Due to the study population, the Research Coordinator must be fluent in English and Spanish.

Key Responsibilities

Research Tasks (70%):

• Prepare study materials and forms, including consent and recruitment materials, intervention materials, and assessment materials, dissemination plans and marketing plans (in English and Spanish).
• Prepare and submit IRB applications and modification requests for research studies. Maintain human subjects for current active grants and tracking IRB updates for multiple grants in excel database.
• Draft, format, and edit research manuscripts, posters, and presentations of LCH team members and staff.
• Use research management systems (such as RedCap) and other study databases to track study workflow, participation and engagement, and data quality; generate monthly reports.
• Conduct qualitative research (in English and Spanish): moderate focus groups; conduct interviews; manage audio files of research interviews and focus groups from transcription through coding; excerpt and code concept interviews and focus groups; analyze and synthesize findings.
• Search for active Research Funding Announcements (RFAs) and distribute to faculty.
• Conduct pre-award activities including updating and formatting faculty Biosketches and Other Support documents, drafting letters of support, formatting references, combining documents/creating PDF Files, updating organizational charts/figures, compiling facilities & resources information, and assisting in other aspects of grant preparation
• Draft, format ad edit reports on research and on LCH activities as well as quarterly progress reports to NIH and other Federal Agencies: including enrollment, planning and reporting activities, presentations and manuscripts, and network contacts.

Administrative Tasks (30%):

• Ensure that contract responsibilities are executed successfully and completed within time frames by assistant investigators and staff in moving toward completion of milestones and deliverables. Track milestones and deliverables.
• Collaborate with all key partners: maintain open, timely, and accurate communication with all internal and external stakeholders about developments, changes, and/or new directions and deliverables; communicate priorities, goals, and resources
• Coordinate and run ongoing meetings, including center meetings and research proposal preparation/review meetings; prepare agendas using input from supervisors but also from independent judgement; track and assign actionable tasks.
• Manage budgets for research and community engagement activities; assist with purchasing reimbursement processes.
• Track grant writing plans and support, and develop quarterly reports
• Manage calendars and meeting agendas and minutes by using Outlook and Doodle polls; set up Zoom video conference and send invitations; make room reservations
• Coordinate communications: write and edit content for websites and newsletters, update content online, manage email listserves and disseminate updates
• Disseminate research products, including instruments, reports, manuscripts, and data products; including processing inquiries, data and user agreements, and invoices.
• Manage correspondence: monitor email, respond and loop in faculty and research team as needed, prepare and submit forms and documentation using a shared drive

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications:

• Bachelor’s degree in Social Work, Public Health, Health Administration, or a related field and
• Four years ofexperience working in a human research settingor relevant experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications:

• Fluency in speaking, reading, and writing Spanish

Desired Qualifications:

• Several years of experience in research, health or social services administration
• Advanced skill in MS Word, Excel, and PowerPoint
• Excellent interpersonal skills, including demonstrated ability to work collaboratively with people from diverse backgrounds.
• Experience with budgeting and reimbursement processes
• Skill in balancing multiple demands simultaneously under time constraints
• Ability to self-motivate and work independently with limited supervision and as part of a team
• Excellent writing and communication skills, particularly in the context of collaborating with and coordinating a wide variety of stakeholders
• Excellent organizational skills including independently managing multiple tasks while ensuring attention to detail, accuracy, and quality results
• Knowledge of qualitative and quantitative data collection method
• Demonstrated commitment and familiarity working with Latino communities
• Experience developing and submitting Institutional Review Board (IRB) proposal and modification requests, and developing study materials
• Experience working with stakeholders in government agencies, health care agencies, and/or community organizations
• Experience with event planning, vendor relations, travel, and reimbursements
• Experience in web-based survey development and research management systems (RedCap, DatStat, etc.)
• Working knowledge of community-based organizations, health care systems, public health, and relevant agencies
• Experience in qualitative and quantitative research methods

Working Conditions:

This positions will primarily be located on UW Seattle Campus, with 2 days in office, and half day remote.

Applicants must include their resume and cover letter to be considered for this position.

Compensation, Benefits and Position Details

Pay Range Minimum:

$79,992.00 annual

Pay Range Maximum:

$99,996.00 annual

Other Compensation:

-

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

50.00%

Union/Bargaining Unit:

UAW Research

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.