Part-Time House Manager with Meal Prep Support

Sage Haus; O’Fallon (MO); On-site; USD 39,000 - 44,000; Part time

Job summary

Sage Haus is seeking a Part-Time House Manager with Meal Prep Support in O’Fallon, IL. This role offers 15–20 hours per week with three days per week: Tuesdays, Thursdays, and a flexible day.

Shifts run 5 hours between 9:00am and 5:00pm, with a guaranteed minimum of 15 hours weekly. The family needs a proactive, organized, service‑minded individual who can manage household organization, errands, meal prep (dairy-free), laundry, pet care, vehicle upkeep, and light childcare.

Qualifications

• Maintain a smoke-free environment.
• Valid driver's license and reliable vehicle.
• CPR and First Aid certification required (or willing to obtain).
• Fragrance-free preferred.
• Must be authorized to work in the United States.
• Ideal candidates are proactive, organized and communicative.

Responsibilities

• Perform daily resets: dishes, surfaces, vacuuming high-traffic areas.
• Maintain and improve existing household organizational systems.
• Identify and implement household efficiencies as you get to know the home.
• Seasonal kids' clothing swaps and closet inventory.
• Coordinate donation drop-offs and assist with purging room by room over time.
• Assist with event, holiday, and guest prep.
• Support packing and unpacking around family travel.
• Care for indoor plants.
• Change batteries, light bulbs, and smoke detectors as needed.
• Clean and maintain air purifiers.
• Manage pantry, fridge, and household supply restocking.
• Maintain running household supply lists.
• Place and manage household orders via shared family accounts (Walmart and Sam's Club pickup).
• Handle returns, dry cleaning drop-off and pickup (weekly in winter), UPS and Amazon returns.
• Sort mail and packages; filter junk and flag important items for the family.
• Break down boxes.
• Prep 2–3 dinners per week using the family's existing recipe collection (source ingredients, prep components).
• Batch cook 2–3 breakfast items each week (eggs bites/breakfast burritos).
• Prepare lunch items and snacks; dairy-free meals only.
• Kitchen cleanup and maintenance as part of meal support.
• Keep laundry moving: wash, dry, fold, and organize.
• Hang dry parents' clothing as preferred.
• Weekly rotation of linens and towels, including remaking beds.
• Maintain a tidy and well-stocked laundry area.
• Coordinate and handle grooming drop-off and pickup for pets.
• Administer medications as needed and manage pet supplies.
• Schedule and drop off the family vehicle for oil changes and routine maintenance.
• Light cleaning and organizing of the family vehicle.
• Occasional child pickup and drop-off; light backup childcare for date nights.
• Occasional targeted deep cleans (refrigerator, oven, baseboards).
• Keep mudroom drop zone and kitchen counters organized and functional.
• Ongoing organizational projects: purge, sort, and refresh over time.
• Serve as the on-site point of contact for vendors and contractors; relay updates to the family.

Job description

Job Title: Part-Time House Manager with Meal Prep Support

Location: O’Fallon, IL | 62269

Employment Type: Part-time | 15–20 hours per week

Schedule: Three days per week: Tuesdays, Thursdays, and one flexible day (Monday or Wednesday based on candidate preference). Shifts are 5 hours, scheduled between 9:00am and 5:00pm. A guaranteed minimum of 15 hours per week is provided.

Compensation: $28–$32 per hour, commensurate with experience.

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Valid driver's license and reliable personal vehicle required.
• CPR and First Aid certification required (or willing to obtain upon employment).
• Fragrance-free preferred.
• Must be authorized to work in the United States.

About Our Family

We're a busy, active family of five based in the St. Louis area, navigating the beautiful chaos of homeschooling three kids while running demanding professional lives. Our days are full and intentional — mornings at home with lessons, afternoons at co-op, and evenings at the pool, baseball fields, and volleyball courts. We love being together as a family, and that's exactly the point: we need support so we can actually be present for those moments instead of spending our weekends catching up on the household.

We have a sweet, small dog who is very much part of the family. We have a cleaning crew that comes every other Friday and a lawn service that keeps things tidy outside, but what's been missing is consistent, reliable support in between — someone to help keep the rhythm of the house going.

We've lived far from extended family for years and have always managed on our own, but we've reached a tipping point. Our household is organized and systems-oriented, and we're looking for someone who can step into that same energy, help us improve on what we've built, and take meaningful tasks off our plates.

We value clear communication, mutual respect, and a collaborative approach. Our hope is that our House Manager feels appreciated, supported, and like an important part of our family's day-to-day life.

Who You Are / What We're Looking For

The ideal candidate is proactive, organized, and genuinely thrives in an independently managed role. You don't need a daily task list — once expectations are clearly established, you run with them. You're Type A in the best way: you notice what needs to happen, you take initiative, and you follow through without being asked twice.

You're warm and natural around kids, but you understand the importance of professional boundaries and operate with a behind-the-scenes, service-oriented mindset. You're a strong communicator who keeps the family informed without overcomplicating things. We're looking for someone who enjoys creating calm out of the everyday, takes pride in helping others, and finds fulfillment in making a family's life run a little more smoothly. If you're proactive, thoughtful, and genuinely enjoy supporting others, we'd love to meet you.

Key Responsibilities

Household Organization & Maintenance

• Perform daily resets: dishes, surfaces, vacuuming high-traffic areas
• Maintain and improve existing household organizational systems
• Identify and implement household efficiencies as you get to know the home
• Seasonal kids' clothing swaps and closet inventory
• Coordinate donation drop-offs and assist with purging room by room over time
• Assist with event, holiday, and guest prep
• Support packing and unpacking around family travel
• Care for indoor plants
• Change batteries, light bulbs, and smoke detectors as needed
• Clean and maintain air purifiers

Inventory & Errands

• Manage pantry, fridge, and household supply restocking
• Maintain running household supply lists
• Place and manage household orders via shared family accounts (Walmart and Sam's Club pickup)
• Handle returns, dry cleaning drop-off and pickup (weekly in winter), UPS and Amazon returns
• Sort mail and packages; filter junk and flag important items for the family
• Break down boxes

Meal Support

• Prep 2–3 dinners per week using the family's existing recipe collection (source ingredients, prep components such as marinating, chopping, and slow cooker setup so the family can finish and plate)
• Batch cook 2–3 breakfast items each week (such as egg bites or breakfast burritos)
• Prepare lunch items and snacks
• All meal prep must accommodate a dairy-free household
• Kitchen cleanup and maintenance as part of meal support

Laundry & Linens

• Keep laundry moving: wash, dry, fold, and organize
• Hang dry parents' clothing as preferred
• Weekly rotation of linens and towels, including remaking beds
• Maintain a tidy and well-stocked laundry area

Pet Care

• Coordinate and handle grooming drop-off and pickup (approximately every 6 weeks)
• Administer medications as needed
• Manage pet supply ordering and inventory

Vehicle Upkeep

• Schedule and drop off the family vehicle for oil changes and routine maintenance
• Light cleaning and organizing of the family vehicle

Family Support

• Occasional child pickup and drop‑off as needed
• Light backup childcare, particularly coverage for date nights approximately 1–2 times per month

Deep Cleaning & Special Projects

• Occasional targeted deep cleans (refrigerator, oven, baseboards) as needed
• Keep the mudroom drop zone and kitchen counters organized and functional
• Ongoing organizational projects: working through rooms to purge, sort, and refresh over time

Vendor & Property Oversight

• Serve as the on-site point of contact for vendors and contractors, particularly on Tuesdays and Thursdays when the family is out of the house
• Relay relevant information and updates to the family
• Assist with beginning- and end-of-season outdoor furniture and garage reset

This role requires a background check.