Part - Time General Services Scheduler

Village Management Services, Inc; California; On-site; USD 42,000 - 54,000; Full time

Job summary

Village Management Services, Inc. is seeking a Bus Dispatch/Operations Assistant responsible for coordinating driver assignments on fixed routes, evening shifts, lift-bus services and tours. You will monitor radios, manage daily paperwork and serve as a liaison with staff and the public.

The role requires a high school diploma and relevant experience in transportation or related operations, with emphasis on safety, communication and record-keeping. On-site work in California is expected.

Qualifications

• Graduation from high school including two years’ experience in transporting, communicating with passengers, and co-workers or equivalent combination of education and experience which produces the following.
• Knowledge of occupational hazards and safety precautions of the job.
• Knowledge of computer and applicable software programs.
• Knowledge of the geography of the community.
• Ability to read, understand, interpret and explain rules and regulations.

Responsibilities

• Coordinate and schedule driver assignments for fixed bus routes, evening shift, lift-bus, lunch relief and tours.
• Monitor arrival and departure times of drivers/buses from Clubhouse 1 and designated bus stop.
• Monitor two-way radio base station and communicate with drivers; contact security in emergencies.
• Maintain records and updates for route schedules and related paperwork.
• Serve as back-up bus driver and assist passengers including mobility devices.
• Ensure safety and provide directions to passengers as needed.

Skills

Safety knowledge

Computer software knowledge

Geography knowledge

Reading and interpreting rules

Education

High school diploma

Tools

Two-way radio

Job description

Job Description

JOB SUMMARY:

Under general supervision, coordinates and schedules driver assignments for the fixed bus routes, evening shift, lift-bus operations for physically and visually impaired, lunch relief and tours. Monitors and assists in the operation of the two-way radio and telephone communications. Assists in maintaining a safe, efficient transportation system, acts as liaison between the public and department staff. Updates and maintains data for the bus system and files required paperwork; performs related work as required. Assists other General Services division supervisors and managers with coordinating work and processing paperwork. Work involves regular contact with other divisions, departments, residents, vendors and the public.

ESSENTIAL FUNCTIONS:

Coordinates and schedules drivers assignments for fixed bus routes, evening shift, lift–bus, lunch relief’s and tours; monitors arrival and departure times of drivers/buses from Clubhouse 1 and designated bus stop; and assigns special requests assignments as necessary communicating with public, transportation, clubhouse and Security Gate Clearance System.

Completes necessary forms for daily operation, notifies mechanic staff of mechanical problems with buses as they arise. Monitors schedules and informs supervisor of problems with routes and/or schedules; monitors two-way radio base station to communicate with drivers; and contacts security in case of emergencies, accidents or incidents which may occur during daily operation of bus system.

Maintains records and updates for current information surrounding route schedules, driver left-right turn guide and all Friday night church pick-up list; performs varied clerical duties as required, including data entry.

Conducts research, processes paperwork, schedules and coordinates work in the field and at GRF facilities for other General Services divisions. Enters purchase requisitions, performs data entry, record keeping, filing, and scanning, and other duties as assigned.

Serves as back-up bus drivers as needed; in this capacity, drives a bus in a safe manner to designated stops; screens all passengers entering to assure only residents use service, gives directions to passengers requesting help; assists passengers using mobility devices to board, and secure devices and restraints or tie downs; and may require the driver to kneel to secure the wheelchair restraints. Reports accidents immediately to dispatcher, requesting police or ambulance service as needed. Completes company accident reports. Reports any maintenance problems encountered while driving the bus. Utilizes all available gauges and instrumentation and knowledge of bus components and function to communicate problem accurately.

Regular Attendance Required. All duties performed on-site for the Community.

Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.

NON-ESSENTIAL FUNCTIONS:

Understands and communicates transportation and company policies, the Vehicle Code Laws and Regulations, safe driving practices, working methods and procedures governing drivers that maintain a commercial or non-commercial driver’s license. Able to prepare in writing or verbally any special project proposals for changes and improvement of the transportation system as directed or needed.

EQUIPMENT OPERATED:

Company vehicle, car, bus, computer, printer, copier, telephone, two way radio.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is in a climate-controlled indoor office. While driving a bus, the employee is exposed to outdoor elements including exhaust fumes from buses.

DESIRABLE QUALIFICATIONS:

Graduation from high school including two years’ experience in transporting, communicating with passengers, and co-workers or equivalent combination of education and experience which produces the following:

• Knowledge of the occupational hazards and safety precautions of the job.
• Knowledge of computer and applicable software programs.
• Knowledge of the geography of the community.
• Ability to read, understand, interpret and explain rules and regulations.
• Abil