Part-Time Purchasing Inventory & Appraisal Services Coordinator

Socket.dev; Hercules (CA); Hybrid; USD 32,000 - 43,000; Part time

Benefits offered by this job

Part-time schedule

$27/hour pay

Exposure to international art markets

Collaborative, creative work env.

Occasional onsite travel

Job summary

Socket.dev in the San Francisco Bay Area is seeking a detail-oriented Cataloging & Logistics Coordinator to manage artwork inventory, purchasing records, and auction tracking. The role emphasizes strong Excel skills and coordination with a Paris-based spotter; French language skills are a plus.

You will document inventory, monitor international auctions, and support appraisals while collaborating with curators and vendors.

Qualifications

• 3+ years of experience in purchasing, inventory, or supply chain coordination.
• Strong proficiency in Microsoft Excel (pivot tables, formulas, reporting).
• Background in the art industry (galleries, museums, auction houses, or studios).
• Excellent organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Conversational French (preferred but not required).

Responsibilities

• Inventory Documentation: Catalog artworks, maintain volume records, and photograph new pieces.
• Auction Market Research: Monitor and document international art auctions, including pricing trends and acquisitions.
• Auction Market Research: Track international auctions and compile pricing insights.
• Overseas Art Spotter Coordination: Support and monitor assignments for our Paris-based art spotter.
• Vendor relations: Communicate with local and international suppliers; French language skills preferred.
• Excel reporting: Create and maintain spreadsheets for purchasing, inventory, appraisals, and auction tracking.
• Appraisal Services Support: Assist with digital content for our new appraisal offerings.
• Collaboration: Work closely with curators, artists, and administrative staff to anticipate material and cataloging needs.

Skills

Purchasing coordination

Microsoft Excel

Art industry knowledge

Organizational skills

Independent work

French language (optional)

Tools

Microsoft Excel

Job description

Join our creative team managing a large volume of artwork to include cataloging purchases, logistics, tracking international auctions, appraisals, etc.

About Us

We are a boutique art company of 20+ years. Our mission is to ensure smooth purchasing, inventory management, and cataloging of artworks while staying connected to the global art market.

Job Summary

This position will catalog volumes of artwork, artwork logistics, and track international auctions. This role requires strong Excel skills, attention to detail, and a passion for the art world. Conversational French is a plus, as many of our vendors and auction houses are international.

Key Responsibilities

• Inventory Documentation: Catalog artworks, maintain volume records, and photograph new pieces.
• Auction Market Research: Monitor and document international art auctions, including pricing trends and acquisitions.
• Auction Market Research: Track international auctions and compile pricing insights
• Overseas Art Spotter Coordination: Support and monitor assignments for our Paris‑based art spotter.
• Vendor relations: Communicate with local and international suppliers; French language skills preferred.
• Excel reporting: Create and maintain spreadsheets for purchasing, inventory, appraisals, and auction tracking.
• Appraisal Services Support: Assist with digital content for our new appraisal offerings
• Collaboration: Work closely with curators, artists, and administrative staff to anticipate material and cataloging needs.

Qualifications

• 3+ years of experience in purchasing, inventory, or supply chain coordination.
• Strong proficiency in Microsoft Excel (pivot tables, formulas, reporting).
• Background in the art industry (galleries, museums, auction houses, or studios).
• Excellent organizational and communication skills.
• Ability to work independently and manage multiple priorities.
• Conversational French (preferred but not required).

What We Offer

• Part-time schedule (up to 24 hours/week) on Wed, Thu & Fri
• $27/hour compensation.
• Exposure to international art markets and auctions.
• Collaborative, creative work environment in the San Francisco Bay Area. Occasional onsite travel to local storage facility.
• Opportunities for professional growth in art operations and logistics.

Flexible work from home options available.