Part-Time Research Admin Associate

Columbia University in the City of New York; New York (NY); Hybrid; USD 50,000 - 55,000; Part time

Job summary

Columbia University’s Department of Physics seeks a part-time VHO Research Associate to provide administrative support for ongoing research projects. You will help with project emails, deadlines, and formatting papers.

This role offers flexible, limited-hours work contingent on funding, with duties including organizing files, tracking timelines, and assisting with manuscript preparation as needed.

Qualifications

• Bachelor’s degree and/or equivalent related experience required.
• 0-2 years of related experience.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain high confidentiality and professionalism.
• Self-starter with the ability to work independently and in a team.

Responsibilities

• Respond to project-related emails and organize correspondence for timely communication.
• Transcribe, proofread, and format academic research papers as needed.
• Organize and maintain research files to ensure easy access.
• Provide general administrative support to keep research activities on schedule to meet deadlines.

Skills

Communication

Confidentiality

Multitasking

Organization

Independent work

Education

Bachelor’s degree

Job description

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Temporary
• End Date if Temporary:
• Hours Per Week: 1-2
• Salary Range: $50.00-$50.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Department of Physics in Arts and Sciences at Columbia University is a world-class research and teaching center dedicated to advancing fundamental understanding across diverse domains of physics. With renowned faculty and active research in areas spanning high-energy and particle physics, condensed matter, quantum information, and atomic and molecular systems, the department fosters an inclusive, intellectually dynamic community creating opportunities for interdisciplinary collaboration, student mentorship, and public engagement, integrating innovation, scholarship, and education to shape the next generation of scientists.

The VHO Research Associate is a part-time position that provides occasional administrative support for ongoing research projects. It involves assisting with project-related email correspondence, tracking project deadlines, and transcribing or formatting academic research papers as needed.

This role is contingent on continuous funding.

Responsibilities

• Responding to project-related emails and organizing correspondence to ensure timely communication.
• Transcribing, proofreading, and formatting academic research papers.
• Organizing and maintaining research files.
• Providing general administrative support to help keep research activities on schedule to meet deadlines.

Minimum Qualifications

• Bachelor’s degree and/or equivalent related experience required
• 0-2 years of related experience.

Preferred Qualifications

• Previous experience with academic writing or research is helpful but not required.

Other Requirements

• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain high confidentiality and professionalism.
• Strong multitasking, prioritization, and organization skills.
• Attention to detail, research, critical thinking, analytical, and problem-solving skills.
• Self-starter, a fast learner who can work independently under limited supervision.
• Work well in an interactive team environment.
• Able to quickly acquire a detailed knowledge of university policies, procedures, and systems.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.