Part-Time Production Coordinator - Milwaukie

Elephants-Delicatessen; Milwaukie (OR); On-site; USD 24,000 - 34,000; Part time

Benefits offered by this job

Vacation time

Advancement opportunities

Food discounts

Employee raffles

Brand discounts

Inclusive culture

Job summary

Elephants Delicatessen Milwaukie Kitchen is seeking a Production Coordinator to provide administrative and operational support to Production managers and supervisors. You will handle invoices, requisitions, reports, and data entry across departments, ensuring accurate reporting and timely communication.

The role requires an organized, detail-oriented individual with 1+ year in admin/office support, familiarity with production software, and strong MS Office skills.

Qualifications

• Minimum high school diploma or GED.
• 1 year of admin/office support experience, ideally in production or food service.
• Experience navigating databases and reporting; Restaurant365 or similar preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and document management.
• Bilingual English/Spanish is a plus.
• An associate or bachelor's degree in business is a plus.

Responsibilities

• Manage invoices, requisitions, and production reports; transfer data into reports and adjust quantities.
• Oversee admin functions in production management software (order templates/guides, troubleshooting, recipe input).
• Support office operations by monitoring inventory, maintaining files, answering phones, and assisting managers.
• Produce and maintain labels, manage label inventory and ordering.
• Coordinate inter-office mail and food transfers; attend meetings and take notes; support menu management programs.
• Assist in documentation for COGS, R&D, and production-related meetings; ensure confidentiality and sanitation standards.

Skills

Administrative experience

Attention to detail

Multi-tasking

Data reporting

MS Office proficiency

Education

High school diploma or GED

Associate or Bachelor's degree in business (plus)

Tools

Restaurant365

Microsoft Office

Job description

Description

Salary:

$21/hour

FLSA Status:

Hourly Non-Exempt

Schedule:

Part Time| Friday & Saturday, 6:00 am to 2:00 pm

* Sunday Availability: Occasionally based on business need

Required:

Current Oregon Food Handler's Card

Location & Transportation:

Elephants Milwaukie Kitchen is located at 2600 SE Mailwell Dr. Milwaukie, OR 97222. Reliable transportation is required. Due to our location, dependable transportation to and from our store is essential.

About Elephants

A locally owned company since 1979, Elephants Delicatessen pioneered the gourmet food industry in the Pacific Northwest and now operates seven Portland-metro retail locations and a thriving catering company. As a certified B Corporation, we are committed to sustainability, transparency, and using business as a force for good — while serving exceptional, scratch-made food rooted in our local community.

Elephants Delicatessen is committed to fostering, cultivating, and preserving a culture of diversity and inclusion.

What We Offer

• Employer contributed vacation and sick time
• Opportunities for advancement
• Discounts on our delicious made-from-scratch food
• Chance to win employee raffles
• Discounts at Sketchers, Shoes for Crews, Verizon, Sprint, select B Corporations, and many more
• A commitment to inclusion, diversity, community involvement, employee well-being, and environmental protection

Elephants Delicatessen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Elephants Delicatessen participates in the E- Verify program to confirm the employment eligibility of all newly hired employees.

Please see the following notices for more information:

E-Verify Participation Poster (English/Spanish) Right to Work Poster (English/Spanish)

Requirements

About the Role

The Production Coordinator provides administrative and operational support to the Managers and Supervisors of the Production Kitchens. This role serves as the main liaison for Production, ensuring accurate reporting, requisition management, office organization, and communication across departments. The position requires discretion with sensitive information, consistent professionalism, and strong alignment with Elephants Delicatessen's core values of Excellence, Unity, and Sustainability.

This position is a great fit for someone who is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast‑paced kitchen environment.

What You’ll Do

• Manage invoices, requisitions, and production reports; transfer requisition data into reports, adjust quantities to match deliveries, and distribute reports.
• Oversee administrative functions in the production management software, including order templates, order guides, troubleshooting, recipe input, and coordination with department heads.
• Support office operations by monitoring inventory of supplies and medical items, maintaining organized files, answering phones, preparing materials, and assisting managers with administrative tasks.
• Produce, print, and maintain labels, including PLU and menu labels; manage label inventory and ordering.
• Track and distribute employee lunches, manage interoffice mail, and coordinate inter-locational food transfers.
• Attend meetings, take notes, and coordinate changes or requests with multiple departments under tight deadlines.
• Input waste reporting for supervisors, maintain accurate records, and provide support on menu management programs.
• Facilitate kitchen operations with basic data analysis and reporting from production tools.
• Assist in maintaining wholesale and catering production data and masters.
• Support meeting documentation (e.g., COGS, R&D, production-related) with note-taking and distribution.
• Collaborate with Marketing and other departments on updates to labels and packaging requirements.
• Uphold confidentiality, comply with sanitation and health standards, and model professionalism in all interactions.

What We’re Looking For

• High school diploma or GED required.
• At least 1 year of experience in administrative or office support, preferably in a production, kitchen, or food service environment.
• Demonstrated ability to navigate databases and software systems for reporting and order management; experience with Restaurant365 or similar platforms preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to create and maintain documents, spreadsheets, and reports.
• Experience operating standard office equipment (computers, copiers, phones, printers).
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines in a fast-paced environment.
• Ability to lift up to 30 lbs. regularly and 50 lbs. occasionally; comfortable working in refrigerated areas and on wet/slippery surfaces.
• Bilingual English/Spanish skills are a plus.
• An associate or bachelor's degree in business, administration, or a related field is a plus.

If you're organized, detail-driven, and thrive supporting a fast‑paced kitchen team, we'd love to meet you!t notice.