Part-Time House Manager

Sage Haus LLC.; Kentfield (CA); On-site; USD 48,000 - 55,000; Part time

Job summary

Sage Haus LLC. is seeking a Part-time House Manager in Kentfield, CA (94904). The role involves creating order, preparing family-friendly meals, and supporting a busy home with two working parents and three daughters.

Flexible Monday and Thursday shifts, about 10–12 hours per week, with a strong emphasis on proactive organization and dependable, discreet care. You will coordinate meal prep, household systems, shopping, and light admin while maintaining a calm, welcoming home environment.

Qualifications

• Must be reliable with own transportation and mileage reimbursement
• Smoke-free environment and fragrance-free on duty
• Vaccinations up to date per AA P and CDC guidelines incl. COVID-19/flu
• CPR and First Aid certified, or willing to obtain on hire
• Authorized to work in the United States

Responsibilities

• Meal planning and prep for kids, 2–3 dinners weekly and breakfasts
• Shop online grocer deliveries and organize kitchen inventory
• Keep kitchen tidy and reset between shifts
• Maintain household organization and practical systems
• Support with school pickups and occasional evening childcare
• Laundry and linens management, rota Mondays with other staff
• Run errands, manage inventory of household essentials
• Assist with admin support for home-based business as needed
• Deep cleaning and seasonal organizing projects

Skills

Highly organized

Proactive

Efficient

Time management

Calm and grounded

Empathetic communicator

Meal planning

Dependable

Problem solving

Job description

Job Title: Part-time House Manager

Location: Kentfield, CA 94904

Employment Type: Part-time | Approximately 10-12 hours per week

Schedule

• Monday & Thursday 1:00 PM – 6:00 PM

Compensation: $35-40 per hour, depending on experience

Start Date: ASAP

Key Qualities

• Highly organized with strong follow-through and accountability
• Proactive, self-directed, and able to prioritize without micromanagement
• Highly efficient and good time management skills
• High work ethic, low ego, and willing to jump in where needed
• Quietly confident, calm, kind, and grounded
• High EQ with a natural ability to read the room
• Clear, thoughtful communicator
• Confident preparing fresh, family-friendly meals
• Warm with children while maintaining clear, healthy boundaries

Requirements

• Reliable transportation required to commute to the home (valid driver's license with a clean driving record) with mileage reimbursement
• Maintain a smoke-free environment
• Fragrance-free while on the job
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations
• CPR and First Aid certified, or willing to obtain upon hire
• Must be authorized to work in the United States

About Our Family

We're a dynamic, down-to-earth family of five living in Marin County, with two working parents and three daughters ages 9, 7, and almost 5. We love nature, arts & crafts, music, and dancing, and would much rather spend an afternoon building fairy houses or enjoying live music than catching up on household chores.

Our family rhythm has recently shifted. One parent now commutes to San Francisco five days a week, which means the other is managing most of the after-school hustle while also growing a small and thriving business. We used to share more of the daily juggling, but with one of us away from home until the evening, we're missing that extra pair of hands. Between school pickups, activities, and dinner, afternoons are especially full.

We're organized at heart and have systems we genuinely love, we just need someone to help us live by them and keep the home feeling calm and reset, so we can actually be present with each other and have more fun as a family.

We value open communication, mutual respect, and a collaborative spirit. We want someone patient and professional who will grow with us, lighten the everyday mental load, and feel like a trusted extension of our home. Our dream is to spend our evenings truly present with our kids, enjoying each other's company rather than racing to catch up on household chores. If that kind of partnership sounds like a great fit, we’d love to meet you!

Who You Are & What We're Looking For

You're someone who walks into a room and naturally notices what needs attention. Maybe the kitchen needs resetting, the kids' art supplies have gotten out of hand, or there's a better way to organize a closet. You don't wait for a detailed list. You're the kind of person who finishes one task and naturally spots the next three.

You genuinely enjoy creating order. You're efficient without being rushed, warm without being chatty, and organized in a way that actually sticks (think: labeled, logical, sustainable systems, not just a tidy surface). You know the difference between a quick daily reset and a larger organizing project, and you have the judgment to prioritize what matters most.

You're quietly confident, kind, and grounded, with the emotional intelligence to read the room. You understand when to collaborate, when to check in, and when to work independently. You're comfortable in a lively home with three young children, but equally respectful of the quieter moments when someone needs space or time to focus.

You're flexible when plans change, confident preparing fresh, family-friendly meals, and happy to jump in wherever you're needed. Above all, you're dependable, resourceful, and take pride in the sense of peace and order you help create in a home.

Key Responsibilities

Meal Planning & Prep

• Partner with mom to plan 2-3x weekly dinners and breakfast for the kids
• Place online grocery orders, primarily through Amazon/Whole Foods,
• Unload groceries and put everything away in its designated place
• Prepare healthy, ready-to-eat snacks for the children (cutting fruits and vegetables)
• Monitor food inventory, keep track of staples, and restock as needed
• Keep the kitchen tidy, organized, and reset throughout shifts

Household Organization & Maintenance

• Tidy and reset all living spaces throughout the home, including common areas, kitchen surfaces, and children's spaces
• Maintain existing household systems and help keep things organized and easy for the family to use
• Identify opportunities to improve organization and create practical systems for drawers, closets, art supplies, and everyday household items
• Keep the home organized and ready for the Tuesday morning housekeeping visit
• Assist with holiday and seasonal preparations as needed, including Thanksgiving hosting
• Identify household tasks that could be delegated to the family's existing handyman and errand service

Family Support

• Assist with afternoon school pickups as needed
• Provide occasional supervision and backup childcare, including evening date-night childcare with advance notice

Laundry & Linens

• Wash, and sort laundry, primarily on Mondays, coordinating with housekeepers who handle folding
• Put away clean laundry and maintain organized clothing storage
• Keep the laundry area tidy and stocked with supplies

Inventory & Errands

• Maintain running lists of household essentials and proactively restock supplies
• Assist with household purchases as needed
• Break down delivery boxes and manage recycling and packaging to keep household areas clear

Vehicle Upkeep

• Occasionally clean out and organize the family vehicle
• Arrange or assist with occasional car washes as needed

Admin Support

• As time allows, an opportunity to assist with the family's home-based decorated cookie business, including heat-sealing, trimming, and boxing finished cookies

Deep Cleaning & Special Projects

• Tackle occasional deep-organizing projects, such as the fridge, spice rack, pantry, closets, and children's toys
• Manage seasonal clothing rotations and organize hand-me-down bins for the three daughters
• Refresh high-traffic spaces, including the entryway and mudroom, keeping everyday essentials accessible and organized