Part-Time Legal Admin for Closings & Docs

Beginnings Credit Union; Town of Ithaca (NY); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Part-time schedule (25 hours/week)

Job summary

Beginnings Credit Union in Ithaca, NY is seeking an Administrative Assistant to Legal to provide receptionist and clerical support for the Legal department. You will greet members and visitors, handle mail, and help prepare and file legal documents.

Ideal candidates have at least one year of related experience, strong communication skills, proficiency with Microsoft Office, and the ability to multitask and work independently. This part-time role offers 25 hours per week and benefits eligibility.

Qualifications

• Greets members and visitors in a friendly, professional manner.
• Distributes incoming and outgoing mail in a timely and organized manner.
• Logs and tracks legal review questions and emails using appropriate tracking systems.
• Assists the Legal department with preparation and maintenance of documents and files.
• Schedules refinance/purchase closings and staff use of meeting rooms.
• Obtains payoff statements from other lenders, insurance binders and property tax receipts.
• Works with outside attorneys to obtain closing statements.
• Creates a paper file when abstract or stub is received, saves all tax searches in secure location.
• Conducts Purchase Closings by copying closing documents and checks during closing, answering questions, ensures all documents are received/signed/notarized and the appropriate documents get to all involved team members.
• Prepares and emails out a welcome letter for all purchase closings.
• Assist in the preparation of closing documents.
• Assist the Legal Post Closing Administrator with general post-closing duties.
• Maintain a log and filing systems for all updated abstracts.
• Faxes/emails commitments to borrowers/law offices.
• Provides miscellaneous clerical services and general office duties, such as preparing word documents, copying and filing.
• Performs other related duties as assigned.

Responsibilities

• Greet members and visitors in a friendly, professional manner.
• Distribute mail promptly and organized.
• Log and track legal review questions and emails using tracking systems.
• Assist the Legal department with document preparation and file maintenance.
• Schedule closings and staff use of meeting rooms.
• Obtain payoff statements from lenders and work with attorneys for closing statements.
• Create and file abstracts; save tax searches securely.
• Conduct purchase closings and ensure documents are signed/notarized and delivered.
• Prepare welcome letters for closings.
• Assist in closing documents preparation.
• Support post-closing duties in Legal.
• Maintain logs and filing for abstracts.
• Handle faxes/emails commitments to borrowers/law offices.
• Provide general clerical and office duties.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organization

Multitasking

Time management

Teamwork

Independence

Discretion/confidentiality

Adaptability

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Beginnings Credit Union in Ithaca, NY is seeking an Administrative Assistant to Legal to provide receptionist and clerical support for the Legal department. You will greet members and visitors, handle mail, and help prepare and file legal documents.

Ideal candidates have at least one year of related experience, strong communication skills, proficiency with Microsoft Office, and the ability to multitask and work independently. This part-time role offers 25 hours per week and benefits eligibility.