Part-Time Program & Grants Associate (MF)

Metta Fund; San Francisco (CA); Hybrid; USD 35,000 - 55,000; Part time

Job summary

Metta Fund in San Francisco is seeking a Part-Time Program & Grants Associate to support the Director of Programs and assist with grantmaking administration and foundationConnect database management.

The role emphasizes program support, grant administration, and database maintenance, with a focus on delivering timely, accurate reports and sustaining strong relationships with grantees and partners.

Qualifications

• Two years administrative experience in philanthropy or nonprofit health / older adult sector.
• Bachelor of Arts / Bachelor of Science degree.
• Strong command of Microsoft Office, Salesforce, and web research.
• Excellent written and oral communication.
• Ability to manage deadlines and prioritize workload.

Responsibilities

• Provide direct programmatic support to ensure a smooth and responsive grantmaking process; assist with grant agreements, reports, and docket preparation.
• Provide administrative support to the Program team: communications, calendar, travel, expenses, and event setup.
• Conduct web research and help design strategies to strengthen nonprofit partners.”
• Support grantmaking administration and database management, including reporting and data entry.
• Maintain and update grantmaking procedures and documentation; assist in generating standard and custom reports.
• Provide backup coverage for other administrative staff as needed.

Skills

Microsoft Office

Salesforce

Web research

Written and verbal communication

Project management

Graphic design basics

Education

BA/BS degree

Tools

Salesforce

Microsoft Office

Job description

Part-Time Program & Grants Associate (MF)

Posted on April 05, 2019

Background

Metta Fund is a private foundation dedicated to advancing the health and wellness of San Francisco’s older adult population and those furthest from access and opportunity. We partner with innovative nonprofits to prioritize areas where community needs are greatest, where our unique expertise can make the most difference, and where system change is needed to address health inequities—because everyone deserves to live a healthy life, at every age.

Since 1998, we have awarded over $81 million in grants to support local initiatives. We are honored to be in partnership with incredible organizations, leaders, and coalitions. For more information, please visit: www.mettafund.org .

The Position

This part-time, hybrid position combines Program Associate duties in support of the Director of Programs with responsibilities as a Grants Assistant supporting the Foundation’s grantmaking administration and maintenance of foundationConnect, the Foundation’s grantmaking database that runs on the Salesforce platform.

The objectives are to improve and deepen the Foundation’s programmatic work, capture, access and use grantmaking information, maintain exemplary relationships with Metta Fund grantees, applicants and partner organizations and ensure efficient and effective grantmaking processes and high-quality docket preparation for the Foundation’s board of directors.

Supervision

The PGA shall report to the Director of Programs who shall be the primary supervisor. The Program and Grants Officer shall provide task direction as needed to support the Grants Assistant duties.

Responsibilities

Program Associate Support

Grantmaking support

Provide direct programmatic support to ensure a smooth and responsive grantmaking process: provide quality customer service to grant partners and grantseekers; monitor and track grants against service targets / timelines; draft grant agreements; ensure the completeness and timeliness of grant applications and files; coordinate grant reports and payments; and help create, edit and assemble Board dockets.

Administrative support

Support the day-to-day work of the Program team: handle phone, mail and email communications; make updates to the database; schedule meetings and other appointments; make travel arrangements; process business expense reports; coordinate and set up meetings, convenings and other events; take notes or minutes at meetings; maintain files; draft correspondence; and carry out other clerical tasks as needed.

Research and strategy

Use web searches, attend in-person and online meetings to gather information about trends and needs in the field, policy developments, other foundations, and potential and current grantees. Support the program team in designing and implementing key strategies to strengthen the work of the foundation’s nonprofit partners.

Other related duties as assigned

Provide back-up coverage for other administrative staff as needed.

Grantmaking administration and database management

Partner with the Program and Grants Officer to develop, maintain and improve the grantmaking database, including the online grantmaking portal.

Ensure accurate and timely reporting for the Foundation’s grantmaking programs including coding, data entry, detailed tracking of grant proposals, agreements, payments, reports and budgets; generate reports from databases; and collect and organize information for internal and external reports.

Responsible for Foundation grants management and compliance, including partnering with the Program staff and grantees throughout the grant life cycle.

Provide and update documentation for grantmaking processes and procedures.

Assist the Program and Grants Officer in creating standard and custom reports; and provide technical assistance to staff to run reports as needed.

Skills and Qualifications

Required:

• Two years administrative experience working in philanthropy or the nonprofit health and / or older adult sector
• Bachelor of Arts / Bachelor of Science degree
• Strong facility with a variety of applications in PC environment, including Microsoft Office (Word, Excel, Outlook and PowerPoint), project management software; knowledge of the Salesforce database, with Salesforce Administrator training highly desirable; web-search savvy; keyboard skills
• Strong written and oral communications
• Attention to and accuracy with detail
• Ability to assist in the graphic design of reports to visually present data in compelling formats
• Ability to set priorities and take initiative in management of day-to-day workload
• Ability to maintain a schedule and meet deadlines
• Good problem-solving and detective skills
• Capacity to work independently under general supervision
• Team player who effectively collaborates with others
• Comfort with financial statements and data
• Flexibility, and ability to adapt to changing organizational requirements
• High level of tolerance to ambiguity in a changing work environment