Part-Time Office Coordinator | Admin & Operations Support

Allient, Inc.; City of Rochester (NY); On-site; USD 31,684 - 35,817; Part time

Job summary

Allient Inc. is in growth mode and currently seeking a Part-time Office Coordinator to join our team in Rochester, New York. The Office Coordinator provides administrative support to ensure smooth daily office operations, including inventory of supplies, data entry, filing, and document preparation.

Responsibilities include coordinating office events, communicating with vendors, and maintaining office organization. Hours are 20-24 per week during standard business hours (8:00 a.m. - 5:00 p.m.).

Qualifications

• High school diploma or equivalent required.
• Associates or higher degree in business, office administration, or a related field preferred.
• At least one year of administrative, clerical, office support, or customer service experience.
• Proficiency with the Microsoft Office Suite.
• Experience with data entry and maintaining records.

Responsibilities

• Order, maintain and restock office supplies/inventory.
• Provide administrative support to office staff, including data entry, document preparation and phone support to field calls and connect to appropriate team members.
• Assist with office operations including copying, scanning, mailing, and organizing both physical and digital documents.
• Communicate with vendors regarding orders, pricing, and product availability.
• Coordinate office events, lunches, and employee recognition activities.
• Serve as the focal point between the company and outside vendors/building maintenance called in to fix problems.
• Maintain office organization and appearance.
• Receive/distribute incoming and outgoing mail.
• Other duties as assigned.

Skills

Organizational skills

Customer service

Attention to detail

Multitasking

Adaptability

Part-time availability

Education

High school diploma or equivalent

Associate degree in business/office administration

Tools

Microsoft Office Suite

Job description

Allient Inc. is in growth mode and currently seeking a Part-time Office Coordinator to join our team in Rochester, New York. The Office Coordinator provides administrative support to ensure smooth daily office operations, including inventory of supplies, data entry, filing, and document preparation.

Responsibilities include coordinating office events, communicating with vendors, and maintaining office organization. Hours are 20-24 per week during standard business hours (8:00 a.m. - 5:00 p.m.).