Part Time Office Assistant, Corporate Training & Economic Development

nwtc; Northeast Area (WI); On-site; USD 28,000 - 32,000; Part time

Job summary

Northeast Wisconsin Technical College in Green Bay seeks a part-time office coordinator to support the Corporate Training & Economic Development team. Responsibilities include handling inquiries, scheduling and confirming room reservations, preparing quotes and invoices, and processing expense and enrollment tasks.

The role emphasizes clerical support, customer liaison duties, and coordination across departments to ensure smooth events and programs. 20.69 per hour; hours 7:30 a.m.

Qualifications

• Education: Technical Diploma.
• Two years of customer service and office experience or equivalent.
• Experience with Microsoft Office suite required.
• MS Teams, Salesforce and Workday familiarity preferred.

Responsibilities

• Provide general clerical support for Corporate Training & Economic Development staff.
• Greet internal and external customers in person or by phone/email and route to appropriate staff.
• Coordinate, schedule and support external room reservations and spacing requirements.
• Create quotes, contracts, and prepare invoices for room reservations.
• Reconcile and process expense reports, payment authorizations, and pro-card purchases.
• Coordinate facility and operational concerns to the appropriate department.
• Create student accounts and process student enrollments; correct enrollment errors as needed.
• Assist with various activities and contract support within the department.

Skills

Microsoft Office

MS Teams

Salesforce

Workday

Education

Technical Diploma

Job description

Northeast Wisconsin Technical College is a nationally recognized and locally trusted college dedicated to advancing the success of all students and economic vitality of the communities we serve through access, high-quality education, and strategic partnerships.

The community that we serve is home to people with a rich range of backgrounds and experiences. We are committed to supporting an environment where all students and employees thrive and succeed. We believe every team member enriches our organization with unique skills, perspectives, and solutions. We seek applicants who are motivated and equipped to support all students, to work effectively with colleagues from a range of backgrounds, and to build the vibrancy of our community.

You belong here. See why you will love working at NWTC.

Department: Corporate Training & Economic Development

Reports To: Manager, Corporate Training & Economic Development

LOCATION: Green Bay

STANDARD HOURS: 20-24 hours per week. Scheduled hours will occur between 7:30 a.m. and 4:00 p. m. Monday through Friday, based on departmental needs.

PAY RATE : $20.69

POSITION SUMMARY

Answer inquiries and provide information to business and industry customers, visitors, and other interested parties regarding activities conducted within the Corporate Conference Center and throughout the college . Coordinate and support room reservations (internal and external) for the College and assist in various areas of the department as needed .

ESSENTIAL FUNCTIONS

• Provide general clerical support for Corporate Training & Economic Development staff.
• Greet internal and external customers, in person or via phone and email, and serve as the liaison between the customer and the appropriate individual . Determine nature and purpose of visit and provide the appropriate service .
• Coordinate, schedule and support external room reservations and spacing requirements, prepare appropriate reservation confirmations and pricing correspondence.
• Create quotes, contracts , and prepare invoices for room reservations.
• Reconcile and process expense reports, payment authorizations, and pro‑card purchases.
• Coordinate facility and operational concerns to appropriate department.
• Create student accounts and process student enrollments . Correct enrollment errors as needed.
• Assist with various activities and contract support within the department.

POSITION QUALIFICATIONS

Minimum Qualifications

• Education: Technical Diploma
• Experience: Two years of customer service and office experience or equivalent experience.

Computer Skills

• Microsoft Office

An equivalent combination of education and work experience may be considered.

Preferred Qualifications

• Computer Skills
• MS Teams, Salesforce, Workday

Competency Statement(s)

Our college values and competencies shape how we work and support students every day. All employees are expected to demonstrate our core competencies. Learn more here.

PHYSICAL DEMANDS

The physical demands described below represent the general requirements necessary to successfully perform the essential functions of this position, with or without reasonable accommodation.

• Workstation Activities : Ability to work at a computer, facilitate and/or demonstrate instructional activities, and attend meetings for extended periods.
• Mobility : Ability to navigate throughout campus locations, classrooms, offices, meeting spaces, and events as needed.
• Manual Dexterity : Ability to operate office equipment, instructional technology, tools, or controls required for the position.
• Communication: Ability to effectively access, interpret, and exchange information with students, employees, and community members.
• Light Material Handling : Ability to transport or move instructional materials, supplies, or equipment.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at [e-mail] or 920-498-6286.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, national origin, disability, veteran status, sex, sexual orientation, gender, genetic testing or other applicable legislated categories. Inquiries regardi