Part-Time Office & Admin Specialist - Client Services

Hazen And Sawyer; Lexington (KY); On-site; USD 17,000 - 25,000; Part time

Job summary

Hazen And Sawyer in Lexington, KY is seeking a part-time Office Administrator (approximately 20 hours per week). This role provides front desk coverage, supports engineers with document production, and helps manage daily administrative tasks to keep the office running smoothly.

The ideal candidate will have a high school diploma, strong communication, solid MS Office skills, and the ability to multi-task. Notary Public within 90 days is required, with experience in professional services a plus.

Qualifications

• High School Diploma required; professional degree preferred.
• Excellent written and verbal communication skills.
• Ability to obtain Notary Public within 90 days of hire.
• Strong multi-tasking; coordinate multiple projects.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
• Experience in a professional services firm or engineering is a plus.

Responsibilities

• Provide front desk coverage, greet clients and guests, and handle incoming calls.
• Receive and control incoming and outgoing correspondence.
• Coordinate deliveries with FedEx and UPS for efficient support.
• Assist engineers with production of technical documents (reports, proposals, presentations, specs).
• Assist with monthly invoicing and filing.
• Manage office meetings/events and document control (electronic/in-office filing).
• Oversee furniture/equipment and liaise with building maintenance/security services.
• Inventory and purchase of office/kitchen supplies; interface with vendors.
• Coordinate catering and meals for staff/guests during meetings and trainings.
• Support Lexington and Louisville offices; travel ~10%.

Skills

Communication skills

Multi-tasking

Microsoft Office

Notary Public

Detail oriented

Education

High School Diploma

Professional degree

Tools

Adobe

Bluebeam

Procore

Forma

Job description

Hazen And Sawyer in Lexington, KY is seeking a part-time Office Administrator (approximately 20 hours per week). This role provides front desk coverage, supports engineers with document production, and helps manage daily administrative tasks to keep the office running smoothly.

The ideal candidate will have a high school diploma, strong communication, solid MS Office skills, and the ability to multi-task. Notary Public within 90 days is required, with experience in professional services a plus.