Part-Time Office Assistant and Receptionist Office of the Deans

New Jersey Department of Children and Families; Bloomington (IN); On-site; Part time

Job summary

Indiana University seeks an Office Assistant and Receptionist at the Jacobs School of Music to greet visitors, assist with scheduling, and perform various administrative tasks. Ideal candidates will have a high school diploma and some office experience, alongside strong communication and organizational skills. The role is in-person and part-time, offering a starting salary of $15 to $17 per hour.

Benefits

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Tuition subsidy for employees and family members

Generous paid time off plans

Employee assistance program (EAP)

Qualifications

• High school diploma or equivalent required.
• Some office experience required.
• Strong Microsoft Office skills, especially Outlook.

Responsibilities

• Greet and assist visitors to the Jacobs School of Music.
• Schedule meetings and coordinate events.
• Conduct research and assist with administrative tasks.

Skills

Strong knowledge of Microsoft Office

Excellent communicator

Detail oriented

Organized

Multi-tasker

Diplomatic

Maintains confidentiality

Education

High school diploma or equivalent

Job description

The Office Assistant and Receptionist greets and assists all visitors to the Jacobs School of Music (JSoM) Office of the Deans including faculty, staff, students, parents, executive guests, esteemed musicians, and university dignitaries.
Department Specific Responsibilities

• Assists the members of the Deans Office with day-to-day activities and individual projects in support of the Jacobs School of Music.
• Assists with scheduling meetings and coordinating events including organizing and implementing luncheons, receptions, and special events.
• Conducts research on the web or by reaching out to university offices.
• Assists with preparation of documents and correspondence.
• Edits, copies, and prints; answers the main JSoM phone line and responds to email communications.
• Orders and maintains office supplies.
• Assists with other administrative tasks and projects as needed.

Qualifications

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE
Required

• Some office experience

SKILLS
Required

• Strong knowledge of Microsoft Office, especially Outlook
• Excellent communicator
• Ability to be responsible, detail oriented, organized and a multi-tasker
• Diplomatic and able to maintain confidentiality and use discretion at all times.

Additional Information

Due to the confidential nature of the position, current university students are not eligible.

Work Location

This is an in-person position
Bloomington, Indiana

Advertised Salary

$15.00 to $17.00 per hour and is based upon experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.