Part-Time Property Manager

The Englewood Group; Rochester (IN); On-site; USD 21,000 - 30,000; Part time

Job summary

The Englewood Group is seeking a part-time property manager for a lease-up affordable property in Rochester, Indiana.

Responsibilities include collecting rents, showing vacant units, processing applications, coordinating maintenance, and ensuring compliance with Fair Housing and USDA regulations. You will help maintain occupancy targets and supervise maintenance staff.

Work schedule requires approval for hours beyond listed and strict adherence to property policies.

Responsibilities

• Collect rents, security deposits and other charges; scan checks daily and do not accept cash.
• Show vacant apartments to prospective tenants and process rental applications.
• Submit verifications for income and assets; escalate to Compliance Department as needed.
• Monitor and maintain common areas, laundry rooms, and grounds; schedule repair visits.
• Coordinate maintenance with vendors; ensure work is completed and secured.
• Maintain occupancy targets and report to Regional Manager; ensure Fair Housing compliance.

Job description

Description

This position is for a part-time property manager position at a lease-up affordable property.

The responsibilities of the Manager include:

• Collection of rents, security deposits and miscellaneous charges. Scan checks daily. Acceptance of cash will result in automatic dismissal.
• Issue late notices and file evictions, when necessary.
• Show vacant apartments to prospective tenants.
• Accept rental applications and submit verifications for income and asset verifications. When complete, submit all to the corporate Compliance Department for final review and approval.
• Walk property upon arrival and, again, when leaving for the day.
• Monitor common areas and laundry rooms and keep in serviceable condition.
• Monitor turnover of recently vacated units and sign off on the completion of turnover.
• Housekeeping of office.
• Keep grounds watered in season.
• Scheduling and admitting service or repairmen; verifying work was completed in a satisfactory manner ensuring units or common areas are secured and keys returned after work is performed. Keys are not to be given to contractors except when working in vacant units. If keys are given out, they must be signed for and returned.
• Collect and submit all contracts, agreements, etc. to Regional Property Manager for approval and signature. Employee is not authorized to verbally approve or sign and contractual agreement. Authorizing work without Regional Approval may be cause for termination.
• Obtain approval from Regional Manager on all purchases/invoices in excess of $200 prior to purchase.
• Obtain certificates of insurance and W-9 forms for all maintenance/other vendors prior to the work being performed.
• Identify and delegate, repairs, and maintenance duties, including seasonal grounds maintenance and snow removal, to an authorized person and verify the work is properly completed.
• Conduct quarterly inspections of all occupied and vacant units: follow up on any issues immediately.
• Maintain maintenance records and documentation by unit.
• Purchase maintenance supplies and confirm receipt of supplies against packing slip and/or invoice.
• Tenant education-informing tenant of the operation of appliances, HVAC, zone lines, key FOBS, entry systems, etc.
• Submit all requires reports on the due date as reported on the monthly calendar.
• Keep a “daily dairy” with updates as instructed by corporate office.
• Recertification paperwork must be signed 45 days prior to expiration date.
• Maintain the property in compliance with Fair Housing Regulations and USDA regulations.
• Attend mandatory manager meetings and other training courses deemed necessary by the corporate office.
• Close out files for year-end as instructed by the corporate office.
• Invoices must be uploaded to the software daily.
• Monitor any vending/laundry revenue, where applicable, and submit to the corporate office.
• Hire and supervise the maintenance staff.

Work Schedule- Employee must receive approval from the Regional Manager, in advance, when working hours greater than listed below or hours outside of set office hours.

Employee must maintain optimum occupancy at all times. Failure to maintain occupancy above 95% for three consecutive months may result in disciplinary action, including termination. Involvement in any activity which could be considered a conflict of interest may result in termination.

In addition to the duties, above, the Manager will perform any service not heretofore stated that is within reason which, from time-to-time, may be requested by the Regional Manager or corporate office.