Part-Time Patient Care Coordinator – Front Desk

Trinity Rehab; Brick Township (NJ); On-site; USD 21,000 - 30,000; Part time

Job summary

Trinity Rehab in New Jersey is seeking a Part-Time Patient Care Coordinator for the front desk at our outpatient physical therapy clinic. You will welcome patients, assist with check-in, schedule appointments, collect co-payments, and keep the reception area organized.

This role emphasizes friendly, dependable support, basic data-entry and payment handling, and the ability to learn scheduling systems. Availability for mornings, afternoons, or early evenings is preferred.

Qualifications

• High school diploma or equivalent.
• Friendly and professional with patients.
• Basic computer and data-entry skills.
• Ability to handle payments accurately.
• Willingness to learn scheduling and check-in systems.
• Prior receptionist or healthcare experience helpful but not required.

Responsibilities

• Greet patients and visitors at the front desk.
• Check patients in and assist with the check-in kiosk.
• Assist new patients with check-in process.
• Schedule and confirm patient appointments.
• Collect co-payments and provide receipts.
• Handle copies of IDs and insurance cards.
• Scan and organize basic documents.
• Answer basic patient questions or direct them.
• Notify appropriate staff when extra assistance is needed.
• Keep front desk neat and organized.
• Perform other basic front desk duties as assigned.

Skills

Customer service

Data entry

Communication

Cash handling

Scheduling

Education

High school diploma or equivalent

Tools

Check-in systems

Job description

Part-Time Patient Care Coordinator – Front Desk

About Trinity Rehab

Trinity Rehab is a leading outpatient physical therapy provider serving communities throughout New Jersey and Pennsylvania. Our patient-first approach combines compassionate care, advanced technology, and evidence-based treatment to help people move better and live pain-free.

We’re committed to creating a supportive, team-oriented workplace where employees can learn, grow, and make a meaningful impact every day. At Trinity Rehab, every team member plays an important role in delivering an exceptional patient experience.

We are seeking a friendly, dependable, and organized Patient Care Coordinator to support the front desk operations of our outpatient physical therapy clinic.

This is a patient-facing position focused primarily on welcoming patients, scheduling appointments, collecting co-payments, assisting patients with the check-in kiosk, and completing basic administrative tasks. This position does not involve insurance verification, billing, or extensive phone responsibilities.

Primary Responsibilities

• Greet patients and visitors in a friendly and professional manner
• Check patients in and assist them with the clinic’s check-in kiosk
• Provide additional assistance to new patients completing the check-in process
• Schedule and confirm patient appointments
• Collect co-payments and provide receipts when needed
• Make copies of identification cards, insurance cards, and patient paperwork
• Scan, copy, and organize basic documents
• Answer or direct occasional basic patient questions
• Notify the appropriate team member when a patient requires additional assistance
• Keep the front desk and reception area neat and organized
• Complete other basic front desk duties as assigned

Qualifications

• High school diploma or equivalent
• Friendly, professional, and comfortable interacting with patients
• Dependable and able to maintain a consistent work schedule
• Basic computer and data-entry skills
• Strong attention to detail and organizational skills
• Ability to handle payments accurately
• Willingness to learn scheduling and check-in systems
• Prior receptionist, customer service, retail, or healthcare experience is helpful but not required

What We Are Looking For

The ideal candidate is approachable, patient, reliable, and comfortable helping people who may need assistance with technology or paperwork. This position is well suited for someone who enjoys a structured, patient-facing role with straightforward administrative responsibilities.

Hours

Approximately 30 hours per week. Availability may include a combination of morning, afternoon, and early evening shifts based on clinic needs.

About Us

Trinity Rehab is an outpatient physical therapy organization committed to providing an excellent patient experience from the moment a patient enters the clinic. Our front desk team plays an important role in helping each patient feel welcomed, supported, and prepared for their visit.

Trinity Rehab is an equal opportunity employer.